Team Admin Assistant - Global Equities

3000 Invesco UK Limited; Henley-on-Thames; On-site; GBP 25,000 - 35,000; Full time

Benefits offered by this job

Company-provided healthcare

Competitive annual leave

Flexible working options (hybrid)

Generous pension provisions

Income protection

Health and wellness benefits

Volunteering days

Enhanced parental leave

Life insurance

Job summary

Invesco is seeking a proactive administrative professional to support the Global Equities Investment team in Henley-on-Thames. You will help coordinate meetings, travel, and documents, ensuring accurate minutes, agendas, and timely circulation.

The role requires excellent communication, meticulous attention to detail, and the ability to handle confidential information. Flexible/hybrid working options are available, with opportunities to engage across a global investment platform.

Qualifications

• Previous relevant secretarial experience ideally within the investment management / financial services industry.
• Excellent written and oral communication skills.
• Proficient in PC software and office applications; attention to detail and confidentiality.

Responsibilities

• Provide support to the investment team with all aspects relating to the arranging of meetings and events for the team including preparation of travel itineraries and arranging accommodation; organisation of meeting rooms, participants, facilities, refreshments; efficient and timely production and circulation of agendas and minutes.
• Greet and deal with visitors courteously and efficiently.
• Support the investment team with administrative requirements, including collating, preparing and circulating documents, minutes of meetings, presentations and spreadsheets to support the investment process accurately, promptly and in line with company guidelines.
• Potential for diary management of specific team members, providing first line response to queries as far as is possible, or directing responses to other members of the team.
• Manage electronic expense claims, dataroma reports and purchase orders for the team and other day-to-day administrative tasks including maintenance of Verity, biographies/photos, facilities and office supplies.
• Maintain quarterly gifts and benefits returns for the team, and support the admin of CPD activity as required, in line with Compliance requirements.
• Provide ad hoc support for wider Henley Investment team initiatives as required.

Skills

Secretarial experience

Written & verbal communication

Attention to detail

Confidentiality

Team player

Flexible/adaptable

Tools

Word

Excel

PowerPoint

Outlook

Job description

As one of the world’s leading independent global investment firms, Invesco is dedicated to rethinking possibilities for our clients. By delivering the combined power of our distinctive investment management capabilities, we provide a wide range of investment strategies and vehicles to our clients around the world. If you're looking for challenging work, intelligent colleagues, and exposure across a global footprint, come explore your potential at Invesco.

Job Description

We have an outstanding benefits package which includes:

• Company-provided healthcare
• A competitive annual leave allowance
• Flexible working options, including hybrid working arrangements
• Generous pension provisions
• Income protection
• Health and wellness benefits
• Volunteering days
• Enhanced parental leave
• Life insurance

Your role: To provide efficient and effective administrative support to the Global Equities Investment team.

Key Responsibilities

• Provide support to the investment team with all aspects relating to the arranging of meetings and events for the team including preparation of travel itineraries and arranging accommodation; organisation of meeting rooms, participants, facilities, refreshments; efficient and timely production and circulation of agendas and minutes.
• Greet and deal with visitors courteously and efficiently.
• Support the investment team with administrative requirements, including collating, preparing and circulating documents, minutes of meetings, presentations and spreadsheets to support the investment process accurately, promptly and in line with company guidelines.
• Potential for diary management of specific team members, providing first line response to queries as far as is possible, or directing responses to other members of the team.
• Manage electronic expense claims, dataroma reports and purchase orders for the team and other day-to-day administrative tasks including maintenance of Verity, biographies/photos, facilities and office supplies.
• Maintain quarterly gifts and benefits returns for the team, and support the admin of CPD activity as required, in line with Compliance requirements.
• Provide ad hoc support for wider Henley Investment team initiatives as required.

What you can bring

• Previous relevant secretarial experience ideally within the investment management / financial services industry
• Proficient in the use of PC software including Word, Excel, PowerPoint, Outlook, and any other packages as required
• Self-motivated, highly organised with good attention to detail
• Excellent written and oral communication skills
• Confident in dealing with people at all levels
• Ability to handle sensitive information, display tact and diplomacy and maintain confidentiality
• Pragmatic, works well as part of a team
• Flexible and able to respond effectively to variations in workload
• Ability to remain calm under pressure

This role is available on either a full-time or part-time basis. The specific working pattern can be discussed during the recruitment process.

Full Time / Part Time: Full time Worker Type Employee Job Exempt (Yes / No) No.

Workplace Model: Pursuant to Invesco’s Workplace Policy, employees are expected to comply with the firm’s most current workplace model, which as of October 1, 2025, includes spending at least four full days each week working in the role's advertised office.

We promote a working environment that welcomes everyone and creates inclusive teams, celebrates difference and encourages everyone to be themselves at work.

Our commitment to the community and environmental, social and governance investing: We partner with charitable organisations globally to make an impact in the communities where we live and work. Our people are encouraged to support the charities they feel most passionate about. We are also committed to environmental, social and governance (ESG) investing. We serve our clients in this space as a trusted partner both on specific responsible investment product strategies as well as part of our commitment to deliver a superior investment experience.

Regulatory: This position may fall in-scope of one or multiple regimes/directives.