SWRK 5976 - G2 Admin Assistant (Minute Taker) (606049) - 494818

South Lanarkshire; Hamilton; On-site; GBP 22,000 - 23,000; Part time

Benefits offered by this job

Pension scheme

33 days annual leave

Public holiday entitlement 10 days

Sick pay

Flexible working

Employee discounts

Cycle to Work Scheme

Physiotherapy

Employee Assistance Program

Job summary

South Lanarkshire Council in Hamilton is seeking an Administrative Assistant to join the minute taking service. The role supports internal colleagues and external agencies, arranging, recording and distributing minutes for meetings including protection cases.

You will attend meetings via Teams, take precise records using templates, and update electronic systems such as the Child Protection Register. Tests and security checks accompany the process.

Qualifications

• Experience taking minutes or keeping meeting records.
• Excellent keyboard, oral and written communications skills.
• Able to liaise with internal colleagues and external agencies.
• Preference for candidates with prior minute-taking experience.
• A minute taking test will be undertaken before interview.

Responsibilities

• Arrange, co-ordinate, complete and distribute meeting Minutes (e.g., Child Protection, Adult Support and Protection).
• Attend meetings (mostly via Microsoft Teams) and record discussions using templates including care plans.
• Update electronic systems such as the CP Register for the service.

Skills

Minute taking

Administrative support

Communication skills

Microsoft Teams

Tools

Microsoft Teams

Job description

ACTUAL CLOSING DATE: Applications must be received by 15 November 2026 at 11:55pm.

Location: Brandon Gate, Hamilton Hours: 17.5hrs per week, temporary until August 2027 Work Pattern: Monday, Tuesday and alternate Wednesday 8:45am - 4:45pm (1 hour lunch) Salary / Hourly Rate: £16.07 - £16.30 per hour

We have an existing opportunity to Join our South Lanarkshire Health and Social Care Performance and Support Service Team within our Centralised Minute Taking Service.

This is a rewarding role which gives you opportunity to positively contribute towards South Lanarkshire Heath and Social Care Partnerships public service delivery.

You would be part of a successful well established minute taking service. As an Administrative Assistant within the minute taking service, you will liaise with internal colleagues and external agencies to arrange, co-ordinate, complete and distribute minute of meetings which include Child Protection, Adult Support and Protection etc. You will attend the meetings which are in the majority via Microsoft Teams and take a record of the meeting, utilising agreed templates, which will include the agreed care plan for the service user. You will also be responsible for updating electronic systems including the South Lanarkshire Health and Social Care Partnerships Child Protection Register.

We welcome applications from people who are exceptional and driven, with excellent keyboard, oral and written communications skills. Have previously had the opportunity to take records of meetings.

All applicants who meet the initial criteria will be required to undertake a minute taking test, prior to attending for interview.

Please see Admin Assistant job profile.

Preferred candidates identified after the selection event process will be required to assist the recruitment team, if need be, to ensure timely completion of recruitment checks. If recruitment checks are not completed within a reasonable timescale, you may automatically be withdrawn from this position.

Canvassing of Elected Members or employees of South Lanarkshire's Council directly or indirectly in connection with any appointment within the Council shall disqualify the applicant.

Legislative Information

This post is excepted in terms of the Rehabilitation of Offenders Scotland Act 2020.

Overseas Criminal Records Check

An Overseas Criminal Records Check is required where applicants born outside the UK (Scotland, England, Wales and Northern Ireland) or who have lived or worked outside the UK for a continuous period of 12 months in the past 10 years.

Applicants are responsible for providing evidence of the Overseas Criminal Record Check. The check must be translated into English and should come from the police, judicial authority, government department or home embassy of the country or countries concerned. The check must include an official statement confirming that the applicant does not have any history of or pending criminal record proceedings. Checks may be carried out to authenticate the documents provided.

Equal Opportunities and Inclusion statement

The Council is committed to fostering equality, diversity and inclusion in its workforce. Therefore, we welcome applications from all sectors of the community, including under-represented groups within our workforce. We are keen to receive applications from candidates who have a disability, who are from a care experienced background, who are from a black, Asian or minority ethnic background, from a military service background and from those who are new Scots.

As a Disability Confident employer, we guarantee an interview to all disabled applicants who meet the essential criteria as outlined in the job profile for this position.

As proud holders of the UK Armed Forces Covenant Gold Award, the Council is also committed to supporting members of the armed forces community, including service leavers, veterans, reservists and their families. In line with this commitment, service leavers, their close family members, veterans and reservists will be guaranteed an interview if they meet the essential criteria as outlined in the job profile.

As an employee of South Lanarkshire Council, you would also receive a wide range of benefits including:

• Enrolment in award winning local government pension scheme
• To increase the value of their pension pot, Local Government Employees can opt to join the Salary Sacrifice Shared Cost AVC scheme.
• Up to 33 days annual leave
• Public holiday entitlement (up to 10 days)
• Occupational sick pay
• Family friendly policies - flexible working and leave, maternity/paternity leave enhanced leave.
• Employee Discounts - including discounts at the cinema.
• Range of benefits to support you (Cycle to Work Scheme, Physiotherapy, Employee Assistance Program which offers practical and emotional support)