Team Administrator

GKN Aerospace; West of England; On-site; GBP 26,000 - 32,000; Full time

Benefits offered by this job

Pension scheme

Flexible hours

Life assurance

Holiday entitlement

Income protection

Shopping discounts

On-site parking

Cycle to work

Job summary

GKN Aerospace is seeking a Team Administrator at our Filton site in Bristol to provide administrative and secretarial support to the Head of Business and the Wing Assembly team. The role requires excellent organisational skills, diary maintenance via Outlook, reporting and meeting coordination.

You will manage minutes, presentations, travel bookings and office tasks, while liaising with HR for recruitment and keeping KPI boards up to date.

Qualifications

• Excellent administration skills including the ability to effectively use IT programmes such as Outlook, Word, PowerPoint & Excel.

Responsibilities

• Provide general secretarial and administrative work for managers, typing, report typing, minutes, presentations, diary maintenance via outlook, customer/visitor facilitation, circulating information to relevant team members as required, organising meetings and workshops/ facilitation of conference room booking, maintain filing systems, travel booking, order of stationery in Buyside, preparation for management meetings, holiday management.
• Select relevant information that keeps the manager up-to-date while he is out of the office without burdening him with unnecessary paperwork.
• Maintain the smooth running of the office at all times especially during the manager's absence.
• Support general administrative assistance to team members.
• Process expenses for the managers, plus other members of the team and maintain expenses records, in addition, assist other team members with expenses as and when required.
• Monitor general absence i.e. sickness and clockings.
• Liaise with HR and appropriate managers for subcontract recruitment
• Be responsible for the communication KPIs and the updating of the KPI board
• Be responsible for administration of the skills matrix, liaising with mangers as appropriate
• React positively and quickly to all tasks even when work is routine, ensuring an appropriate response to all calls and correspondence.

Skills

Administration

Outlook

Word

PowerPoint

Excel

Job description

Fantastic challenges. Amazing opportunities.

GKN Aerospace is reimagining air travel: going further, faster and greener! Fuelled by great people whose expertise and creativity sets the standards in our industry, we're inspired by the opportunities to innovate and break boundaries. We're proud to play a part in protecting the world's democracies. And we're committed to putting sustainability at the centre of everything we do, opening up and protecting our planet. With over 16,000 employees across 32 manufacturing sites in 12 countries we serve over 90% of the world's aircraft and engine manufacturers and achieved sales of £3.6bn in 2025. There are no limits to where you can take your career.

Job Summary

At our Filton site in Bristol, we specialise in the design and manufacture of large complex structural wing assemblies, detailed metallic components and wing systems for a combination of both civil and military aircraft. We are seeking a Team Administrator to provide administrative and secretarial support to the Head of Business and the senior Wing Assembly team. This is a busy and varied role perfect for someone with excellent administration and organisational skills who enjoys keeping all the plates spinning. Joining a committed and friendly team, it encompasses general secretarial and administrative work such as typing, taking minutes, helping to prepare presentations, diary maintenance via outlook, customer/visitor facilitation, organising meetings and workshops, maintaining filing systems and travel bookings.

How you'll Contribute

The Team Administrator will be responsible for the following:

• Provide general secretarial and administrative work for managers, typing, report typing, minutes, presentations, diary maintenance via outlook, customer/visitor facilitation, circulating information to relevant team members as required, organising meetings and workshops/ facilitation of conference room booking, maintain filing systems, travel booking, order of stationery in Buyside, preparation for management meetings, holiday management
• Select relevant information that keeps the manager up-to-date while he is out of the office without burdening him with unnecessary paperwork. Deal with as much correspondence that comes in as possible (completing appropriate response; liaising with relevant people involved; or moving things forward to the next stage).
• Maintain the smooth running of the office at all times especially during the manager's absence
• Support general administrative assistance to team members
• Process expenses for the managers, plus other members of the team and maintain expenses records, in addition, assist other team members with expenses as and when required.
• Monitor general absence i.e. sickness and clockings
• Liaise with HR and appropriate managers for subcontract recruitment
• Be responsible for the communication KPIs and the updating of the KPI board
• Be responsible for administration of the skills matrix, liaising with mangers as appropriate
• React positively and quickly to all tasks even when work is routine, ensuring an appropriate response to all calls and correspondence.

What You'll Bring

To help us make a difference, you'll bring your passion and expertise/ talent for what you do along with the following skills, experience, qualifications and attributes:

Essential

• Excellent administration skills including the ability to effectively use IT programmes such as Outlook, Word, Powerpoint & Excel

Behaviours

• Strong communication skills - diplomacy, influencing
• Comfortable working as part of a team
• Customer focus & Drive and commitment
• Time Management skills
• Must be articulate, confident and able to work well under pressure
• Must be able to demonstrate initiative and self-motivation
• The ability to deal with very senior members of staff

What We'll Offer

Once you're on board you'll get the following perks and benefits:

• Industry Leading Pension Scheme = we'll match your contributions up to 8% on a 1 : 1.5 basis
• Flexible working hours including the ability to finish at 12noon on a Friday
• Life Assurance 8 x salary
• 25 days' holiday + bank holidays
• Income protection
• Shopping discounts
• Free on-site parking, canteen, shop, bike sheds and a Cycle To Work Scheme
• Employee Assistance Programme
• A collaborative, dynamic working environment with significant career development opportunities

We'll offer you fantastic challenges and amazing opportunities. This is your chance to be part of an organisation that has proven itself to be at the cutting edge of our industry; and is committed to pushing the boundaries even further. And with some of the best training on offer in the industry, who knows how far you can go?

A Great Place to work needs a Great Way of Working

Everyone is welcome to apply to GKN. We believe that we can only achieve our ambitions through a coming together of diverse minds who enjoy collaborating in an inspirational environment. Through our commitment to diversity, inclusion and belonging and by living our five powerful principles we've created a culture where everyone feels welcome to contribute. It's a culture that won us 'The Best Workplace Culture Award'. By embracing and celebrating what makes us unique we encourage everyone to bring their full self to work.

We're also committed to providing an accessible recruitment process, so if you require reasonable adjustments at any stage during our recruitment process please get in touch and let us know.

We are the place where human dreams, plus human endeavour, shape the future of aerospace innovation and technology.