Supplier Invoice Assistant

HSS Hire Ireland; Stretford; Hybrid; GBP 25,000 - 35,000; Full time

Job summary

A leading supplier of building services in the UK seeks a proactive Supplier Invoice Assistant. This hybrid role requires strong invoice processing skills, attention to detail, and effective communication. You'll ensure supplier invoices are processed accurately and quickly. Join a team committed to innovation in the building services industry with ample opportunities for training and development.

Benefits

Birthday leave

Community volunteering day

Training and development opportunities

Wellbeing and healthcare support

Discounts on various purchases

Flexible benefits options

Qualifications

• Experience with invoice processing and reconciliation required.
• Strong Excel skills are essential.
• Excellent written and verbal communication skills required.

Responsibilities

• Review and verify incoming invoices.
• Accurate data entry into the system.
• Communicate with suppliers to resolve issues.

Skills

invoice processing

data entry

Excel skills

communication skills

problem-solving

attention to detail

Job description

Supplier Invoice Assistant

Hybrid

HSS ProService is shaking up the building services industry, with a game-changing online marketplace for tools, equipment and materials. Born from HSS Hire's legacy, we've evolved into a tech-first business, driving innovation, sustainability and bold digital solutions.

Ready to disrupt the norm and shape the future? Join us and build your career at the forefront of industry transformation.

We’re looking for a proactive, detail-driven Supplier Invoice Assistant to join our team and help keep our cashflow smooth and our supplier network strong. If you love working at pace, take pride in accuracy, and enjoy solving problems—this could be your next move.

The impact you'll have:
As our Supplier Invoice Assistant, you’ll play a key role in making sure supplier invoices are processed quickly and correctly. Your work will help us meet financial commitments, keep operations running smoothly, and support great relationships with the partners we rely on every day.

A typical day:

• Review and verify incoming invoices, making sure they match purchase orders
• Accurately enter invoice data into the system for approval or query
• Communicate with suppliers to clarify details or resolve invoice issues
• Liaise with internal teams to gather documentation or resolve discrepancies
• Assist in generating reports on outstanding invoices and queries
• Ensure all invoice processes follow company policies and standards

What you'll bring:

• Experience with invoice processing, data entry and reconciliation
• Solid Excel skills and confidence with spreadsheets
• Strong attention to detail—you double-check everything
• Analytical mindset—you’re great at spotting issues and fixing them
• Excellent communication skills, both written and verbal
• Problem-solving ability—you don’t stop until things are right
• Flexible and adaptable—you’re open to new tools and process improvements

What you’ll get back:

Join a forward-thinking team that's committed to transforming how businesses operate, using the latest technology and a bold vision. If you're passionate about being part of an industry disruptor, this is the place to build your career.

• Your birthday each year as annual leave to spend how you want to!
• One day per year, you'll have the option to contribute to local voluntary work, an opportunity to give back to your community
• Training and development - you will get the opportunity to continuously further your career and opt in to courses suited to your role.
• Wellbeing and Healthcare support– you are the heart of our business, and we are committed to making sure you stay happy and healthy at work and at home.
• A culture of revolution; a chance to be a part of a pioneering change, by driving digital and technological changes to a traditional industry.
• Discounts and cashback on our perks site with a huge range of purchases including days out, restaurants, gym memberships, shopping and lots more.
• You will get the choice of other flexible benefits that work for you through our Benefits portal – you pick the benefits you want such as Critical Illness Cover, Cycle To Work, Holiday Buy Scheme and more

Our ED&I promise:

We are laying the foundation for a new era in the building services industry, creating a place where every voice helps build the future. No matter your background, if you contribution will help grow our business we want to hear from you.

We're committed to breaking down barriers and shaping a community that's as diverse as the ideas that power it. Here you belong, because a truly pioneering platform is one where everyone has the chance to contribute.

Don’t feel like you tick every box? Studies show that women are less likely to apply if they feel they don’t meet 100% of a role’s criteria. Diverse thinking is at the forefront of what makes us, us – so we encourage your application even if you do not tick every box, and if you have any questions, please email [e-mail] where one of the team will be in touch.