Systems Administrator

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Title: Systems Administrator – Accounting Platforms

FLSA: Exempt

Status: Full-Time

Reports to: Vice President of Hotel Accounting

Pay Range: $65,000-$75,000

About Us:
We are visionaries in the hospitality industry, fueled by innovation and precision, and guided by our core values of being Dynamic, Deliberate, and Distinct. As a privately owned hotel management company, we are committed to providing experiences and opportunities for our guests to create lifelong memories through travel. Managing a portfolio of over 160 hotels across the United States, we offer extensive growth opportunities for our partners and investors, and exceptional hospitality career opportunities for our team members.

Job Summary:
Stonebridge Companies is seeking a highly organized and detail-oriented Systems Administrator to oversee and support its key accounting platforms: M3 Accounting Core, Otelier-DigiAudit+, and Ottimate. This role supports the accounting team by ensuring that these platforms are optimized for accurate financial reporting, smooth day-to-day operations, and strong internal controls, including compliance with SOC Type II standards.

The ideal candidate brings strong hospitality operations or accounting experience, an analytical mindset, and hands-on knowledge of M3, DigiAudit+, and Ottimate workflows including invoice processing, approvals, and financial auditing.

Essential Functions and Duties:

System Oversight & Optimization:

• Administer user access, workflows, and system configurations across M3, DigiAudit+, and Ottimate.
• Ensure consistency and accuracy of chart of accounts, property setups, and approval routing.
• Serve as the go-to resource for the accounting team on system capabilities and enhancements.

Accounting Support & Troubleshooting:

• Support the full lifecycle of invoice processing, approvals, and data integration from Ottimate into M3.
• Work with property accountants and corporate finance teams to resolve system issues and improve daily workflows.
• Troubleshoot problems related to AP processing, expense coding, audit trails, and intercompany entries.

Audit & Compliance (SOC Type II):

• Monitor and maintain system controls in alignment with SOC Type II compliance standards.
• Ensure secure access, robust approval hierarchies, and comprehensive audit trails across all platforms.
• Provide support and documentation for internal and external audit requests.

Process Improvement & Reporting:

• Identify and implement process improvements for AP automation, monthly close, and auditing.
• Coordinate report creation or enhancements within M3 and DigiAudit+ to support finance and operational teams.
• Assist in ensuring data accuracy between Ottimate and M3, and support reconciliation efforts as needed.
• Serve as liaison with Ottimate, M3, and Otelier support teams for system updates, enhancements, and troubleshooting.
• Evaluate new features and provide recommendations to Accounting leadership on potential implementations.

Required Experience, Education, and Skills:

• Strong understanding of AP, month-end close, and financial audit workflows
• Experience in hospitality or multi-property accounting environments
• Proficiency in Excel and comfort working with financial reports and system exports
• Demonstrated ability to self-teach new software, tools, and workflows in a fast-paced, evolving environment
• Strong organizational and problem-solving skills

Preferred:

• 3+ years of experience with M3 Accounting Core, Otelier-DigiAudit+, and/or Ottimate (formerly Plate IQ)
• Working knowledge of SOC Type II compliance and internal control standards

Work Environment:
This position operates in a professional office environment.

Some remote work may be available based on business needs.

Other Duties:
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the team member for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Equal Employment Opportunity:
Stonebridge is committed to equal employment opportunities. We do not discriminate based on race, color, religion, sex, pregnancy, national origin, ancestry, age, marital status, sexual orientation, veteran status, physical or mental disability, or medical condition. All aspects of employment, including recruitment, hiring, advancement, compensation, benefits, training, promotion, transfer, discipline, layoff, recall, and termination, will be conducted without discrimination. Reasonable accommodations will be made for disabled team members.

Resumes and applications for employment will be evaluated based on qualifications and the ability to meet the position's requirements.

Our company does not discriminate against its associates or applicants because of race, color, religion, sex, pregnancy, national origin, ancestry, age, marital status, sexual orientation, veteran status, physical or mental disability or medical condition. Equal employment opportunity will be extended to all persons in all aspects of the employer-associate relationships, including recruitment, hiring, advancement, compensation, benefits, training, promotion, transfer, discipline, layoff, recall and termination. Every reasonable accommodation will be made for disabled associates.

Resumes and applications for employment will be evaluated on the basis of qualifications to meet the requirements of the position and ability to perform the requirements of the position.