Team Administrator - FTC 12 months

Turner & Townsend; London; On-site; GBP 25,000 - 35,000; Full time

Job summary

Join a leading company in the real estate sector as an administrator, supporting teams with event organization, diary management, and effective client communication. This role will offer you the opportunity to contribute to significant projects while working in a dynamic environment that values balance and employee growth.

Qualifications

• Proactive and approachable; well organized.
• Ability to work under pressure and manage multiple tasks.
• Experience of supporting on event organization.

Responsibilities

• Support organization of events, including preparation of materials.
• Manage diary and appointments for cost centre leads.
• Assist in the bid management process and maintain databases.

Skills

Excellent written and verbal communication skills

Diary management

Customer service / client facing skills

Event organization

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Dynamics365

Job description

Company Description

At Turner & Townsend we are passionate about making a difference. That means delivering better outcomes for our clients, helping our people to realise their potential, and doing our part to create a prosperous society.

For over 75 years we have been helping our clients deliver on their objectives. Our success at realising outcomes for clients has resulted in significant growth and we are now facing a new wave of growth to achieve our ambitious 2025 vision. To reach this goal, we need great people who are passionate about both delivering great outcomes to our clients and contributing to our future vision. This is made entirely possible through our entrepreneurial culture, allowing employees of all levels to directly influence the business and to own their career.

Within the Real Estate Programme Services division at Turner & Townsend, the Real Estate Advisory team comprises experts in workplace consulting, change management, corporate real estate, and facilities management. We deliver some of the world’s largest programmes and projects for a market-leading client base across both the public and private sectors. Our mission is to unlock the full potential of our clients’ real estate and drive transformational change.

Job Description

We are looking for a high calibre administrator to support our real estate teams on a fixed term contract.

Some flexibility will be required to achieve deadlines and to attend meetings and networking events occasionally out of hours. There will also be occasional networking events requiring attendance outside of office hours.

Main purpose of role

• Support with the organisation of events such as round table panel discussions, networking events, business to business meetings, conferences which could include the preparation of presentations & materials
• Support the cost centre leads in diary management, booking appointments, arranging conference rooms, refreshments, etc for internal and external meetings with new prospective clients and networking opportunities
• Management and booking of travel and accommodation when required
• Monitor post as appropriate and ensure that all client related correspondence is passed on to an appropriate director if the relevant person is out of the office
• Any other general administration activities required in support of the management of the wider team and business development activities
• Leading the co-ordination, completion and submission of bids. This will require managing the input from directors and technical staff as well as collating the standard company information such as insurance certificates, legal entity address details etc, from our bid portal
• Managing our client and marketing databases/ D365 opportunities database including maintaining of client contact details
• Support with cost centre finance invoicing / purchasing as directed by the cost centre leads
• Assist the bid management process, in conjunction with the wider team / business.

Qualifications

• Excellent written and verbal communication skills
• Experience of dealing with complex diary management
• Pro-active and approachable – well organised, innovative and a strong communicator
• Ability to work under pressure, to deadlines, manage multiple tasks and ability to prioritise
• Proficient in Microsoft Word, Excel and PowerPoint.
• Experience of working with bid portals
• Knowledge of construction and/or professional services industry
• Proven experience in the delivery of bid documents including; marketing documents, prequalification questionnaires, tenders, presentations and some basic graphic design (within the brand guidelines)
• The ability to learn new procedures quickly and liaise with clients and staff on many different levels
• The role holder must have experience taking responsibility for managing their work and working with minimal supervision to achieve the outcomes required for the team
• Customer service / client facing skills
• Experience of dealing with confidential material
• Experience of supporting on event organisation
• Dealing with correspondence from clients and respond to client queries.
• Experience of basic finance administration/system eg: invoicing, purchase ledger.

Desirable Experience:

• Experience working in Dynamics365 (in relation to opportunities tracking, fees and raising of invoices)

Additional Information

Our inspired people share our vision and mission. We provide a great place to work, where each person has the opportunity and voice to affect change.

We want our people to succeed both in work and life. To support this we promote a healthy, productive and flexible working environment that respects work-life balance.

Turner & Townsend is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees and actively encourage applications from all sectors of the community.

Please find out more about us atwww.turnerandtownsend.com/

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SOX control responsibilities may be part of this role, which are to be adhered to where applicable.

Join our social media conversations for more information about Turner & Townsend and our exciting future projects:

Twitter

Instagram

LinkedIn

It is strictly against Turner & Townsend policy for candidates to pay any fee in relation to our recruitment process. No recruitment agency working with Turner & Townsend will ask candidates to pay a fee at any time.

Any unsolicited resumes/CVs submitted through our website or to Turner & Townsend personal e-mail accounts, are considered property ofTurner & Townsend and arenot subject to payment of agency fees. In order to be an authorised Recruitment Agency/Search Firm for Turner & Townsend, there must be a formal written agreement in place and the agency must be invited, by the Recruitment Team,to submit candidates for review.

SOX control responsibilities may be part of this role, which are to be adhered to where applicable.

Join our social media conversations for more information about Turner & Townsend and our exciting future projects:

Twitter

Instagram

LinkedIn

It is strictly against Turner & Townsend policy for candidates to pay any fee in relation to our recruitment process. No recruitment agency working with Turner & Townsend will ask candidates to pay a fee at any time.

Any unsolicited resumes/CVs submitted through our website or to Turner & Townsend personal e-mail accounts, are considered property ofTurner & Townsend and arenot subject to payment of agency fees. In order to be an authorised Recruitment Agency/Search Firm for Turner & Townsend, there must be a formal written agreement in place and the agency must be invited, by the Recruitment Team,to submit candidates for review.