Team Administrator

National Grid; Warwick; On-site; GBP 34,000 - 42,000; Full time

Benefits offered by this job

Annual bonus

26 days annual leave

Company pension (double match to 12%)

Flexible benefits

Family care benefits

Professional subscriptions

Job summary

National Grid in Warwick is seeking a Team Administrator to support the Head of Planning and NOI Leadership Team, coordinating diaries, meetings and key approvals. This highly visible role offers the chance to influence operations and contribute to the NOI team's success.

You’ll build relationships across the business, manage communications and help organise events, with strong attention to detail and discretion in handling sensitive information.

Qualifications

• Proven experience in a Team Assistant, Personal Assistant or similar business support role.
• Strong proficiency in Microsoft 365 applications, including Outlook, Word, Excel, PowerPoint and Copilot.
• Demonstrated ability to handle sensitive and confidential information with professionalism and discretion.
• Proactive and adaptable approach with the confidence to take ownership and resolve issues in a fast-paced environment.
• Excellent communication and relationship-building skills enabling effective collaboration with colleagues and stakeholders.
• Highly organised with exceptional attention to detail and ability to manage competing priorities.

Responsibilities

• Provide proactive, high-quality administrative support to the Head of Planning and NOI Leadership Team.
• Manage complex and dynamic diaries, prioritise commitments and prepare leaders for key meetings.
• Coordinate leadership meetings and events, including agenda preparation and logistics.
• Organise team events, workshops and site visits to strengthen collaboration and culture.
• Manage approvals, correspondence and stakeholder requests with professionalism and discretion.
• Support wider team operations by coordinating with PMO Lead and Senior Leadership Team.

Skills

Diary management

Microsoft 365

Confidential information handling

Communication skills

Organisation & prioritisation

Tools

Copilot

Job description

About us

At National Grid, we light up the world by harnessing the unique strengths of our people. Join us as a Team Administrator to be part of a team that's driving forward the energy transition, creating a brighter, more sustainable future for all.

Unleash your superpower and bring energy to life.

National Grid is hiring a Team Administrator for our Network Operations & Intelligence team based at our head office in Warwick.

About the role

As Team Administrator, you'll play a key role at the heart of the Network Operations & Intelligence (NOI) team, providing high-quality support to the Head of Planning and wider leadership team. Acting as a trusted partner, you'll coordinate complex diaries, arrange meetings and events, manage approval processes and help ensure priorities are delivered smoothly and efficiently.

This is a varied and highly visible role where you'll build strong relationships across the business, support team engagement activities and help create an organised, collaborative and high-performing environment. By proactively managing day-to-day operations, communications and administrative activities, you'll enable senior leaders to focus on strategic priorities while playing an important part in the success of the wider NOI team.

What you'll do

• Provide proactive, high-quality administrative support to the Head of Planning and NOI Leadership Team, acting as a trusted point of contact for coordination and business support activities
• Manage complex and dynamic diaries, prioritise commitments, resolve scheduling conflicts and ensure leaders are prepared for key meetings and business priorities
• Coordinate leadership meetings and events, including agenda preparation, document management, meeting logistics and follow‑up actions to ensure smooth and effective delivery
• Organise team events, workshops, away days and site visits, creating engaging opportunities that strengthen collaboration, communication and team culture
• Manage and monitor approvals, correspondence and stakeholder requests, ensuring actions are progressed efficiently and handled with professionalism and discretion
• Support wider team operations by working closely with the PMO Lead, Senior Leadership Team and key stakeholders to facilitate effective communication, administration and business planning activities

What you'll need

• Proven experience in a Team Assistant, Personal Assistant or similar business support role, providing high-quality support to senior leaders and stakeholders
• Strong proficiency in Microsoft 365 applications, including Outlook, Word, Excel, PowerPoint and Copilot, with the ability to use technology to improve efficiency and organisation
• Demonstrated ability to handle sensitive and confidential information with professionalism, discretion and sound judgement
• Proactive and adaptable approach, with the confidence to take ownership, anticipate needs and resolve issues in a fast‑paced environment
• Excellent communication and relationship‑building skills, enabling effective collaboration with colleagues, leaders and external stakeholders while delivering a high standard of service
• Highly organised with exceptional attention to detail, capable of managing competing priorities, coordinating multiple activities and consistently meeting deadlines.

What you'll get

Competitive salary of £38,015.00 per annum

• Annual Performance Based Bonus
• 26 days annual leave plus eight statutory days
• The option to buy additional or sell holiday days
• Generous contributory pension scheme - we will double‑match your contribution to a maximum company contribution of 12%
• Financial support to help cover the cost of professional membership subscriptions, course fees, books, exam fees and time off for study leave - so long as it’s relevant to your role.
• Access to several flexible benefits such as a share incentive plan, and technology schemes, support via employee assistance lines and matched charity giving to name a few.
• Family care benefits including a back‑up care service for when your usual care arrangements fall through (six paid days each year as standard with the option to purchase further days).
• Access to numerous apps which support health, fitness and wellbeing.

Inclusion statement

At National Grid, we work towards the highest standards in everything we do, including how we support, value and develop our people. Our aim is to encourage and support employees to thrive and be the best they can be. We celebrate the difference people can bring into our organisation, and welcome and encourage applicants with diverse experiences and backgrounds, and offer flexible and tailored support, at home and in the office.

Our goal is to drive, develop and operate our business in a way that results in a more inclusive culture. All employment is decided on the basis of qualifications, the innovation from diverse teams & perspectives and business need. We are committed to building a workforce so we can represent the communities we serve and have a working environment in which each individual feels valued, respected, fairly treated, and able to reach their full potential.

Please note that in most cases, National Grid is unable to offer sponsorship for employment under the UK points‑based immigration system. As such, applicants must have the legal right to work in the UK without requiring sponsorship now or in the future under the UK points‑based immigration system. However, in exceptional circumstances where there is a clear and demonstrable need for specialist skills that cannot be sourced from the local labour market, National Grid may consider offering sponsorship. All applications are welcome from candidates who meet these requirements, regardless of race, nationality, or ethnic origin.