Team Assistant

FPMR Ltd; London; On-site; GBP 27,000 - 30,000; Full time

Job summary

A leading company in HR solutions is recruiting a Team Assistant in London. This role involves managing administrative tasks supporting various teams within a thriving environment. Ideal candidates will be proactive and organized, enjoying a fast-paced office atmosphere and significantly contributing to team efficiency.

Qualifications

• Administrative experience is essential.
• Proactive attitude towards supporting the team.
• Ability to work under pressure while maintaining professionalism.

Responsibilities

• Manage the company's training platform and staff enrollment.
• Provide administrative support to Client Account Managers and HR.
• Conduct exit interviews and maintain HR documentation.

Skills

Communication

Customer Service

Organisational Skills

Teamwork

Job description

Verto HR provides specialist HR, training and sourcing solutions to the residential property management industry. Together with our clients, we manage the full spectrum of site staffing from a single caretaker to an expansive, multi skilled team for some of the UK's largest residential developments.

We are currently recruiting a Team Assistant to join our team. The ideal candidate will have strong administrative skills and a proactive, can-do attitude to support the wider team in day-to-day operations. They may have experience in office administration, team support, or HR and be looking to take on a varied and fast-paced role within a dynamic and growing company. This is a fantastic opportunity for someone who enjoys organisation, multitasking, and playing a key role in helping a team work efficiently and effectively.

• Salary: £27,000 - 30,000
• Work Pattern: Monday to Friday - 9am to 5.30pm (2 days WFH negotiable)
• Contract Type: One Year Fixed Term Contract - with potential to be made permanent
• Location: Oxford Circus, London

Responsibilities:

• Manage the company's training platform, ensuring all staff are enrolled onto Verto Training Academy courses and HR files are kept up to date with relevant documentation.
• Provide general administrative support to the Client Account Managers and HR team.
• Order staff uniforms and ensure accurate client chargebacks.
• Support the Operations Manager with ad hoc tasks, including conducting system audits.
• Collaborate with Client Account Managers by assisting with candidate shortlisting, welfare calls, managing holiday cover and absences, CV formatting, and attending site visits.
• Conduct exit interviews for permanent employees.
• Take accurate minutes during disciplinary, investigation, and grievance meetings.
• Collect references and verify right-to-work documents to ensure full candidate compliance.
• Cover the Client Account Managers during their annual leave, including managing employee absences, updating clients, liaising with our sister company (PMR) for temporary cover, and processing timesheets.
• Overseeing office stock and supply management, including coordinating weekly food deliveries.
• Perform additional reasonable duties as required by senior management.
• Answer incoming calls and work collaboratively with Client Account Managers and the HR department to support office functions.

Person Specification:

• Honest and reliable
• Team-player
• Works well under pressure
• Excellent communication and customer service skills
• Outstanding work ethic, time keeping and organisational skills
• Professional appearance
• Administrative experience