Talent Acquisition Coordinator (Maternity Cover)

Bath Spa University; Greater London; Hybrid; GBP 28,000 - 34,000; Part time

Benefits offered by this job

Generous annual leave

Hybrid working

Employee Assistance Programme

Eye test and glasses voucher

Pension

Job summary

Bath Spa University, based in London Canary Wharf, seeks a Talent Acquisition Coordinator on a fixed-term basis. Hybrid work arrangement, with a focus on efficient, candidate-centred recruitment across academic and professional services.

You will coordinate advertising, screening, interviews and offer processes, supporting hiring managers and ensuring compliance. A strong emphasis on data handling, reporting and stakeholder communication is essential.

Qualifications

• Experience of working in recruitment, talent acquisition, HR administration or a comparable coordination or administrative environment.
• Experience of managing multiple priorities, maintaining accurate records and delivering work to deadlines.
• Experience of recruitment within higher education, education or a high volume recruitment environment.
• Experience of undertaking Right to Work or other recruitment related pre employment checks.

Responsibilities

• Coordinate recruitment activity across vacancies from advertising through to appointment in line with procedures and timelines.
• Advertise vacancies through Pinpoint, careers platforms and other channels with accurate content.
• Manage vacancies and candidate activity through Pinpoint with accurate records and communications.
• Review and screen applications against criteria and support fair, evidence-based shortlisting.
• Coordinate interviews and selection activity, including scheduling and documentation, recording outcomes.

Skills

Communication skills

Organisational skills

IT skills

Data protection

Recruitment practices

Candidate focus

Proactive

Adaptable

Collaborative

Dependable

Tools

Excel

Office suite

Job description

Talent Acquisition Coordinator (Maternity Cover)

Application Deadline: 22 November 2026

Department: Talent Acquisition

Employment Type: Contract / Temp

Location: Canary Wharf, London

Compensation: £30,869 / year

Description

Post Title: Talent Acquisition Coordinator (Maternity Cover)

Department: Human Resources

Line Manager: Talent Acquisition Team Leader

Salary Grade: £30,869, Grade 5

Contract Type: Fixed Term (12 to 15 months)

Location: Hybrid, based in Canary Wharf, London

Job Purpose

To support the delivery of a professional, efficient and candidate focused recruitment service across academic and professional services vacancies. The role coordinates recruitment activity from advertising through to appointment, maintains accurate recruitment records and candidate communications, and supports fair and consistent selection and pre-employment processes. Working closely with the Talent Acquisition Team Leader and Hiring Managers, the postholder also contributes to recruitment reporting, proactive talent pipelines and continuous improvement.

Key Responsibilities

• Coordinate recruitment activity across academic and professional services vacancies, supporting the recruitment process from approved vacancy advertising through to appointment in line with agreed procedures and timelines.
• Coordinate the advertising of approved vacancies through Pinpoint, careers platforms and other appropriate recruitment channels, ensuring vacancy information and candidate facing content are accurate and up to date.
• Manage vacancies and candidate activity through Pinpoint, maintaining accurate candidate records, vacancy stages, recruitment documentation and communications throughout the recruitment lifecycle.
• Review and screen applications against agreed essential and desirable criteria, and support Hiring Managers with fair, consistent and evidence based shortlisting using agreed scorecards and selection criteria.
• Coordinate interviews and selection activity, including candidate and panel liaison, interview scheduling, preparation of relevant documentation, participation in interviews where required and accurate recording of recruitment outcomes.
• Act as a key point of contact for candidates, providing clear, professional and timely communication throughout the recruitment process, including interview invitations, outcome communications and conditional offer documentation, to support a positive candidate experience.
• Undertake relevant pre employment and Right to Work checks within the Talent Acquisition remit, ensuring appropriate documentation is obtained and recorded, and complete an accurate handover of successful candidates to the relevant HR or onboarding team.
• Build and maintain effective working relationships with Hiring Managers and other key stakeholders, providing guidance on recruitment processes, timelines and candidate progress, and escalating risks, exceptions or compliance concerns to the Talent Acquisition Team Leader where appropriate.
• Support high volume and priority recruitment campaigns across departments, programmes or locations, effectively managing competing vacancies, candidate activity and deadlines to meet workforce requirements.
• Support proactive recruitment activity, including candidate sourcing, talent pooling, pipeline initiatives and employer brand activity, to help build suitable candidate pipelines for current and future recruitment needs.
• Maintain accurate recruitment data and prepare reports, Excel trackers, data summaries and other monitoring tools as required to support vacancy oversight, recruitment planning, performance monitoring, governance and informed decision making.
• Contribute to recruitment projects, process improvements, templates and consistent ways of working across the Talent Acquisition function, and complete relevant recruitment, compliance, systems and professional development training as assigned by the Talent Acquisition Team Leader.

