Team Administrator

Pinsent Masons LLP; Leeds; On-site; GBP 21,000 - 27,000; Full time

Benefits offered by this job

25 days holiday

Bonus Scheme

Pension Scheme

Enhanced Family Leave policies

Private Medical Insurance

Health, lifestyle and wellbeing benefit

Job summary

Pinsent Masons LLP in Leeds is seeking a Team Administrator to join the Pensions Team within Finance and Projects. You’ll support scanning, printing, post duties, expenses and document production from our Leeds office, five days a week.

Join a large, busy department and help deliver accurate administrative support while developing your skills and contributing to a collaborative professional environment.

Qualifications

• Strong team player with collaborative approach.
• Excellent written and spoken communication skills.
• Ability to manage time effectively in a busy environment.
• Maintains confidentiality and handles sensitive information.
• Proactive, motivated and able to take initiative.
• Ability to analyse and reflect on own performance.

Responsibilities

• End-to-end service delivery across administration tasks.
• Coordinate use of firm resources and manage tasks routing.
• Maintain filing and archiving, and prepare information.
• Assist with travel and accommodation arrangements.
• Prepare and submit expenses and support travel claims.
• Build relationships with stakeholders and support services.

Skills

Team player

Excellent communication

Inter-personal skills

Time management

Discretion/confidentiality

Proactive mindset

Self-analysis

Tools

MS Office

Job description

Leeds | Permanent

Our standard working hours are 09.30am – 5.30pm and this role is working 5 days a week from our Leeds office. As an inclusive employer, we are willing to consider flexible working requests.

Job Description

Team Administrator

Leeds | Permanent

Our standard working hours are 09.30am – 5.30pm and this role is working 5 days a week from our Leeds office. As an inclusive employer, we are willing to consider flexible working requests.

The opportunity

Join a team where your expertise truly matters. Pinsent Masons is looking for a Team Administrator to join them to assist with scanning, printing, post duties, expenses and document production.

• This role sits in the Pensions Team within the Finance and Projects department where you will liaise with key stakeholders including fee earners, PA Services Coordinators and PAs
• This is an excellent opportunity to develop your Administration skills in a large and busy department

At Pinsent Masons, your career is exceptional by design - intentionally shaped to support high performance, meaningful development and long-term progression.

What You’ll Do

Bring your experience to the table and play a key role in the success of our firm, building trusted relationships and delivering meaningful impact, including:

• Responsible for end-to-end service delivery
• Delegate and promote correct use of firm wide resources
• Review and collate returned tasks
• Adherence to the firm's policies and procedures
• Build strong relationships with key stakeholders
• Maintain filing and archive systems
• Collate and prepare information
• Assist with travel and accommodation arrangements
• Prepare and submit expenses
• Take initiative and responsibility for liaison with other support services
• Escalate issues to ensure office is kept safe and in good repair
• Ownership of copying, faxing, printing, scanning, bibles, bundles, pagination and indexing
• Answer communications in a professional manner
• Innovate and design to improve service area
• Proactive response to practice group priorities
• Drive continuous improvement

What You’ll Bring

To thrive in this role, you'll need to bring:

• A strong team player
• MS office skills are highly advantageous
• Adaptable to different working styles
• Acts in a driven and proactive way
• Earns respect and trust
• Time management skills
• Maintains confidentiality
• Undertakes self-analysis and evaluation
• Strong personal brand supporting firm values
• Excellent communication and inter-personal skills (oral and written)

Why Pinsent Masons

Our “exceptional by design” approach means we’ve deliberately shaped a firm where you can do your best work. We combine meaningful work, clear expectations and the support to build a career that works for you. Why join us?

• Meaningful work, real impact – the opportunity to contribute to initiatives and projects that have a genuine impact on our clients and the success of a leading international law firm.
• A firm that backs your growth – clear expectations, structured development and real investment in helping you reach your potential.
• A progressive culture – collaborative, inclusive and forward-looking, with the space to innovate and do your best work.

Our benefits package is competitive and reflects our determination to support our people in achieving their full potential. You know what’s important to you and that’s why we offer flexible benefits where we can, allowing you to choose what matters most. Amongst our benefits are:

• 25 days holiday
• Bonus Scheme
• Pension Scheme
• Enhanced Family Leave policies
• Private Medical Insurance
• Health, lifestyle and wellbeing benefits

What happens next?

Once your application has been submitted and reviewed, our Talent Acquisition team will share the outcome with you by email.

We typically hold two interview stages providing the opportunity to meet different members of the hiring team at each stage. The first stage is typically conducted virtually and the second stage typically in person at the office in which the role would be based. However, we strive to remain flexible depending on the requirements of the role or the candidate.

Our commitment

At Pinsent Masons, we are committed to recruiting and retaining the best talent and building an inclusive and fair workplace. We value the strength that comes from different experiences and strive to create an environment where everyone feels they belong.

We welcome applications from all suitably qualified candidates and are dedicated to ensuring equitable opportunities throughout our recruitment processes. In line with local laws and cultural contexts across the jurisdictions in which we operate, we encourage people of all backgrounds, identities, and lived experiences to apply.

If you need reasonable adjustments or accommodations to participate in our recruitment process or to perform the role, please tell us, we will work with you to identify a suitable approach.