Team Administrator

NHS; Middlesbrough; On-site; GBP 20,000 - 30,000; Full time

Job description

Tees Esk and Wear Valleys NHS Foundation Trust

An exciting opportunity for a Team Administrator has arisen within a busy HR environment. The main responsibilities of the role will be to provide full administrative support to the HR Managers within the Team. The responsibilities of the role include facilitating and arranging employee relations hearings. Excellent communication skills are essential as well as the necessity to maintain confidentiality, have the ability to work to tight deadlines, use your initiative and carry out a multitude of tasks with limited supervision.

Main duties of the job

1. To provide a comprehensive, confidential administrative support service to the Operational HR team.
2. To be aware of work priorities and needs of self and managers to ensure all required deadlines are met.
3. To ensure continued professional development through accessing relevant training as agreed with line manager and the service requirements of the organisation.
4. Responsible for the provision of an administrative service to the HR team managers, ensuring that timely, accurate work is produced to deadline and work of a highly confidential, sensitive nature is handled with discretion, tact and compassion.

About us

We are the Mental Health & Learning Disability NHS Trust for County Durham and Darlington, Teesside, North Yorkshire, York and Selby. From education and prevention, to crisis and specialist care, our talented and compassionate teams work in partnership with our patients, communities and partners to help the people of our region feel safe, understood, believed in and cared for.

We nurture the recovery journey of anyone in need of our help. In Our Trust, everyone has a say in how they are supported and treated because we listen to every person in our care until they feel understood. Our patients, their families and carers work together with us towards better mental health.

We're committed to new thinking that improves the wellbeing of our region. We connect with our communities and partners to get mental health care right, in areas that really need it.

We won't rest until everyone in our region has the mental health care they need, to lead their best possible life.

Job responsibilities

1. Delivering high quality patient care.
2. Successfully communicating with others, establish and maintain great working relationships and gain co-operation.
3. Effectively analysing information, identify problems, develop solutions and make recommendations/decisions.
4. Effective processing and management of information and the use of information systems.
5. Efficient and effective planning and organising of activities.
6. Developing and implementing policies and or services.
7. Managing finance and physical resources/assets e.g. equipment, fixtures and fittings, stationery etc.
8. Undertaking research, audits and governance, providing assurance to others.
9. Management of others, including planning and allocating work, training and development and management of the employment contract.
10. Managing Self and Level of Autonomy.

Please refer to the attached job description and person specification for further detailed information to ensure that you meet the role criteria before applying.

Applicants must ensure that prior to applying they have agreement from their current line manager that they can be released on a secondment basis. In the event that permanent funding is secured for this post the successful applicant will be confirmed in post on a permanent basis.

You must have the Right to Work in the UK in order to be successfully appointed to this role. Please note, this role does not meet the required eligibility criteria for sponsorship under the Skilled Worker visa and therefore the Trust is unable to offer sponsorship for this particular role.

Person Specification

Qualifications

• Good general education to GCSE level or equivalent
• Secretarial qualification to Level 3 NVQ or willingness to achieve within defined equivalent demonstrable experience timescales, or
• Hold ECDL (European Computer Driving License)/ITQ Level 2 or equivalent, or willing to undertake qualification

Experience

• Experience of working within an office environment
• Experience of working within a Human Resources environment

Skills & Knowledge

• General knowledge of computers, database and administrative issues
• Accuracy
• Self-motivation
• High level of communication skills
• Ability to work well under pressure and achieve deadlines
• Good organisational skills
• Note Taking

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.