Team Administrator | Greater Manchester Mental Health NHS Foundation Trust

www.findapprenticeship.service.gov.uk - Jobboard; Manchester; On-site; GBP 25,000 - 32,000; Full time

Job summary

A leading mental health service provider in Manchester is looking for an efficient administrator to support the clinical team. Responsibilities include managing patient records, processing communications, and ensuring the smooth operation of administrative tasks. Ideal candidates should have strong organizational skills and a background in administration. Opportunities for professional development and excellent employee benefits are provided.

Benefits

27 days annual leave plus bank holidays

Excellent pension

Cycle to work scheme

Wellbeing programme

Pay Enhancements

Qualifications

• Experience in administrative support preferably in a healthcare setting.
• Ability to handle confidential information responsibly.
• Proficient in typing and formatting documents.

Responsibilities

• Provide administrative support to the clinical team.
• Process incoming and outgoing mail efficiently.
• Maintain accurate patient records on the PARIS system.
• Coordinate information dissemination within the team.
• Prepare minutes for meetings as required.

Skills

Administrative skills

Communication skills

Organizational skills

Attention to detail

Tools

PARIS system

Job description

This busy and rewarding role based currently in the MRI Rawnsley Building requiresan efficient and effective administrator working within the friendly ADHD service. To carry out all administrative tasks in relation to the role, dealing with referrals, taking telephone queries. Providing assistance to Senior Administrator and wider clinical team.

Please note - This role is not eligible for sponsorship unless you meet criteria by temporary exemption from current changes to immigration rules put in force on 22/07/2025. Separate provisions are applied to workers who have been sponsored and held continuously Skilled Worker visa since prior to 04/04/2024.







· Provide admin support to the Senior Administrator to ensure smooth running of service, also giving support to the clinical team in relation to clinical documents and clinical correspondence.

· Dealing with all incoming and outgoing mail, processing, distributing and responding within limits

· Ensure that sufficient stocks of stationery are available to meet the needs of the team without resorting to stockpiling

· Co-ordinate and facilitate the dissemination of information to and from the team.

· Dealing efficiently, precisely and courteously with telephone callers

· Producing minutes as required, from team meetings, MDT or any other team meeting as required



· Maintain client records for data inputting onto health service computer systems.

· Maintain records of referrals and discharges for statistical purposes and enter onto Paris computerised system accurately and timely.

· Scan on all appropriate documentation to update patient records.

· Recording messages accurately in the daily diary for all team members

· Typing of correspondence, reports etc, amending the format and grammar as necessary within the PARIS computerised system

· Develop an understanding of the patient record system (PARIS) and have responsibility for maintaining data quality.

·

Greater Manchester Mental Health (GMMH) Foundation Trust employs over 7000 members of staff, who deliver services from more than 122 locations.

We provide inpatient and community-based mental health care for people living in Bolton, the city of Manchester, Salford, Trafford and the borough of Wigan, and a wide range of specialist mental health and substance misuse services across Greater Manchester, the north west of England and beyond.

Greater Manchester is one of the world's most innovative, original and exciting places to live and work. From the beauty of the surrounding countryside to the heart of the vibrant inner city with great shopping, entertainment and dining options.

Wherever you go you will experience a great northern welcome with people famed for their warmth, humour and generosity.

Our people enjoy their work, have opportunities to learn and develop their skills and are encouraged to generate new ideas that improve care for our service users.

·

Please see attached job description and person specification

Staff benefits
• Pay Enhancements
• 27 days annual leave plus bank holidays rising to 29 after 5 years and 33 days after 10 years
• Excellent pension
• Cycle to work scheme
• Salary sacrifice car scheme
• Wellbeing programme
• Blue Light Card Discounts
• fuelGenie Fuel Cards (for applicable roles)




This advert closes on Monday 25 Aug 2025