SYWP Technical & Administrative Officer

Sheffield & Rotherham Wildlife Trust; Sheffield; Hybrid; GBP 26,000; Part time

Job summary

A leading environmental organization in the UK seeks a Project Coordinator to support woodland creation initiatives. The successful candidate will manage project data, liaise with stakeholders, and assist in grant submissions while ensuring compliance with policies. Requires strong data management skills and experience in office coordination. This is a part-time role offering flexible hours and potential for extension beyond 2026.

Benefits

Pension plan

Flexible working hours

Safeguarding training

Qualifications

• Minimum 2 years in a similar role required.
• Experience with landowners and public inquiries is essential.
• Familiarity with data management and office systems required.

Responsibilities

• Coordinate and update the Project Pipeline.
• Respond to woodland creation inquiries.
• Support grant submissions and manage data.

Skills

Data management

Attention to detail

Report writing

Office coordination

Communication

Education

Level 3 qualification or equivalent

Tools

Google Suite

Microsoft Office

Job description

Overview

The post is funded until the end of March 2026 and supports the Sheffield & Rotherham Wildlife Trust’s projects, including woodland creation and environmental initiatives. The post-holder will provide technical and administration support to the Programme Team, contribute to increasing woodland cover, and assist with project coordination, data management, and stakeholder engagement.

Responsibilities

• Lead on the coordination and updating of the Project Pipeline to track progress across casework and report to the Programme Manager and Steering Group.
• Respond to and collate enquiries for woodland creation and other projects, passing them to the SYWP delivery team.
• Support the SYWP team to develop a list of potential landowners, arrange meetings and events, and manage contacts and customer relations.
• Establish and maintain a database/system and case files to ensure leads and opportunities are tracked and progressed.
• Prepare and collate data to support grant submissions, applications, and claims for woodland creation schemes, and assist partners as needed.
• Monitor and update relevant budgets to support the Programme Manager.
• Set up and maintain systems to collate data and help draft reports; ensure claims to funders and partners are submitted.
• Set up templates to aid consistency and establish procedures to support the Delivery Team in line with SRWT Policies (e.g., GDPR).
• Support statutory consultations on woodland creation projects and submit forms to agencies; monitor progress as part of the Project Pipeline.
• Liaise with the GIS Support Officer to secure site maps and plans and update projects as needed.
• Use online tools for desk-based assessments of potential woodland creation sites and transfer relevant data to grant applications and documents.
• Provide general administrative support: respond to inquiries, assist meetings (invites, agendas, minutes), process purchase orders and invoices, manage equipment inventory.
• Promote the Trust’s charitable objectives and safeguarding policies; undertake other duties as required and promote membership where appropriate.

Other Details

• Location: Trust’s main office on Stafford Road; blended home/office working with site visits across Sheffield, Rotherham, and beyond.
• Contract: Fixed-term to 31 March 2026 (may be extended subject to funding).
• Working Hours: 22.5 hours per week; some evenings/weekends possible with time off in lieu; flexi-time arrangements at line manager’s discretion.
• Probation: 6 months.
• Probable Salary: £25,857 full-time equivalent; pro rata for part-time; pension per SRWT policy.
• Safeguarding: Compliance with safeguarding policies; all staff undergo safeguarding induction and appropriate checks (DBS where applicable).

Qualifications & Experience

• Essential: 2 years in a similar role; Level 3 qualification or equivalent; strong data management, attention to detail, and report writing abilities.
• Experience in office coordination, responding to inquiries from landowners, the public, and partners; ability to work to deadlines and as part of a team.
• Experience in collating information, writing reports or completing forms, processing purchase orders and invoices, and data management.
• IT skills: Google Suite, Microsoft; familiarity with office systems and administration; driving license or ability to travel to sites.
• Communication: confident verbal and written communication; ability to represent the Partnership professionally to diverse stakeholders.
• Desirable: understanding of woodland creation and knowledge of relevant funders and partners.