Team Assistant

Balfour Beatty plc; Greater London; Hybrid; GBP 28,000 - 36,000; Full time

Benefits offered by this job

Smart working

25 days annual leave

Family friendly policies

Pension & share incentive

Job summary

Balfour Beatty plc in London is seeking a Team Assistant to provide high-level administrative support to the Senior Finance Team, helping priorities run smoothly.

You will manage complex calendars, coordinate internal and external meetings, organise travel and expenses, and support governance activities with the Exec PA Team. This role offers smart working options and opportunities to develop within a large infrastructure group.

Qualifications

• Experience supporting senior managers or leadership teams in a corporate environment.
• Proven diary and meeting management across multiple stakeholders.
• Able to format presentations, reports and business correspondence.

Responsibilities

• Provide administrative support to Senior Finance Team and executives.
• Manage complex diaries and coordinate internal and external meetings.
• Coordinate Board and Committee activities with the Exec PA Team.
• Organise bank, surety meetings and external stakeholder engagements.
• Plan site visits and leadership activities; arrange travel (UK & international).
• Handle expenses, POs, onboarding, access management and desk bookings.
• Support ad hoc requests to assist the business.

Skills

Diary management

Organisation

Communication

Attention to detail

Confidentiality

Relationship management

Time management

Event planning

Typing 50 wpm

MS Office 365

Tools

Microsoft Office 365

Job description

About The Role

Balfour Beatty has an exciting opportunity for a Team Assistant to join our growing team in London

About The Role

Balfour Beatty has an exciting opportunity for a Team Assistant to join our growing team in London

As a Team Assistant you will provide administrative support for Senior Finance Team to contribute to the effective running of their priorities

What you'll be doing

• Support for Senior Members of Finance and Audit & Risk Leadership Team with potential for support of Associate General Counsel - Corporate
• Complex diary management and coordination of internal and external meetings
• Coordination of Board and Committee activities in conjunction with Exec PA Team, including meeting packs, actions and follow ups
• Organisation of bank meetings, surety meetings and wider external stakeholder engagement
• Planning and coordination of site visits and leadership activities
• Organising Business Travel (UK and International
• Expenses and general administration including management of Purchase Orders (POs)
• Team administration, onboarding and access management; desk booking
• Ad hoc requests to support the business

Who we’re looking for

Key Skills

• Outstanding organisational and planning skills with the ability to manage multiple priorities and deadlines.
• Strong diary, calendar and meeting management skills, including scheduling complex appointments and coordinating across multiple stakeholders.
• Excellent verbal and written communication skills.
• High attention to detail and accuracy.
• Strong problem-solving ability and a proactive approach to identifying and resolving issues.
• Ability to work independently while maintaining strong collaboration with teams.
• Confidentiality, discretion and professionalism when handling sensitive information.
• Effective relationship-building and stakeholder management skills.
• Time management and prioritisation skills in a fast-paced environment.
• Event planning and coordination capability, including leadership meetings, workshops and team events.
• Typing speed in excess of 50wmp
• Advanced knowledge of Microsoft Office 365 applications, including Outlook, Word, Excel, PowerPoint and Teams.

Knowledge

• Awareness of confidentiality, data protection and information security requirements.
• Understanding of office administration procedures and business support processes.
• Knowledge of travel booking, expense management and procurement processes.
• Familiarity with document management, records management and filing systems.
• Knowledge of internal communication and stakeholder engagement practices.

Typical Experience

• Previous experience supporting senior managers, directors or leadership teams in an administrative, Team Assistant, Executive Assistant or Personal Assistant capacity.
• Experience managing complex diaries, meetings and travel arrangements.
• Assistance in formatting presentations, reports and business correspondence.
• Experience coordinating team activities, events and meetings.li>
• Experience managing confidential information with discretion and professionalism.
• Experience liaising with internal and external stakeholders at all levels.
• Experience working within a corporate, professional services, engineering, construction, finance or similar business environment.

Why work for us

Day in, day out, our teams deliver some of the UK's most ambitious, exciting and meaningful projects; developing, building and maintaining the vital infrastructure that supports national economies and strengthens communities.

Why join us?

Benefits

• Smart working, giving you more flexibility such as staggered start and finish times, with up to 40% remote working, where roles allow.
• 25 days paid annual leave (pro rata)
• Family friendly policies which include 28 weeks full pay for maternity/adoption leave and four weeks full pay for paternity/partners leave
• Pension, share incentive plan, volunteering leave, recognition schemes and much more…

About Us

Balfour Beatty Group Enabling Functions are Legal, Finance, IT and Procurement, Communications, Health Safety and Environment, HR and Sustainability. Together, they support delivery of our Build to Last strategy whilst improving efficiencies and standardising our approach, systems and processes.

Diversity and inclusion

At Balfour Beatty we believe that diversity and inclusion are essential components of any successful, happy workplace. Through our Value Everyone Diversity and Inclusion Strategy and Action Plan, we are growing our diverse workforce and developing our inclusive culture where everyone is able to thrive and reach their full potential, regardless of their identity or background. To find out how we are making this a reality, visit www.balfourbeatty.com/diversityandinclusion

To help and support us with our desired commitment to create an inclusive culture we are members of WISE, enei, Business Disability Forum and the Association for Black and Minority Ethnic Engineers (AFBE). In 2020, we signed the Audeliss and Involve Open Letter to demonstrate our commitment to taking key long term and sustainable actions on Black Inclusion. Balfour Beatty is also a Gold Award holder in the Ministry of Defence 'Employer Recognition Scheme' and actively encourage applications from Armed Forces personnel, veterans and reservists.

As a Disability Confident Employer, we are committed to working with people who have disabilities and long-term health conditions to remove barriers for them in obtaining employment. We are also committed to offering applicants with a disability an interview if they meet the minimum requirements for the role. For more info, visit: https://disabilityconfident.campaign.gov.uk/

We are looking to continually improve our resourcing process and ensure that it is fair and inclusive for all. If you have any feedback on the process, please share this with us at: [e-mail]