Team Administrator

Surrey and Borders Partnership NHS Foundation Trust; Redhill; On-site; GBP 40,000 - 60,000; Full time

Job summary

A leading health and social care provider in Redhill is seeking a Team Administrator to join their Business Support Team. The role involves front line reception duties, providing efficient administrative support, and coordinating clinics. Ideal candidates will have excellent customer service skills, experience in similar roles, and be proficient in typing. This is a key position in a dynamic environment focused on enhancing mental health services.

Qualifications

• Experience in a confidential public facing role.
• Able to demonstrate excellent organisational skills.
• Comfortable working with electronic patient record systems.

Responsibilities

• Provide front line reception duties.
• Book and outcome clinic appointments.
• Co-ordinate main and satellite clinics.

Skills

Excellent customer service skills

Tact and diplomacy

Proficient in audio and copy typing

Good communication skills

Ability to work in a fast-paced environment

Job description

Overview

Would you like the opportunity to help improve the health and wellbeing of our Surrey residents?

Do you want to be part of a successful, dedicated team of clinical and non-clinical professionals who deliver a high-quality service and always put the service user first?

We are seeking to recruit a professional and experienced Team Administrator with a can do attitude and a friendly and cheerful disposition to join our Business Support Team. This role is split between 2 bases: Wingfield Centre, Redhill and Horizon House, Epsom.

Responsibilities

• The post holder will have responsibility for front line reception duties and the provision of a confidential, professional, efficient and responsive administrative support service.
• You should have excellent customer service skills and demonstrate a high degree of tact, diplomacy and confidentiality as the first point of contact for service users, carers, health professionals and third- party organisations.
• You will be proficient in audio and copy typing with advanced keyboard skills.
• You will have experience of working in a confidential public facing role.
• You will have very good communication, teamworking and organisational skills and be comfortable working in a fast-paced environment whilst maintaining a professional and calm approach.
• If you would like the opportunity to be part of our professional and friendly Business Support Team, we would like to hear from you.
• Provision of a professional reception service, demonstrating a high degree of tact, diplomacy and confidentiality as the first point of contact for service users, carers, health professionals and third-party organizations.
• Operate an efficient telephone message system, exercising judgement in the exchange and prioritization of information.
• Co-ordination of main clinics and satellite clinics.
• Responsible for the timeliness, accuracy and integrity of data recorded on paper and electronic systems.
• Book and outcome clinic appointments on the Electronic Patient Record System (EPR).
• Typing clinical and administrative documents in agreed formats and within specified timescales.
• Administer the prescription and travel claim systems in line with Trust and Local Policy and Procedure.

About the Trust and Service

Surrey and Borders Partnership NHS Foundation Trust is the leading provider of health and social care services for people of all ages with mental ill-health and learning disabilities in Surrey and North East Hampshire. We provide support to a population of 1.3 million across 140 services.

We actively seek to engage people who use our services and our communities in improving the mental wellbeing of the local population. We work closely with other NHS and voluntary sector organisations who provide services and support people who use services and carers.

This role is working within i-access, a successful, countywide drug and alcohol treatment service for Surrey residents delivering tier 2, 3 and 4 substance misuse interventions across 3 main bases and 25 satellite locations. i-access is run collaboratively by SABP, PH / SCC and Via under a cooperative agreement which is one of partnership and transparency and contributes to Surrey Heartlands wider strategic ambitions.

How to apply / Further details

For further details / informal visits contact: Name: Mandy Hughes
Job title: Business Support Team Manager
Email address: [e-mail]
Telephone number: 07554436882