Support Medical Secretary- Acute Medicine

Support Medical Secretary- Acute Medicine, Dudley

Client:

The Dudley Group NHS Foundation Trust

Location:

Dudley, United Kingdom

Job Category:

Other

-

EU work permit required:

Yes

Job Reference:

6e60972f37ad

Job Views:

6

Posted:

26.04.2025

Expiry Date:

10.06.2025

Job Description:

An exciting opportunity has arisen to provide Personal Assistant support to the Radiology senior management team ensuring the smooth and professional running of the Radiology Department.

The postholder will act as a Personal Assistant to the Radiology senior management team and providing comprehensive and confidential administrative support. The role will be responsible for the administrative functions and the smooth and efficient running of the Radiology office, handling sensitive and complex issues in a professional manner, and managing the HR aspects of the department of Radiology recruitment processes.

The successful candidate will need to operate at the highest level of discretion sometimes on sensitive staff/ patient-related information.

Main duties of the job

To provide a high-quality business administrative support and advice to the Radiology department. Ensuring that all administrative activities are executed with maximum efficiency and effectiveness, with particular emphasis on appropriateness, accuracy, and timeliness.

Manage the electronic diary for the Radiology management including arranging and changing appointments, organising meetings and prioritising these as appropriate.

Sorting and prioritising all incoming mail for the senior leadership managers.

Leading on the recruitment processes, staff records, payroll, contract changes and handling sensitive HR data.

Leading on Imaging business administration to ensure legislative requirements are met efficiently.

Working for our organisation

At the Dudley Group our patients and staff are at the heart of all that we do and that is to provide a world class service that aligns with our vision of “excellent health care, improved health for all”. We are seeking to recruit staff who share our vision and values of making Dudley Group an incredible workplace.

We are committed to becoming a diverse and an inclusive employer and where people feel sense of belonging. Seeking to expand diversity within our teams, we positively encourage applications from under-represented groups such as ethnically diverse, disabled and LGBTQ+ groups. We are also under-represented in-terms of gender within nursing roles and we would welcome applications from people from male and non-binary backgrounds.

The Dudley Group NHS Foundation Trust recognises the values and transferable skills that the Armed Forces community bring and recognise their compatibility with NHS roles.

We are committed to home life balance through flexible working and making reasonable adjustments where possible.

Detailed job description and main responsibilities

Please refer to the attached job description for full details of the main duties and responsibilities that the post holder is required to undertake.

Person specification

Qualifications & Education

• NVQ Level 3 in Business Administration
• English & Maths GCSE Grade C or above / equivalent
• Secretarial experience and RSA/OCR Level 3 or equivalent qualification
• Advanced skills in Microsoft Office & general IT skills equivalent to ECDL (European Computer Driving Licence)

Knowledge and Training

• Knowledge of NHS administration procedures

Experience

• Previous experience in an administrative PA role
• Experience dealing with recruitment
• Experience of high-quality minute taking

Knowledge of NHS administration procedures

• Commitment to training and willing to undertake training to meet requirements for the role
• Willing to undertake training to meet the ever-changing requirements of the role applied for

Experience

• Able to work with confidential material and maintain confidentiality and discretion

Communication & Relationship Skills

• Evidence of effective team working to deliver good outcomes and also able to work alone
• Excellent interpersonal, and time management skills, diplomacy, tact and well-developed organisational skills.
• Excellent written/oral communication skills

Analytical & Judgement Skills

• Practical approach to problem solving on a day-to-day basis
• Able to use initiative, multi-task and prioritise duties

Planning & Organisational Skills

• Ability to meet deadlines and manage time/set priorities

Equality, Diversity, Inclusion and Trust Values

• Able to provide safe, caring, and effective services
• Values and behaviours that reflect the Trust values of Care, Respect and Responsibility
• Commitment to creating a diverse and inclusive workplace that is free from discrimination and where people feel they belong, and their contribution is valued

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Created on 26/04/2025 by TN United Kingdom