Team Administrator - Talent (Part-time)

Publicis Groupe UK; London; Hybrid; GBP 25,000 - 40,000; Part time

Job description

BRAND: Publicis Media
Job Function: Human Resources
Location: London, United Kingdom
Experience Level: Intermediate
Workplace Type: Hybrid

Company description

OVERVIEW
Publicis Groupe is one of the world's largest communications holding companies, present in over 110 countries and employing about 100,000 professionals. The Groupe is positioned at every step of the value chain, from consulting to execution, combining marketing transformation and digital business transformation.

HELPING OUR CLIENTS UNLOCK GROWTH IN THE PLATFORM WORLD
Our clients compete in the platform world, a horizontal marketplace between creators and consumers, between speakers and listeners, between buyers and sellers. To thrive in the platform world, companies must continue to innovate their products and business models. Four imperatives (1. Real Identity, 2. Dynamic, Diverse and Disruptive Creativity 3., Smart Media and 4. Direct Relationships) via our suite of world-class agencies, are necessary for modern brands to win in the platform world. At Publicis Groupe, we've invested in capabilities across these four imperatives our clients need to unlock growth. As the only one who can architect, build and orchestrate end-to-end solutions, not only do we have a proven record of building bespoke models for clients and leading expertise across all major industry categories, we are able to offer our talents more opportunities to grow and benefit from a richer learning experience. We call this Power of One.

Overview

Please note: This is a Part-time role (3 days per week)

We are seeking a highly organised and proactive Team Administrator - Talent to support the administrative and operational needs of a globally distributed talent team (London, Paris, Berlin, and New York). In this role, you will be responsible for delivering, managing, and streamlining processes across a variety of talent-based initiatives and programs, including Learning & Development, Talent Marketing, Performance Management, Employee Surveys & Engagement, and Global Onboarding. You will provide essential administrative support to a distributed team to ensure smooth operations and efficient program execution.

Responsibilities

• Administrative Support: Organize and maintain schedules, meetings, and workflows for talent initiatives.
• Data, Documentation & Reporting: Ensure up-to-date documentation for program processes, manage data input online and on desktop applications, and run reporting from database systems.
• Learning & Development Coordination: Track attendance, manage content, and update documents in the Learning Platform (Marcel Classes).
• Talent Marketing: Manage digital assets, content, and files in coordination with extended teams (platform, project management).
• Performance Management Support: Assist with performance management processes, including reporting and document management.
• Employee Surveys: Generate quarterly and ad-hoc reports from global dashboards. Accurately input data into presentations for publication.
• Onboarding: Maintain online program content, coordinate with teams for live event setup and execution.

Qualifications

Core Skills & Behaviors:

• Strong data skills, including the ability to collect, analyze, and interpret data to generate reports and insights for talent programs.
• Proven experience in an administrative or coordinator role, possibly in Human Resources.
• A proactive and solution-oriented mindset, adaptable, fast-learner and with a keen eye for detail.
• Strong organizational skills with the ability to manage multiple priorities and programs simultaneously.
• Excellent written and verbal communication skills. Fluency in English required.
• Proficiency with common office software (e.g., Microsoft Office, Google Suite) and HR/LMS software is a plus.
• Ability to work effectively in a remote, globally distributed team environment.

Preferred Experience:

• Experience in supporting programs falling within Learning & Development, Performance Management, Employee Surveys, or Onboarding.
• Familiarity with talent management processes in global or multi-cultural environments.

Additional information

Benefits:

In the UK, alongside the core benefits such as Pension, Life Assurance, Private Medical, and Income Protection Plan, we also offer:

• WORK YOUR WORLD opportunity to work anywhere in the world, where there is a Publicis office, for up to 6 weeks a year.
• REFLECTION DAYS - Two additional days of paid leave to step away from your usual day-to-day work and create time to focus on your well-being and self-care.
• HELP@HAND BENEFITS 24/7 helpline to support you on a personal and professional level. Access to remote GPs, mental health support and CBT. Wellbeing content and lifestyle coaching.
• FAMILY FRIENDLY POLICIES We provide 26 weeks of full pay for the following family milestones: Maternity, Adoption, Surrogacy and Shared Parental Leave.
• FLEXIBLE WORKING, BANK HOLIDAY SWAP & BIRTHDAY DAY OFF You are entitled to an additional day off for your birthday, from your first day of employment.
• GREAT LOCAL DISCOUNTS This includes membership discounts with Soho Friends, local restaurants and retailers in Westfield White City and Television Centre.

Publicis Groupe operates a hybrid working pattern with full-time employees being office-based three days during the working week.

We are supportive of all candidates and are committed to providing a fair assessment process. If you have any circumstances (such as neurodiversity, physical or mental impairments or a medical condition) that may affect your assessment, please inform your Talent Acquisition Partner. We will discuss possible adjustments to ensure fairness. Rest assured, disclosing this information will not impact your treatment in our process.

Please make sure you check out the Publicis Career Page which showcases our Inclusive Benefits and our EAG's (Employee Action Groups).

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