Switchboard Operator/Front Desk Receptionist

Integrated Care System; Gillingham; On-site; GBP 20,000 - 25,000; Full time

Job summary

A healthcare provider in Gillingham is seeking a motivated Switchboard Operator/Front Desk Receptionist to provide excellent customer service and ensure efficient communication within the organization. This role involves operating the switchboard, managing emergency calls, and assisting visitors. Candidates should have strong communication skills and previous office experience. Join a dynamic team dedicated to providing the best care possible.

Benefits

Flexible working opportunities

Comprehensive training provided

Qualifications

• Experience working under pressure in an emergency environment.
• Previous switchboard and office experience preferred.
• Strong experience in timely and courteous phone answering.

Responsibilities

• Operate a professional telephone switchboard service.
• Manage the emergency phone system efficiently.
• Greet and assist visitors at the reception desk.

Skills

Excellent communication skills

Computer literate (Microsoft Office)

Exceptional telephone skills

Ability to prioritize effectively

Education

GCSE or equivalent in English and Mathematics

NVQ 2 Level or equivalent experience

Tools

Microsoft Office

Job description

Switchboard Operator/Front Desk Receptionist

Switchboard Operator/Front Desk Receptionist

Band: 2

Interview Date: Week Commencing 25th August 2025

We are recruiting for a Switchboard Operator/Receptionist (Main Enquiries)who shares our ambition and vision to deliver theBest of Care by the Best Peopleand has the drive to take us forward, by ensuring that the Trust continues to be the first choice for patients and our staff.

Main duties of the job

To provide an efficient, high quality professional and courteous telecommunications and reception service to doctors, staff, colleagues, health service professionals, patients and visitors in line with Trust requirements in order to provide a high level of customer service while maintaining safe and helpful hospital environment.

To initiate appropriate procedures regarding emergency situations that arise.

The post holder will be required to liaise and communicate effectively with internal and external partners.

Our values areBold,Every Person Counts,Sharing and Open andTogether. It is important that you understand and to refer to our values when completing your application and always reflect our values throughout your employment with the Trust.

We are committed to endorsing diversity, multiculturalism, and inclusion; our policies / procedures ensure that all applicants are treated fairly at every stage of the recruitment process.

To contribute to our exciting future and become part of our team, apply today.

About us

Do you have the ambition and vision to deliver our mission of theBest of Care by the Best of People providing excellent care, every time?

Here at Medway, we pride ourselves on working together as one to ensure that our shared vision is achieved for our patients.

As a key partner in the healthcare of our local population, we are keen to deliver this as an outcome of our Trust-wide strategy - Patient First. Using an Operational Excellence approach to align our priorities and operational management structures, we are just over a year and half into our Patient First deployment. We are looking for creative, skilled people to join our Transformation Team and further support us on this journey.

Our culture and values define us here at Medway NHS Foundation Trust and are the heartbeat of who we are as an organisation.

Our BEST values underpin Patient First and are at the core of the care we give to our patients, the support we offer to our staff and our overall leadership approach:

B - Bold

E - Every person counts

S - Sharing and open

T - Together

Our Trust is a great choice for people who want to develop their career in an ambitious and dynamic environment; our employees are able to choose the coverage and supplemental benefits that best fit their needs and those of their families. This includes the promotion of flexible working opportunities across the Trust.

Job responsibilities

Operate a professional and efficient service to a busy telephone switchboard and main enquiries desk. To ensure that callers are connected appropriately and in a timely fashion

Maintain up to date information regarding extension numbers and other relevant general information to provide an efficient service

Manage the bleep system including the programming, issuing, documentation and instructions on use of bleeps

Operate and manage the emergency phone system to ensure that cardiac arrests, fire alarms and emergency calls are dealt with effectively and in a timely manner. This includes the assessment of the call and initiation of appropriate procedure. All action must be fully documented

Instigate the Major Emergency procedure to alert appropriate hospital personnel and document progress and all action taken

Greet and welcome guests as soon as they arrive at the reception desk

Direct visitors to the appropriate person and location / departments

Answer, screen and forward incoming phone calls

Book taxis and maintain database for finance at the end of each month

Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms and brochures)

Provide basic and accurate information in-person and via phone/email

Person Specification

Qualifications

• Educated to GCSE or equivalent in English and Mathematics
• NVQ 2 Level or equivalent experience

Knowledge

• To have knowledge of operating a busy switchboard is desirable but training will be provided
• Must understand and comply with Data Protection Act and maintain confidentiality at all times
• Working knowledge of Microsoft Packages (essentials include outlook, excel & word), ability to use internet and email applications

Experience

• To have experience working under pressure in an emergency environment
• Previous switchboard and office experience, preferably within a health service environment
• Experience of working in a changing environment
• Experience of independent working
• Strong experience of answering telephone calls and responding in a timely courteous manner
• Working in a pressurised environment, responding to numerous daily deadlines and ever changing priorities

Skills

• Computer literate - in particular able to use Microsoft programs including Excel and email
• Excellent communication skills - written and verbal
• Exceptional telephone and people skills
• Ability to prioritise effectively
• To be professional and articulate
• To be able to work efficiently and methodically
• To be conversant with aspects of the hospital switchboard function would be desirable but training will be provided

Values Based Question

• How would you ensure you represent MFT in a positive way?

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.