Team Administrator (Risk Settlement)

Xafinity Consulting Ltd; Greater London; Hybrid; GBP 24,000 - 30,000; Full time

Benefits offered by this job

Competitive salary

25 days' holiday with buy/sell

Pension matching

Healthcare plans

Life assurance

Retailer discounts

Flexible benefits scheme

Employee assistance

Digital GP service

Paid volunteering days

Referral bonuses

Job summary

XPS Group is a leading UK pensions consultancy and administration firm. We are growing our Risk Settlement team in London, Reading, Leeds or Manchester and seek a proactive Team Administrator to support day-to-day operations and ongoing initiatives.

You will excel in MS Office, SharePoint, Teams and Planner, with strong communication skills and attention to detail. The role demands multi-tasking, collaboration across departments and a proactive approach to processes.

Qualifications

• Proficient in MS Office (Word, Excel, PowerPoint) and able to manipulate large data sets.
• Strong communication skills, both written and verbal, with proofreading accuracy.
• Experience in a financial services or pensions setting is desirable.
• Ability to multi-task and adapt to a fast-paced environment.

Responsibilities

• Coordinate diaries and schedule meetings with insurers, clients and internal teams.
• Onboard new clients following XPS take-on procedures.
• Maintain and develop the Risk Settlement intranet sites in SharePoint.
• Organise monthly team meetings and assist with initiatives.
• Assist with recruitment and onboarding of new starters.

Skills

MS Office

MS Teams

SharePoint

Proof-reading

Multi-tasking

Tools

Outlook

Planner

Job description

At XPS, we don't just value the work you do – we value you. Your ambition, your ideas, your career goals and your life outside of work.Whether you're looking for your next challenge, greater flexibility, or a place where you can make a real impact, you'll find opportunities to thrive at XPS. We're built on collaboration, trust and expertise, giving our people the freedom to work their way, shape their path and be themselves.If you're looking for a career where you can grow, belong and make a difference, we'd love to hear from you.Find a career that's built for you.

The job requirements are detailed below. Where applicable the skills, qualifications and memberships required for this job have also been included.As disability confident committed, we will support all applicants throughout the recruitment process. Each stage of the process is inclusive and offers reasonable adjustments where required.If you need the job description in an alternative format or would like us to do anything differently during the application process, please let us know.

Job details

Contractual hours 36.25

Basis Full time

Job category/type - XPS Pensions

Date posted 05/08/2026

Job reference REQ003769

Location: London, Reading, Leeds or Manchester

Employment Type: Permanent, Full Time

Grade: Associate

Hybrid

REQ003769

About XPS Group:

XPS Group is a prominent and growing UK consultancy and administration firm within the pensions and insurance sectors. As a FTSE 250 company with over 2000 employees, we leverage expertise alongside advanced technology to serve over 1,400 pension schemes and their sponsors. Our goal is to foster a workplace where diverse talents thrive.

About the Role:

The Risk Settlement team has experienced material growth in the past 2-3 years and continues to grow. We work alongside trustees and insurers to help navigate schemes through buy-in, buyout and wind-up.

Du to this growth, we are looking for a Team Administrator to join our established team, and support with the day-to-day administrative tasks which facilitate the efficient operation of the team.

As a Team Administrator you will be responsible for ensuring the smooth running of the Risk Settlement Team and support with various initiatives as they continue to develop and flourish. The position requires excellent communication skills, proactivity, an inquisitive mindset and the ability to successfully multi-task.

You will possess an expert knowledge of the core Microsoft programs (Word, Excel and PowerPoint) and have an interest in learning much more about other programs in the Microsoft suite such as Teams, SharePoint and Planner.

Key Responsibilities:

• Co-ordinating diaries and booking meetings with insurers, clients and internally across the group.
• Helping prepare for client pitches, including organising the team to ensure all are fully prepared and all documents are appropriately and consistently formatted.
• Onboarding of new clients in line with XPS take-on procedures.
• Working with the Risk Settlement Operations team to ensure client and prospect records are all maintained and up to date.
• Organise and join monthly team meetings.
• Measure and report on the success of new initiatives.
• Becoming an expert in SharePoint to assist in the maintenance, review and future development of the Risk Settlement intranet site(s).
• Working closely with the marketing team in relation to Risk Settlement initiatives.
• Helping to proof-read, finalise, distribute and maintain technical content on both internal and external facing platforms.
• Assist with preparation and follow-up items relating to external webcasts.
• Monitoring and reporting on revenue and recovery.
• Compiling regular MI reports.
• Supporting with recruitment and onboarding of new starters.
• Completing expense claims and other similar regular and ad hoc administrative tasks.

Due to the changing nature of the business, the job holder may from time to time be required to undertake other activities of a similar nature that fall within their capabilities.

Your Profile:

• Ability to manage and deliver in a fast-paced and changing environment
• Strong planning and organisation skills.
• Ability to take ownership and responsibility for own work, working both individually and as part of a small team.
• Expert in MS Office software (Outlook, Word, Excel, PowerPoint) and ability to manipulate and analyse extensive datasets as well as perfecting.
• Strong oral and written communication skills, including proof-reading.
• High attention to detail and problem-solving skills.
• Ability to multi-task and juggle several tasks with conflicting deadlines.
• A self-starter with the confidence to put forward their own ideas and challenge those of others.
• Previous office-based experience gained within a similar support role in the financial services or pensions industry .
• Experience of maintaining / building sites on the MS SharePoint platform.
• Previous use of MS Teams and Asana to enhance collaboration and workflow.

What We Offer:

Enjoy a competitive salary, annual discretionary bonus, and 25 days' holiday with buy/sell flexibility. Benefits include pension matching, healthcare plans, life assurance, and retailer discounts. We support our team with a flexible benefits scheme, employee assistance, and digital GP service. Participating in volunteering events is encouraged with paid volunteer days available. Referral bonuses are offered for introducing suitable candidates to XPS.

XPS Group is committed to diversity and equal opportunities. We welcome applications from all candidates, irrespective of sex, race, disability, sexual orientation, religion, or belief. As a Disability Confident employer, we ensure accessible and supportive work settings for all employees.

Any employment offer made will be conditional upon you satisfying DBS Disclosure checks, Employment or educational references, Satisfactory credit checks and eligibility to work in the UK before an offer can be made. XPS Group is not able to provide sponsorship to employees.