Team Administrator

Integrated Care System; Stoke-on-Trent; On-site; GBP 20,000 - 25,000; Full time

Job summary

A healthcare organization in Stoke-on-Trent is seeking a Team Administrator to provide essential administrative support to the Acute and Urgent Care Directorate. The ideal candidate will have strong secretarial skills, experience in minute-taking, and proficiency in IT tools. This role involves handling diary management and coordinating meetings, with an emphasis on delivering high-quality administrative services in a supportive environment.

Benefits

Friendly working environment

Opportunities for learning and development

Commitment to employee wellbeing

Qualifications

• Wealth of secretarial experience required.
• Experience of minute taking is essential.
• Ability to utilise IT packages competently.

Responsibilities

• Provide dedicated administration support to the Project 86 Team.
• Responsible for prioritising day-to-day work.
• Plan and organise complex activities/programmes.
• Arrange and co-ordinate meetings with internal and external partners.
• Take accurate minutes for the Team.
• Manage diaries for Team Members.
• Process all documents to a high standard.

Skills

Secretarial experience

Minute taking

IT packages (Word, Excel, PowerPoint)

Diary Management

Education

RSA stage 3 or equivalent

Job description

Go back North Staffordshire Combined Healthcare Trust

Team Administrator

The closing date is 18 August 2025

Band 3 Team Administrator: Management Team, Acute and Urgent Care Directorate:

An exciting opportunity has arisen for a Team Administrator to work with the Management Team for the Acute and Urgent Care Directorate.

This vacancy would suit someone who has a wealth of secretarial experience. As the Team Administrator you will be responsible for supporting the Service Lines within the Directorate. Minute taking is a key aspect of this role. You will also have the responsibility of the day to day running of the Cash Office.

In return we can offer you:

• A supportive & friendly working environment
• Active encouragement to learn and develop within your role
• Dedicated career pathways and great opportunities for continuing professional development
• Commitment to, and support for your wellbeing

Main duties of the job

The role of Team Administrator is to be responsible for the provision of an administrative and clerical support function to the Team as well as cross covering for peers in Other Teams as required. You will be required to maintain a high standard of administrative work whilst carrying out your role.

About us

As a Trust we remain bold and ambitious with plans for both service and system collaborative transformation over the coming years to improve the health and wellbeing of our local people through high quality care.

We pride ourselves onensuring our team has their wellbeing put first and as such provide a range of wellness opportunities including flexible working.

We are committed to the Greener NHS national ambition to becoming the world's first 'carbon net zero' national health system by 2045 (Greener NHS (england.nhs.uk). As part of this, sustainability is embedded in our strategy as one of our four key enablers. In order to deliver on this commitment, we recognise that we need a workforce that is as passionate as we are about achieving these goals, for the benefit of our service users, workforce, local communities and the planet alike. For 2024/2025, we have launched our "Proud to be Green" engagement campaign which is aligned to the targets set out in our Green Plan. As a Trust, you can be assured that we will commit to supporting you in working towards our net zero ambitions, set out in our Green Plan, through our sustainability programme".

The Trust is committed to ensuring that a diverse workforce is representative and inclusive at all levels. We would very much welcome applications from all under-represented groups including women, people with disabilities, people from global majority backgrounds, and those from the lesbian, gay, bi and trans communities.

Job responsibilities

• To provide dedicated administration support to the Project 86 Team.
• Responsible for prioritising your day to day work.
• Plan and organise complex activities/programmes.
• Arranging and co-ordinating meetings with internal and external partners and arranging events for the Team at external venues.
• Taking accurate minutes for the Team.
• Diary Management for the Team Members.
• Undertake work processing of all documents to a high standard in an agreed Trust style and using appropriate referencing system.
• Utilise IT packages such as word, excel and PowerPoint competently.
• Act as a central point of contact for external and internal callers, making judgements regarding appropriate dissemination of key information.

Person Specification

Qualifications

• RSA stage 3 or equivalent

Experience

• Experience of minute taking

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer name

North Staffordshire Combined Healthcare Trust