Supporter Care Executive

Make-A-Wish® UK; Reading; Hybrid; GBP 22,000 - 30,000; Full time

Benefits offered by this job

26 days annual leave (pro rata)

Paid Birthday leave

Flexible & Hybrid working arrangements

Salary exchange pension scheme

Pirkx subscription - wellbeing support

Job summary

Make-A-Wish UK is seeking a proactive Supporter Care Administrator to join our hybrid team in Reading. You will handle stakeholder enquiries, process income and data, and ensure supporters are thanked and stewarded in a magical, timely way.

The role focuses on accurate data processing in Salesforce, Gift Aid handling, and collaboration with Finance to support fundraising operations. Training and development are provided.

Qualifications

• Experience in a customer service or supporter-facing role.
• Experience inputting data in a CRM or fundraising database (Salesforce desirable).
• Experience processing financial transactions with accuracy and timeliness.
• Knowledge of Gift Aid and recording declarations.
• Knowledge of or experience with online fundraising platforms (e.g. JustGiving, Enthuse).
• Good organisational and time management skills with the ability to multitask in a fast-paced environment.
• Strong written and verbal communication skills with adaptable tone.
• High level of accuracy and attention to detail.
• Ability to work in a team and collaborate across the organisation.
• Experience working or volunteering in a charity or not-for-profit organisation.
• Experience using Salesforce CRM.

Responsibilities

• Be the first point of contact for supporters, volunteers, wish families and the public via phone, post, email, social media and shared inboxes.
• Handle complex enquiries and complaints with timely, professional and values-led responses, escalating where needed.
• Provide engaging and personalised stewardship to supporters to maximise their experience, income and ongoing engagement.
• Ensure all stakeholders are thanked in a courteous and sensitive manner, with surprise and delight where appropriate.
• Monitor and respond to enquiries on social media in line with agreed timescales and tone of voice.
• Process and code fundraising income into Salesforce, ensuring accuracy and timeliness, meeting legal requirements.
• Investigate income coding queries and reconcile as needed.
• Support income reconciliation with Finance, ensuring accurate allocation and reporting.
• Maximise Gift Aid claims and ensure declarations are recorded appropriately.
• Onboard and process donor and stakeholder data securely, complying with data protection regulations.
• Maintain accurate stakeholder records on the database including contact details and Gift Aid declarations.
• Support processing and import of online registrations and fundraising pages from external platforms.
• Coordinate fulfilment processes and stock control for campaigns and materials.
• Provide flexible support across the team to ensure continuity of service.
• Open, log and allocate incoming mail; provide wider admin, data, and office support.

Tools

JustGiving

Enthuse

Salesforce CRM

Job description

Location: In line with contracts of employment all roles at Make-A-Wish are Reading based, however we operate a Hybrid working model and employees need to be comfortable travelling to Make-A Wish Reading on a daily basis or minimum of 3 days per week at their own expense.

Hours: 37 hours per week

Contract Type: Permanent

Campaign Closes: 12pm Friday 30th October 2026

Interviews: 11/12th November 2026

As part of our Supporter Care Team, you will play a key role in delivering an excellent experience for Make-A-Wish stakeholders. In this busy and varied role, you will be responsible for handling and resolving a wide range of stakeholder enquiries, accurately processing income and data, and ensuring supporters are thanked and stewarded in a magical, timely and consistent way. You will also support the effective delivery of materials, fulfilment and wider administrative processes that enable the organisation to run smoothly.

Job Requirements

• Experience of working in a customer service or supporter-facing role, handling a range of enquiries including some complex or sensitive queries
• Experience of processing and accurately inputting data, ideally in a CRM or fundraising database (Salesforce experience desirable)
• Experience of processing financial transactions or income, with an understanding of the importance of accuracy and timeliness
• Knowledge of Gift Aid and experience of recording declarations
• Knowledge of or experience using online fundraising platforms (e.g. JustGiving, Enthuse)
• Good organisational and time management skills, with the ability to manage multiple priorities in a fast-paced environment
• Strong written and verbal communication skills, able to adapt tone and approach for different audiences
• High level of accuracy and attention to detail
• Ability to use initiative to solve problems within agreed processes, escalating when needed
• Ability to work effectively as part of a team and build positive working relationships with colleagues across the organisation
• Experience working or volunteering in a charity or not-for-profit organisation
• Experience using Salesforce CRM
• Experience supporting income reconciliation or financial processes
• Knowledge of data protection principles and GDPR when handling personal and financial data