Person Specification

Qualifications and Experience

Essential

• Experience of working in recruitment, talent acquisition, HR administration or a comparable coordination or administrative environment.
• Experience of managing multiple priorities, maintaining accurate records and delivering work to deadlines.

Desirable

• Experience of recruitment within higher education, education or a high volume recruitment environment.
• Experience of undertaking Right to Work or other recruitment related pre employment checks.

Skills and Knowledge:

Essential

• Strong written and verbal communication skills, with the ability to provide a professional service to candidates and stakeholders.
• Strong organisational skills and attention to detail, with the ability to prioritise competing deadlines in a fast paced environment.
• Good IT and data handling skills, including Microsoft Office applications, particularly Excel, Word and Outlook, with the ability to maintain reports, trackers and recruitment information.
• Understanding of fair and consistent recruitment practices, confidentiality and data protection requirements, with the ability to apply agreed processes and selection criteria appropriately.

Desirable

• Knowledge of UK Right to Work requirements and recruitment compliance.
• Understanding of recruitment reporting, metrics and the use of recruitment data to support planning and service improvement.

Personal Qualities

Essential

• Professional, candidate focused and committed to delivering a high quality recruitment service.
• Proactive, adaptable, collaborative and dependable, with the ability to use initiative, work effectively as part of a team and escalating appropriately when required.

Additional Information

This job description outlines the main responsibilities of the role and is not intended to be an exhaustive list of every activity. Responsibilities may be reviewed in line with evolving organisational needs, systems and ways of working.

Flexibility may occasionally be required during peak recruitment periods or to support recruitment events and changing business needs.

Benefits

• Generous annual leave package with 25 days plus bank holidays/ closure days (pro-rata), supporting a healthy work life balance
• Flexible hybrid working options, including the ability to work from home
• Access to the TELUS Health Employee Assistance Programme, offering confidential counselling, wellbeing tools and 24/7 support
• Free annual eye test for VDU users, with a Specsavers voucher including up to £70 contribution towards glasses or sunglasses
• Access to Hapi Benefits, providing exclusive retail discounts, lifestyle savings and wellbeing perks
• Workplace pension scheme to support long term financial security
• Enhanced company sick policy
• Statutory Maternity and Paternity Pays to support growing families
• Ongoing training and development opportunities to support career progression

The salary range shows the potential maximum pay progression in addition to any annual inflationary increase to your pay. Please note that our default position is to appoint into the lower end of the range, unless there are exceptional circumstances.

About BSU Ltd.

Bath Spa U Ltd. is part of the Bath Spa University Group which is wholly owned by Bath Spa University. Based across two sites, London Canary Wharf and Birmingham, Bath Spa U Ltd operates a distinct model of higher education and we are proud to serve a non-traditional student population.

With an inclusive approach to student recruitment, we provide one-to-one academic and careers advice to widen access to higher education for groups currently underrepresented. We believe that education is transformational and can make a fundamental difference to the individuals and communities we serve, which is why we pay the utmost attention to student satisfaction.

As an inclusive organisation, we believe in education for all, but not one size fits all, so we place great emphasis on providing opportunities and support for anyone with the ambition to achieve their true potential. As such, we are looking for candidates who can thrive in this unique environment and contribute meaningfully to our students’ academic journey.