Team Administrator

Pennine Care NHS Foundation Trust; Rochdale; On-site; GBP 26,000 - 27,000; Part time

Benefits offered by this job

Annual leave

Flexible working

CPD opportunities

Staff wellbeing

Job summary

Pennine Care NHS Foundation Trust in Rochdale is seeking a part-time Team Administrator (Band 3) for a six-month secondment. 18.75 hours per week with a pro rata salary of £25,760–£27,476 per annum, closing 31/08/2026. The role provides essential admin and clerical support within our mental health services.

duties include diary management, meeting organisation, document preparation and general office duties to support the team and ensure efficient service delivery.

Qualifications

• GCSE in English and Maths or equivalent.
• Experience with office procedures to NVQ 3 level.
• Completion of PARIS training is desirable.

Responsibilities

• Provide efficient admin support for the team including typing, diary management, meeting organisation.
• Prepare reports using MS Office, filing and photocopying.
• Manage enquiries from staff, service users and external organisations.
• Maintain manual and electronic filing systems.
• Take and circulate minutes, agendas and memos.

Skills

Diary management

Organising meetings

Liaison with external contacts

Flexibility

IT proficiency

Education

GCSE English and Maths (grade 9-4/C or above) or equivalent

NVQ 3 / RSA II / ECDL or equivalent

Completion of PARIS training

Tools

Microsoft Office Suite

Job description

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Main area Mental Health HMR Neighbourhood Mental Health Team Grade NHS AfC: Band 3 Contract Secondment: 6 months Hours Part time - 18.75 hours per week Job ref 311-R409-26-B

Site Laurence House Town Rochdale Salary £25,760 - £27,476 per annum, pro rata Salary period Yearly Closing 31/08/2026 23:59

If you are Kind, Fair, Ingenious and Determined then we want you to come and join our#PennineCarePeople

THIS POST IS BEING OFFERED AS A SIX MONTH SECONDMENT

Person Specification
Post: Team Administrator – Band 3
Attribute Essential
The qualities without which a post holder
could not be appointed
Desirable
Extra qualities which can be used to choose
between candidates who meet all the
essential criteria
How Assessed
e.g. application form,
interview, test, in-tray
exercise etc
Education /
Qualifications
GCSE in English and
Maths (Grade 9-4 / C or
above) or equivalent
Experience of office
procedures to NVQ 3 level RSA II / ECDL or
equivalent
Completion of PARIS
training
NVQ 3

Main duties of the job

Experience Proven experience of working
in an administrative post
within a diverse organisation,
which has included:
Diary management
Organising meetings and
agendas
Progress chasing
Preparing documents and
presentations
Dealing with enquiries
Document production
Maintenance of office
systems
Minute taking
Data base skills
Experience of working in
the NHS
Application
Form
Interview
Knowledge Understanding of
administrative processes
Understanding of
confidentiality and data
protection policies and
procedures
Basic understanding of
mental health illness
Knowledge of mental
health services
Application
Form
Interview
Skills and
AbilitiesAbility to utilise a range of
IT programmes including
Microsoft Office Suite
Ability to work flexibly and

Working for our organisation

We are proud to provide high quality mental health and learning disability services, both inpatient and in the community across five boroughs of Greater Manchester - Bury, Oldham, Rochdale, Stockport and Tameside and Glossop.

Our vision is for a happier and more hopeful life for everyone in our communities and our staff work hard to deliver the very best care for the people who use our services. We’re really proud of our#PennineCarePeopleand do everything we can to make sure we’re a great place to work.

All individuals regardless of race, age, disability, ethnicity, nationality, gender, gender reassignment, sexual orientation, religion or belief, marriage and civil partnership are encouraged to apply for this post. We would also encourage applications from individuals with a lived experience of mental illness, either individually or as a carer.

If you come and work for us we will offer a range of benefits and opportunities, including:

• Generous annual leave entitlement for Agenda for Change and Medical and Dental staff.
• Flexible working opportunities to support your work/life balance
• Access to Continued Professional Development
• Involvement in improvement and research activities
• Health and Wellbeing activities and access to an excellent staff wellbeing service
• Access to staff discounts across retail, leisure and travel

Detailed job description and main responsibilities

Job Summary
To provide efficient and effective administration and secretarial support to the team.
Main Duties and Responsibilities
Provide administrative support for the team including typing, diary management, meeting organisation, preparation of reports using a range of Microsoft Office programmes, filing and photocopying
Manage enquiries from staff, service users/relatives, members of the public, Consultants and other outside organisations
Maintain a manual and electronic filing system
Responsibility for the taking, typing and circulation of minutes, agendas, memos and other documents alongside general administration duties
Dealing with postal and electronic mail, telephone and reception queries and messages
To provide cover for colleagues on annual leave or sick leave, ensuring the provision of a flexible, effective and efficient clerical and administration service to the team
Liaison with external contacts and organisations, other hospitals and Trust staff, community services and Social Services
To communicate in a manner that is consistent with Trust policies and procedures whilst presenting a positive image of the service
To manage diaries effectively, ensuring that competing priorities are effectively and efficiently dealt with
The ability to prioritise own workload, organise and plan busy schedules
To order and maintain sufficient levels of stationery and supplies for the department
To continuously review administrative processes within the team and contribute to the ongoing development of the service
To collect information and produce statistics as and when required by the team for audit and research purposes
This job description is not exhaustive, but is intended to give an overall picture of the role. Other duties within the general scope of the post may be required from time to time. The duties of the post and job description can be reviewed through the agreed process.
General Duties of all post holders
To undertake any other reasonable duty, which is appropriate to the band, when requested by Senior Staff.
To be familiar with and comply with all Trust and departmental policies, procedures, protocols and guidelines.
To be