Support Administration Assistant

ARL Recruitment Ltd; Leicester; On-site; GBP 40,000 - 60,000; Full time

Job summary

A recruitment agency is looking for temporary support for the studio planning team in Leicester. The ideal candidate will assist with coordination and admin tasks, ensuring timely responses and maintaining planning tools. Candidates should be highly organized and detail-oriented, available for three consecutive days per week from 09:00am to 5:00pm.

Qualifications

• Strong admin skills with effective communication.
• High attention to detail and ability to manage priorities.
• Experience with planning tools like Asana preferred.

Responsibilities

• Manage and maintain the freelance inbox.
• Ensure the Capacity Document reflects current volumes.
• Support with report analysis and data transfer.

Skills

Strong admin and communication skills

High attention to detail

Experience with Asana

Confident using shared documentation tools

Experience in a creative environment

Tools

Asana

Excel

Google Sheets

Job description

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Client:

ARL Recruitment Ltd

Location:

Job Category:

Other

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EU work permit required:

Yes

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Job Reference:

90c4235d6ad3

Job Views:

25

Posted:

12.08.2025

Expiry Date:

26.09.2025

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Job Description:

Were looking for temporary support to assist the Studio Planning team for our client based in Leicester with coordination and admin tasks.

Ideally, we are seeking someone who is highly organised, detail-oriented, and confident using digital tools to support fast-paced studio operations. We'd be looking for support 3 consecutive days a week initially .

Key Responsibilities:

• Manage and maintain the freelance inbox, ensuring timely responses and follow-ups
• Ensure the Capacity Document accurately reflects the current Planner and daily shoot volumes
• Maintain consistency between the Capacity Document and Asana planning tool
• Support with location report analysis and transfer relevant data into the Model First document
• Review and update the Model First document daily
• Track and update Asana with shoot counts
• Monitor product drop-offs, particularly items with outstanding briefs or those not yet processed
• Ensure the Studio Board is accurate and up to date
• Feedback to Studio Assistants regarding daily drop-off status and any discrepancies
• Prioritise and respond to item enquiries, ensuring shoot-ready product is flagged
• Update Asana with confirmed model and crew details
• Manage freelance availability emails, send weekly confirmations, and track responses
• Monitor Same Day Fast Shoot (SFS) product timelines to ensure turnaround SLAs are met
• Track and record brand shoot counts weekly

Skills Required:

• Strong admin and communication skills
• High attention to detail and ability to manage multiple priorities
• Experience with Asana (or similar planning tools) preferred
• Confident using shared documentation tools (e.g., Excel/Google Sheets)
• Experience working in a creative or production environment is a plus

This role is for an immediate start

You will be needed on site for a minimum of 3 days per week these days must be any three consecutive days working from 09:00am to 5:00pm on the days agreed with our client.