Team Assistant

Christopher Keats Media Limited; London; On-site; GBP 30,000 - 45,000; Full time

Job summary

Une agence de PR et marketing primée recherche un Team Administrator proactif pour soutenir son équipe de direction. Ce rôle implique une variété de tâches administratives cruciales, garantissant un fonctionnement fluide de l'entreprise tout en permettant une interaction avec divers départements. Si vous êtes organisé, attentif aux détails et capable de travailler de manière autonome dans un environnement dynamique, ce poste est fait pour vous.

Qualifications

• Expérience en tant qu'administrateur d'équipe ou poste similaire.
• Capacité à travailler dans un environnement dynamique.
• Compétences administratives solides.

Responsibilities

• Gérer le planning et le soutien administratif pour le directeur général.
• Coordonner les événements internes et externes.
• Assurer une expérience d'intégration sans faille pour les nouveaux employés.

Skills

Organisation

Attention aux détails

Travail indépendant

Job description

Our client is a dynamic, multi-award-winning PR & Marketing agency, recognised for its creativity and innovation.

They are currently on the lookout for a proactive and experienced Team Administrator to provide vital support across the business. In this role, you'll work closely with the Senior Leadership Team, navigating multiple priorities in a fast-paced, ever-changing environment. The ideal candidate will bring strong organisational abilities, attention to detail, and the confidence to work independently.

Key Responsibilities:

• Provide ad hoc diary and scheduling support to the Managing Director, including coordinating offsites and large meetings.
• Serve as the main point of contact for internal team assistance and general administrative support.
• Arrange external catering and help coordinate both client-facing and internal events, including new business pitches.
• Collaborate with the other team members to deliver memorable agency-wide events.
• Partner with IT, HR and hiring managers to ensure new starters receive a seamless onboarding experience.
• Manage the monthly administration of employee wellness.
• Track freelancer timesheet submissions.
• Coordinate travel and accommodation arrangements for team members.
• Process expenses, manage company credit cards, and raise purchase orders as needed.
• Ensure timely payment of subscriptions, keeping records accurate and updated.
• Take ownership of planning and executing company social events.
• Manage birthday and anniversary recognitions and other celebratory milestones.
• Organise quarterly welcome breakfasts for new team members with the senior leadership team.