Team Administrator

University Partnerships Programme; London; Hybrid; GBP 28,000 - 38,000; Full time

Job summary

A leading organisation in student accommodation is seeking an interim Team Administrator for a 9-month contract to support the Asset Management Team. The ideal candidate will be highly organised with experience in fast-paced settings, capable of producing quality documentation and insights to aid decision-making. Benefits include 29 days holiday plus bank holidays, pension, and various support schemes.

Benefits

29 days holiday plus bank holidays

Enhanced family leave policy

Life assurance

Training

Paid volunteering or personal development day

Cycle to work scheme

Qualifications

• Experience in a fast-paced commercial environment preferred.
• Proven ability to deliver accurate and concise information.
• Strong skills in managing multiple deadlines.

Responsibilities

• Manage team enquiries, document management, and scheduling.
• Draft and maintain documentation related to asset management.
• Produce management reports and support meeting organisation.

Skills

Organisational skills

Attention to detail

Communication

Proactive attitude

Tools

Word

Excel

PowerPoint

SharePoint

Job description

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Here at UPP we have an opportunity for an interim Team Administrator to provide proactive administration and project support to functions within the Asset Management Team, underpinning our ability to deliver high quality student accommodation with sector leading occupancy levels.

Supporting and liaising with various committees and teams, with coordination and production of business information, producing insights and reports that aid effective decision making whilst managing technical and commercial delivery / risk.

This is a 9 month Fixed Term Contract to cover maternity leave starting around the 21 July 2025. Based in our award-winning London office with occasional travel to other sites. Our hybrid working policy of 2 days in the office enables a good balance between working from home and the office.

The main responsibilities of the role include:

• Manage first line team enquiries, team document management and scheduling of activity that supports team operations.
• Liaise with stakeholders including university partners, funders, consultants, contractors, and other areas of the business, as necessary.
• Draft and maintain relevant documentation within the team, including defect reporting, asset information, risk registers and trackers.
• Raise and receipt purchase orders, prepare / process relevant contract documents and administer invoicing using UPP finance and business web-based systems.
• Take a proactive role in the production of formal and informal management reports covering progress, issues, and risks, including collating data / information from various sources.
• Draft relevant communications on behalf of the asset management team including presentations.
• Support the production and processing of formal correspondence including notification letters, liaising with the risk and compliance teams.
• Plan and organise events such as meetings, workshops, or briefings with relevant stakeholders.
• Support key committees / meetings within asset management including organising attendees, agenda and paper production, minute taking and action log maintenance
• Provide direct support to the Asset Management Director and Asset Management team with forward planning and effective meeting management.

We are looking for a highly organised, professional and efficient administrator with experience of working in a fast-paced commercial environment, ideally within a similar industry, focussed on delivering accurate, concise information to a team, including senior management.

Knowledge and experience of Word, Excel, PowerPoint and SharePoint, with the ability to lean and use internal systems and tools as required.

You will have a ‘can do’ attitude with an attention to detail, excellent communication, people, and organisational skills, with the ability to effectively coordinate a busy workload to meet variable deadlines.

In return, we are offering a competitive salary with a great benefits package which includes 29 days holiday plus bank holidays (pro rata), pension, enhanced family leave policy, life assurance, training, paid volunteering or personal development day and cycle to work scheme. Check out our website for more information about UPP, our culture and benefits.

UPP welcome all applications and recognise the value of having a diverse and inclusive culture, which reflects the communities we work with and has a positive impact on our people, our student residents, and our university partners.

We understand all disabilities, impairments and conditions are unique, so please advise us of any adjustments to support you through our recruitment process and help you to thrive at work.

Our core values of Innovation, Sustainability, Community, Partnership and Respect, are fundamental to our culture and summarise what is important to our business and our people.

We are a team with energy, pace and passion; if that sounds like you, apply today.