Talent Acquisition Coordinator

LifeArc; Greater London; Hybrid; GBP 30,000 - 38,000; Full time

Benefits offered by this job

Pension contributions

Private health insurance

31 days leave + bank holidays

Job summary

LifeArc in London is seeking a Talent Acquisition Coordinator to support recruitment and onboarding in a fast-paced, purpose-driven environment. The role collaborates with Talent Acquisition Managers and HR operations to coordinate campaigns, liaise with hiring managers, manage candidate communications, and support onboarding processes.

This 12-month interim position offers hybrid working (3 days in the office) and a chance to contribute to LifeArc’s inclusive recruitment approach and people

Qualifications

• Experience in a fast-paced in-house talent acquisition team.
• Strong organisational and administrative skills with multi-tasking ability.
• End-to-end recruitment process experience.
• Excellent communication and interpersonal skills.
• Extensive experience scheduling interviews and coordinating logistics.
• Attention to detail and handling confidential information.
• Proficient with Microsoft Office, ATS and HRIS.
• Familiarity with SharePoint and Docusign.
• Commitment to an inclusive candidate and hiring manager experience.

Responsibilities

• Coordinate end-to-end recruitment processes for multiple roles.
• Administer ATS and maintain recruitment records.
• Triage recruitment inbox and handle queries not requiring escalation.
• Schedule interviews and coordinate logistics for panels.
• Prepare interview packs, evaluation templates and feedback.
• Coordinate pre-employment checks with third-party Zinc.
• Support onboarding and new starter documentation.
• Provide recruitment metrics and monthly/quarterly reports to HR leadership.
• Ensure compliance with policies and employment legislation.

Skills

Communication skills

Organisation & administration

Interview scheduling

Candidate experience

Multitasking

Education

A-levels or equivalent

Tools

Applicant Tracking System (ATS)

HRIS

SharePoint

Docusign

MS Office

Job description

Job Title: Talent Acquisition Coordinator

Location: London

Job Type: 12 month interim position, with hybrid working (3 days in the office required)

Closing date: 2 November 2026.

We are particularly keen to see candidates who are immediately available, or on short notice periods.

Agencies: We will only work with recruitment partners on our preferred supplier list and will not engage with speculative CVs submitted.

About The Role

The Talent Acquisition Coordinator plays a key role in supporting the organisation’s recruitment and onboarding activities. This role ensures the effective running of an efficient, professional, and inclusive recruitment process that attracts high-quality candidates aligned with the organisation’s mission and principles.

The postholder will be based in London, working closely with the Talent Acquisition Managers and HR operations to coordinate recruitment campaigns, liaising with hiring managers, managing candidate communications, supporting onboarding processes, and preparing new starter documentation.

This is a 12 month interim position and is a great opportunity to contribute to a fast paced recruitment environment and have an impact in a purpose driven organisation.

About You

Key responsibilities include:

• Coordinate the end-to-end recruitment processes for multiple roles across the organisation, including Industrial placement appointments
• Be the systems administrator for the Applicant Tracking System (ATS) and maintain accurate recruitment records
• Manage and triage the recruitment inbox, managing any queries that do not require escalating
• Schedule interviews and coordinate logistics between candidates, Talent Acquisition Managers and hiring panels
• Ensure candidates receive timely communication and a positive recruitment experience
• Prepare interview packs, documentation, and evaluation templates as required
• Coordinate interview feedback for candidates
• Manage logistics for on-site interviews, preparing meeting rooms and taking the right to work checks
• Prepare and send offers to successful candidates via Docusign
• Coordinate pre-employment checks such as references, right-to-work checks, and background screening, working with our third-party provider, Zinc
• Coordinate onboarding processes for new hires, ensuring contracts, documentation, and onboarding materials are completed and issued in a timely manner
• Liaise with line managers to ensure smooth induction arrangements
• Maintain recruitment metrics and work with the HR Data Analyst to prepare recruitment reports for HR leadership on a monthly and quarterly basis
• Provide guidance on recruitment processes and organisational policies where required
• Support the compliance of recruitment practices in line with organisational policies and relevant employment legislation, data protection and retention regulations
• Support initiatives to improve recruitment processes, diversity, candidate experience and reasonable adjustments
• Provide ad-hoc general administrative support to the wider People Team, including HR Operations and the Centre of Excellence as and when required
• Be the point of contact for all admin related issues for the Talent Acquisition Team
• Raise POs for new recruitment related invoices
• On board new recruitment suppliers/agencies, working closely with our procurement and governance colleagues

Essential Experience Required

• Previous experience of working in a fast paced, delivery focussed in-house talent acquisition team
• Strong organisational and administrative skills with the ability to manage multiple tasks simultaneously
• Experience of working at all stages of the end-to end recruitment process
• Excellent communication and interpersonal skills
• Extensive experience of scheduling interviews and coordinating recruitment logistics
• High attention to detail and ability to maintain confidential information
• Proficiency with Microsoft Office, Applicant Tracking Systems and HRIS
• Proficiency with SharePoint and Docusign
• Commitment to providing an inclusive and exceptional candidate and hiring manager experience

Desirable

• Experience of working in Life Sciences, Pharmaceuticals, Biotech, charity, or not-for-profit organisation
• Knowledge of UK employment and recruitment practices

Education

• Educated to A‑level standard or equivalent, with demonstrable experience in recruitment or HR administration. Relevant vocational qualifications or HR training would be an advantage

Skills & Abilities

• Strong commitment to the organisation’s mission and principles
• Collaborative and service-oriented approach
• Ability to work independently and proactively, and at pace
• Professional and compassionate approach when engaging with candidates
• Able to work with ambiguity, and see change as an opportunity
• Strong attention to detail
• Can do attitude with a delivery focussed mindset
• Excellent written and verbal communication skills, comfortable to work at all levels within the organisation

About Us

LifeArc is a not-for-profit life science organisation, leading the way for change in rare diseases in the UK and supporting promising initiatives in global health. We seek out research in areas of unmet need that has great potential, providing support to help it become breakthroughs that change lives.

What We Can Offer You

Focused on finding life changing solutions for underserved patients, our people thrive in an inclusive, and supportive environment that prioritises their health and wellbeing. Our multidisciplinary approach guarantees our people growth opportunities, while our culture of innovation and collaboration drives the impact we make delivering on our purpose of ‘putting patients at the centre of everything we do’.

LifeArc is committed to making our recruitment practices as inclusive as possible and developing a culture that values differences. As a Disability Confident Employer, we guarantee an interview to candidates with a disability or long-term health condition who meet the essential criteria for the role.

Please note thatin certain situations, such as high volumes of applications, it may not be practical to interview all eligible candidates. In these cases, we may need to select those who best meet the essential criteria. (At LifeArc, the Disability Confident Scheme’s ‘minimum criteria’ is referred to as ‘essential criteria’).

Salary will be determined by qualifications and experience along with other exceptional benefits. Because we understand everyone has different requirements, our flexible benefits allow you to choose those which are important to you. Our pension scheme offers employer contributions of up to 12%, private health insurance, and annual leave of 31 days PLUS bank holidays.

Don’t meet every single requirement? Studies have shown that women and people from minority ethnic backgrounds, for example, are less likely to apply to jobs unless they meet every single qualification. At LifeArc we are dedicated to building a diverse, inclusive, and authentic workplace, so whatever your background or lived experience, if you’re excited about this role but your experience doesn’t align perfectly with every qualification in the job description, we encourage you to apply anyway. Our top priority is finding the best candidate, and you may be just right for this or other roles.

We all have potential. At LifeArc, you’ll discover what you can really do with it.