Supply Chain Assistant

ZipRecruiter; London; Hybrid; GBP 25,000 - 35,000; Full time

Job summary

An established industry player is seeking a Supply Chain Assistant to support daily operations in a vibrant and inclusive environment. This role emphasizes effective time management and communication, ensuring seamless collaboration with cross-functional teams. The ideal candidate will possess a strong understanding of supply chain logistics, along with advanced skills in Microsoft Excel and Outlook. With exciting growth opportunities and a commitment to work-life balance, this position offers a chance to thrive within a dynamic brand dedicated to beauty and self-expression.

Benefits

Hybrid working

25 days holidays plus bank holidays

Birthdays off

Private medical insurance

Enhanced pension contributions

Generous staff discount

Bring your dog to work

Regular social get-togethers

Qualifications

• Previous experience in supply chain, preferably in the beauty industry.
• Excellent time management and organizational skills are essential.

Responsibilities

• Manage product Master Data and ensure timely updates.
• Coordinate with freight forwarders and 3PL to meet delivery deadlines.

Skills

Time Management

Organizational Skills

Communication Skills

Customer-Centric Mindset

Attention to Detail

Proactive Approach

Tools

Microsoft Excel

Microsoft Outlook

Job description

Job Description

ABOUT US

VIEVE means ‘Full of Life’ and this ethos is at the core of the brand. Beauty with personality that inspires everyone to express themselves with newfound confidence and ease. VIEVE is makeup that gets you.

VIEVE is born from an innate passion for artistry and a deep understanding of the positive impact makeup can have. It’s high performance, aspirational yet accessible, created by makeup pro and beloved beauty digital creator, Jamie Genevieve.

We live by our values of Respect, Inspire & Own It, Together.

Join us at VIEVE and become part of a vibrant and inclusive team dedicated to empowering individuals through beauty and self-expression.

ABOUT THE JOB

We are looking for a Supply Chain Assistant to join our growing, dynamic brand. In this role, you will support with the day-to-day supply chain requirements of the business, ensuring time management and communication are the forefront of all tasks. You will collaborate with cross-functional teams (think e-commerce, 3PL, Commercial, NPD) to ensure product information and stock orders are created in a timely manner to support the growing business requirements.

The ideal candidate will have an understanding of supply chain workings, logistics and product data. You’ll have a proven ability to prioritise business needs and maintain a clear and proactive approach to communication both internally and externally.

KEY RESPONSIBILITIES

You will be responsible for:

• Keeping the product Master Data up to date at all times with new products, INCs, bundles, set components, Finished Goods components, prices, and shipping data.
• Creating new product SKUs & various EANs and loading them to the business ERP to support the NPD, supply chain and ecommerce teams.
• Sales Order management not limited to our wholesale retail partners, PR partner and internal teams. Ensuring deadlines are adhered to and key stakeholders are kept informed, investigating with the warehouse any discrepancies on deliveries.
• Keeping close to our freight forwarders, manufacturers and 3PL warehouse ensuring delivery deadlines are met, creating booking slots and inbound stock is booked in by the warehouse in line with SLAs.
• Purchase Order and Work Order integration responsibility with our 3PL, agreeing costs and timeframes.
• Support inventory management of the business, working with VIEVE Supply Chain and 3PL teams to investigate and align systems as needed.
• Participation in internal and external meetings and provide updates on Supply Chain activities to the business.

WHAT WE ARE LOOKING FOR

• Previous experience, preferably in the beauty industry, is highly desirable.
• Excellent time management and organisational skills.
• Advanced skills using Microsoft packages such as Excel and Outlook.

ABOUT YOU

• Excellent communication and collaborative skills, with a customer-centric mindset.
• Results driven and high attention to detail.
• Highly organised, able to prioritise workload and enjoy working on multiple projects at the same time.
• Willingness to learn and adapt, with a proactive approach.
• Excited about joining a fast-paced and challenging environment, and true passion for beauty.
• Available to commute to central London at least twice per week.

WHAT VIEVE OFFERS YOU

Work Life Balance – we offer hybrid working, enhanced family leave and sick pay, 25 days holidays plus bank holidays and your birthdays off. Plus, you can even bring your dog to work!

A Great Team – we pride ourselves on our friendly culture and welcoming environment. We have regular social get togethers if that’s your thing.

Rewards – we offer a competitive salary, a generous staff discount on VIEVE products, private medical insurance and enhanced pension contributions.

Great location - in the heart of Covent Garden (although we are up 2 flights of stairs!)

Exciting opportunities - for growth and development in a rapidly expanding brand.

WORKPLACE

At VIEVE, we value inclusivity, recognising the beauty that comes from bringing together individuals with different backgrounds and perspectives. We welcome passionate individuals who are eager to join our exciting journey of growth and innovation.

If you are interested in applying for a role with us and need any accommodations or assistance for any physical and/or mental disabilities throughout the recruitment process, please state that in your application.

INTERVIEW PROCESS

First Stage Interview – with Customer Supply Chain & Logistics Manager (from 1 week – 10 days from successful submission of CV)

1. Virtual
2. Initial Interview about your experience and relevancy to the role
3. Answering initial questions on the role

Second Stage – with Head of Supply Chain and one other (from 1 week from first interview, based on availability)

If you’re eager to play a vital role in the growth of VIEVE, we invite you to apply for the role of Supply Chain Assistant.