Team Administrator

Ridge & Partners LLP; London; On-site; GBP 25,000 - 35,000; Full time

Job summary

A leading company is seeking a Team Administrator for their London office, responsible for high-level administrative support, managing office functions, and ensuring effective communication. The ideal candidate will possess strong MS Office skills, excellent time management abilities, and a proactive approach to problem-solving.

Qualifications

• Experience in administrative support with a focus on customer service.
• Proficient in MS Office suite including Outlook, Word, and Excel.
• Excellent communication skills and a professional approach.

Responsibilities

• Provide effective and efficient administrative support for the London office.
• Oversee office management tasks like organizing meetings and liaising with suppliers.
• Handle reception duties and assist in onboarding new personnel.

Skills

Communication

Problem Solving

Time Management

Organisational Skills

Attention to Detail

Tools

MS Office

Job description

Social network you want to login/join with:

We are recruiting for a Team Administrator who will be an integral part of our London office. The successful candidate will need a positive, ‘can-do’ attitude and be enthusiastic to take pride in this key support position. You will be responsible for providing effective and efficient administrative support. We are keen to recruit someone who is looking for longevity in a role and is experienced in providing high-level customer service. This role requires working in the office five days a week.

• Support the Office Manager in the running of the office and all associated areas, making sure that they are always kept in the best possible order, liaising with suppliers, other admin support, and Partners
• Organise office meetings and booking of relevant meeting rooms, ensuring rooms are prepped and ready prior to these starting
• Assist with onboarding – issuing new starters with keys/fobs, ensuring personnel have a locker, induction tours etc
• Cover the reception at least twice per week, and additionally during lunch breaks and annual leave as needed.
• First Aider/Fire Warden – training will be provided
• Effectively dealing with any office-related questions/queries from colleagues and visitors to the office
• Raising invoices and assisting with debt chasing
• Attending team meetings and minute taking, where necessary
• Printing and binding documents/contracts
• Preparing presentations
• Setting up jobs, arranging purchase orders, opening submissions, and projects on Workspace
• Arranging team socials
• Assisting with fee letters, reports, formatting, and typing for the team
• Updating contact lists and directories
• Booking train tickets and travel
• Managing PPE for the teams
• Working closely with project leads to aid data entry for the team in Workspace
• Assist the team with expenses where applicable
• Book travel and accommodation both nationally and internationally where required
• Order lunches, office stationery, and kitchen supplies
• Making drinks for clients and organising refreshments
• Assist the Office Manager with various ad-hoc tasks to promote a positive culture and a well-presented office

Skills

• Proficient knowledge and demonstrable experience with all MS Office suite-based software, including Outlook, Word, Excel, Teams, etc
• Excellent communication skills & telephone manner
• Well-presented with an exceptional, friendly, and professional approach
• Good at problem solving with a ‘get it done’ attitude
• Excellent time management skills
• Naturally organised with a high attention to detail
• Self-motivated, proactive team player who is dedicated to providing solid support