Team Administrator - (ref 1300)

Birketts LLP; Ipswich; On-site; GBP 25,000 - 35,000; Full time

Job summary

An established industry player is seeking a Team Administrator to join their expanding Commercial Real Estate Utilities team in Ipswich. This role offers a unique opportunity to support a dynamic group of legal professionals in managing high-volume property transactions for utility clients. The ideal candidate will thrive in a collaborative environment, demonstrating strong organizational skills and a proactive attitude. With a commitment to professional development and community impact, this role promises a rewarding career path in a supportive workplace. Join a firm that values diversity and ambition, and contribute to meaningful projects that shape the future of the industry.

Benefits

25 days holiday plus Bank Holidays

Private Healthcare with BUPA

Scottish Widows Pension Scheme

Staff Profit Share

Life Assurance

Paid CSR Day

Enhanced Maternity/Paternity Leave

Subsidised gym membership

Electric car scheme

Dress for your Day Policy

Qualifications

• Proficient in Microsoft Office products for document preparation.
• Ability to manage varied workloads and work under pressure.

Responsibilities

• File opening and compliance checks for legal documents.
• Scanning, photocopying, and e-filing of documents.
• Arranging meetings and managing schedules.

Skills

Microsoft Word

Microsoft Excel

Communication Skills

Organizational Skills

Education

High School Diploma

Administrative Certification

Tools

Document Management System

Job description

Birketts is a full service, UK Top 50 law firm. With a heritage spanning 160 years, we have more than 700 lawyers and legal professionals based in Bristol, Cambridge, Chelmsford, Ipswich, London, Norwich and Sevenoaks. We advise businesses, government and public sector organisations and individuals in the UK and internationally across four principal practice groups: property, corporate services, litigation and private client advisory.

We are defined by our Next Level Law proposition. We work with our clients as a proactive partner, horizon scanning and thinking ahead to the changes, challenges or opportunities that they may face.

Next Level Law is also applied to our people. Our collegiate culture means everyone is encouraged to achieve their next level in everything they do. RollOnFriday recently ranked us as the 5th best law firm to work at in 2024.

With our ambition to succeed, comes a strong desire to make a positive contribution to the communities we serve, and we are committed to delivering the objectives set out in our ESG strategy. Diversity plays an integral part in all that we do, with female partners comprising 40% of our partnership.

The department

The Ipswich Commercial Real Estate team at Birketts is expanding its core team! We are seeking a Team Administrator to come and join us. The role will be based from our Ipswich office in Providence House.

You will join the highly successful Utilities Team which has nationwide clients throughout the UK and presently consists of 14 fee earners and 3 secretaries. We need to extend and recruit additional team members to take forward our ambitious plans for the future.

You will join a niche team who deal with conveyancing transactions for utility network operator clients. The team specialise in high volume, time-critical property transactions for IDNOs/DNOs, gas transporters, fibre providers, water incumbents, EV providers as well as assisting developer clients with their utility transactions.

Accountabilities

Playing an important role within the Commercial Real Estate Utilities team you will be responsible for:

• File opening including checking compliance requirements, setting up paper and e-files and folders and conflict searches;
• Scanning and photocopying of hard copy correspondence and documents and e-filing on our document management system;
• Printing and preparing documents for signature;
• Being proficient in a variety of software packages such as Microsoft Word and Excel to produce correspondence, documents and spreadsheets;
• File closing and other administration in accordance with our client’s requirements and compliance standards;
• Dealing with paperwork with our Accounts team for the processing of payments.
• Arranging meetings and appointments;
• Scheduling and managing deeds to ensure records are kept up to date.
• Downloading, saving on our document management system and printing documents from datarooms.

The Candidate will be working closely with the existing Team Administrators to service the team.

The candidate

The role would suit an individual who enjoys working as part of a team to help provide professional support to fee earners and the existing support team.

• You will be enthusiastic and well organised individual with a positive attitude and excellent communication skills. Excellent IT ability will be required, with good knowledge of MS Office products (Word, Excel, Outlook)
• You will be able to manage a varied workload and work efficiently and effectively under pressure and to deadlines
• You will be assisting our support team with their day to day tasks and administrative work
• You will be able to show initiative when responding to queries and actively try to seek solutions to problems
• You will be able to support and build working relationships with the fee earners as well as our support team to actively work for the whole team
• You will be able to support and build working relationships with your colleagues in the team

Equal opportunities

At Birketts, our culture is driven by ambition and a commitment to positively impact all the communities we serve. We are dedicated to the success, development, and wellbeing of our colleagues, helping them achieve their goals and seize the opportunities that come with our growth.

Alongside a flexible and inclusive work environment, we offer the following core benefits:

• 25 days holiday (FTE) plus Bank Holidays
• Long Service holiday award – 1 extra week every 10 years continuous service
• Private Healthcare with BUPA (offered after probation is passed)
• Scottish Widows Pension Scheme (5% employer / 5% Employee)
• Staff Profit Share and Individual Performance Bonus Scheme
• Salary sacrifice (Pensions, Staff Profit Share)
• Life Assurance - 4 x salary / Permanent Health Insurance
• Paid CSR Day
• Enhanced Maternity/Paternity Leave
• Subsidised gym membership
• Electric car scheme
• Dress for your Day Policy

https://www.birketts.co.uk/recognition-reward-benefits/

Please note that this job profile is not an exhaustive list of duties but merely an outline of the key components of the role. You may be required by your line manager to take on additional responsibilities when requested.

Birketts is committed to being an Equal Opportunity Employer. Our policy is unequivocal: we do not tolerate discrimination based on age, disability, sex, race, religion or belief, gender reassignment, marriage or civil partnership, pregnancy or maternity, or sexual orientation.

We pride ourselves on being an inclusive organisation that actively promotes equality of opportunity for all, valuing the right mix of talent, skills, and potential. We welcome applications from a diverse range of candidates, and selection for roles is based solely on individual merit.