Skills, knowledge and behaviours required for this role

• Professional, empathetic and approachable manner when communicating with stakeholders
• Flexible and open to change, with a positive and proactive approach
• Demonstrates Make-A-Wish values — Be Magical, Be Inclusive and Be Inspiring — and is committed to acting as part of a team
• Actively listens to and respects different perspectives, embedding the principles of Equality, Diversity and Inclusion within the role
• Guided by the needs of the wish child in all decisions and actions
• Willing to support colleagues and organisational priorities as needed (for example, answering phones during busy periods or supporting cross-organisational activities)

Job Responsibilities

Stakeholder care and stewardship

• Be the first point of contact for a wide range of stakeholder groups (supporters, volunteers, wish families and the public) via phone, post, email, social media and shared inboxes
• Handle more complex enquiries and complaints, providing timely, professional and values-led responses, and escalating where needed
• Provide engaging and personalised stewardship to supporters to maximise their experience, income and ongoing engagement
• Ensure all stakeholders are thanked for their contributions in a courteous and sensitive manner, with a focus on surprise and delight, or pass to the relevant team to acknowledge where appropriate
• Monitor and respond to incoming queries on social media channels, resolving or signposting in line with agreed timescales and tone of voice

Income processing and data management

• Process and code all fundraising income from multiple sources into the fundraising database (Salesforce), ensuring accuracy and timeliness, and meeting all legal requirements
• Investigate and resolve income coding queries, including re-coding and reconciliation problem-solving
• Support the income reconciliation process with the Finance team, ensuring accurate allocation and reporting
• Maximise Gift Aid claims, ensuring declarations are recorded accurately and following up on missing or incomplete information
• Onboard and process donor and other stakeholder data from a wide range of external sources, ensuring secure transfer and compliance with data protection regulations
• Maintain accurate and consistent stakeholder records on the database, including contact details, mailing preferences and Gift Aid declarations
• Support the processing, coding and import of online registrations and fundraising pages from external platforms

Operational and administrative support

• Manage and co-ordinate fulfilment processes (internal and via agencies), including welcome packs, cancelled donor processes and ad-hoc campaigns
• Support stock control and ordering of materials used by the team
• Work collaboratively across the team, providing flexible support and cover for colleagues where required to ensure continuity of service and effective delivery of team objectives.
• Support the opening, logging and allocation of all incoming mail received at the office, including post, letters, parcels, courier deliveries and other correspondence
• Provide wider administrative, data, office and building support to the organisation as required, helping to ensure the smooth and efficient running of office operations and facilities.

As a Make-A-Wish colleague, you will also need to:

• Actively support our wishgranting through voluntary activity to support Make-A-Wish. We encourage all colleagues to become Wish Makers.
• Have a practical understanding of the Make-A-Wish values: Be Magical, Be Inclusive and Be Inspiring
• Strengthen relationships between different members of the Make-A-Wish community to ensure everyone works in collaborative and inclusive way.
• Attend organisational meetings, like symposiums and town halls.
• Keep yourself informed about things going on across the organisation by making use of internal communications channels, e.g. Teams, Wish Wisdom (our colleague newsletter).
• Keep yourself informed on the strategy and plans of the organisation in order to be able to fully contribute to them through your role.
• Actively listen to other people, particularly those with views that are different to your own.
• Embed the principles of our Equality, Diversity and Inclusion Charter within your role.
• Be open to collaboration and working across different teams to help the organisation achieve its strategic objectives.
• Be able to work independently in an agile environment, understanding that different people across the organisation have different working patterns.
• Be able to work with your colleagues and other members of Make-A-Wish community as one team, united in a common vision and mission, and support organisational efforts of reaching every child by, for example, answering phones when other teams are busy, supporting activities happening across the organisation, etc.
• 26 days annual leave with the option to buy/sell annual leave (pro rata for part time)
• Paid Birthday leave
• Flexible & Hybrid working arrangements
• Salary exchange pension scheme
• Pirkx subscription - Access to wellbeing support, GP appointments, training and events, retail discount platform, and much more!