Supplies and Office Support Assistant

Oriole; Paignton; On-site; GBP 20,000 - 30,000; Full time

Job summary

A photonic networking company in Paignton is seeking a proactive Supplies and Office Support Assistant to manage goods receipt, coordinate shipments, and support office administration tasks. The ideal candidate will demonstrate strong organizational skills and attention to detail while facilitating smooth operations for internal stakeholders. This role is essential for maintaining inventory accuracy and effective communication across departments.

Responsibilities

• Manage receipt of goods and track deliveries.
• Prepare and pack goods for shipments.
• Monitor outstanding purchase orders with suppliers.
• Manage ordering of office consumables and handle travel arrangements.

Skills

Strong organizational and communication skills

Attention to detail and accuracy in data entry and goods handling

Ability to manage multiple priorities in a dynamic environment

Enjoy teamwork and being part of a closely knit team

Job description

We are seeking a proactive and detail-oriented Supplies and Office Support Assistant to manage the receipt, dispatch, and tracking of goods while supporting general office administration tasks. The successful candidate will play a key role in ensuring smooth day-to-day operations, maintaining inventory accuracy, and supporting internal stakeholders across departments at our Paignton office.

Key Responsibilities

Goods Receipt & Handling:

• Receipt of goods from front desk, checking of contents against delivery notes and purchase orders and logging the items received in our system
• Manage any returns or follow up on goods missing or damaged
• Liaise with the engineering team to notify them of receipt of goods and arranging the asset tagging of relevant goods

Shipping & Returns

• Prepare and pack goods for shipment to suppliers, customers, or other company locations.
• Generate and manage shipping documentation.
• Schedule shipments with couriers (e.g. DHL) and track delivery status.
• Coordinate product returns under warranty, ensuring proper documentation and communication with suppliers.

Supplier Coordination

• Monitor outstanding purchase orders and follow up with suppliers to ensure timely delivery.
• Keep internal stakeholders informed of delivery status and any delays.

Office Administration Support

• Manage ordering of day-to-day office consumables and supplies, including catering for meetings.
• Handle travel arrangements, including taxi bookings and occasional accommodation requests.
• Support front-of-house duties if we relocate to a new facility, including welcoming guests and managing incoming deliveries.

Key Skills & Experience

• Strong organizational and communication skills.
• Attention to detail and accuracy in data entry and goods handling.
• Ability to manage multiple priorities in a dynamic environment.
• Enjoy teamwork and being part of a closely knit team.

Accelerating AI in a Low Carbon World – Oriole Networks is a photonic networking company, developing disruptive technologies for AI/ML and HPC networking that will revolutionise data centres.