SWRK G2 1744 - Minute Taker (Administration)

South Lanarkshire; Hamilton; On-site; GBP 40,000 - 60,000; Full time

Job summary

A leading public service provider in Scotland seeks an Administrative Assistant for the Health and Social Care Performance and Support Service Team. This role involves minute-taking for critical meetings and managing communications with both internal colleagues and external agencies. Candidates should possess strong communication skills and a good understanding of public service delivery.

Qualifications

• Excellent keyboard, oral, and written communication skills.
• Previous experience in minute-taking is desirable.

Responsibilities

• Liaise with colleagues and external agencies to arrange and distribute minutes of meetings.
• Record meetings using approved templates and update electronic systems.

Skills

Communication Skills

Minute-taking

Organizational Skills

Job description

Rate: £14.93 - £15.14 per hour

Contract Type: Permanent

Position Type: Full Time

Hours: 35 hours per week

We have an opportunity to join the South Lanarkshire Health and Social Care Performance and Support Service Team. We are offering the following posts:

• Hamilton Local Office, Brandongate, Hamilton, 17.5 Hours permanent
• Hamilton Local Office, Brandongate, Hamilton, 35 Hours temporary
• East Kilbride Local Office, Civic Centre, East Kilbride, 35 Hours permanent
• Hamilton Local Office, Brandon Gate, Leechlee Road, Hamilton, 17.5 hours temporary

Working hours for 35-hour posts are Monday – Thursday 08:45 – 16:45 and Friday 08:45 – 16:15. The hours for the 17.5-hour posts are to be confirmed.

This role offers a rewarding opportunity to contribute positively to South Lanarkshire Health and Social Care Partnerships' public service delivery.

You will be part of a well-established minute-taking service. As an Administrative Assistant, you will liaise with colleagues and external agencies to arrange, coordinate, complete, and distribute minutes of meetings, including Child Protection, Adult Support, and Protection meetings. Most meetings are via Microsoft Teams, and you will record the meetings using approved templates, including the care plan for the service user. You will also update electronic systems, including the South Lanarkshire Health and Social Care Partnership's Child Protection Register.

We welcome applications from individuals who are exceptional and driven, with excellent keyboard, oral, and written communication skills. Previous experience in minute-taking is desirable.

All initial applicants will be required to undertake a minute-taking test prior to interview.

When completing your application, please answer the following questions:

1. Provide examples of your work or activities demonstrating your ability to undertake the duties of this post, including any relevant personal qualities, achievements, or voluntary work.
2. Describe how you would manage client expectations while delivering excellent customer service.
3. Explain how you would handle competing demands to meet statutory timescales and deadlines, providing an example if possible.
4. Give an example of an important decision you made, how you made it, and its impact on others.

Hours available: 35 or 17.5 hours

Vacancies: Temporary and Permanent

Please apply online. All correspondence will be via email.

Legislative Information

This post is exempt under the Rehabilitation of Offenders Act 1974 (Exceptions) Order 2003. Preferred candidates will need to complete a Level 1 Disclosure check before a formal offer is made. Candidates should disclose any employment gaps and provide a foreign police check if applicable for periods abroad.

Equal Opportunities and Armed Forces Community Covenant

South Lanarkshire Council is an Equal Opportunities employer and encourages applications from all community members. We guarantee to interview all disabled applicants meeting minimum competency requirements. We support members of the armed forces, veterans, and their families, as outlined in the Armed Forces Community Covenant. Veterans meeting minimum requirements will be guaranteed an interview.