Supervisor - Facilities Management

National Museums Scotland; City of Edinburgh; On-site; GBP 28,000 - 31,000; Full time

Job summary

A leading cultural institution in Edinburgh is seeking a Supervisor for Facilities Management to oversee a team ensuring a safe and secure environment. Responsibilities include managing daily assignments, conducting health and safety checks, and providing administrative support. Ideal candidates will have a proven record in team management and experience adhering to health and safety compliance. Join us to make a meaningful impact in a vibrant cultural setting.

Benefits

Civil Service Pension Scheme Contributions

Generous Annual Leave

Wellbeing Benefits

Flexible Working Options

Free Access to Museums

Qualifications

• Proven record of managing a multi-discipline team.
• Experience with health and safety regulations.
• Knowledge of Facilities Management procedures.

Responsibilities

• Manage and supervise a Facilities Management team.
• Conduct health and safety checks and manage logistics.
• Provide admin support to the Site Manager.

Skills

Team Management

Health and Safety Compliance

Problem Solving

Positive Attitude

Driving Experience

Job description

Supervisor - Facilities Management | Full time | 35 hours

Full Time Salary: £28,332 to £30,419

Hours: 35 hours per week | Location: Granton - Edinburgh | Fully On-Site

National Museums Scotland is one of the leading museum groups in Europe with one of the largest and most diverse collections in the world.

As an organisation our values are Creative, Inclusive, Collaborative and Forward-thinking.

We are looking for enthusiastic, passionate, honest, service-driven individuals to join our Facilities team.

Benefits of joining us as our Supervisor - Facilities Management will include:

• Annually alongside your salary of £28,332, National Museums Scotland contributes 28.97% of this towards you being a member of the Civil Service Pension Scheme
• A generous annual leave of 28.5 days - rising to 33.5 after 5 years, plus an additional 8 paid days public holidays. Cycle to Work scheme
• Free access to national (and international) museums and exhibitions
• Exclusive discounts on both local and national High Street and online retailers
• A range of wellbeing benefits including Employee Assistance Programme 24/7
• Flexible working options such as,, paid special leave, career breaks and unpaid leave
• Access to all the above and more from day one of employment.
  
  

To see more of our benefits please visit out dedicated benefits page on our careers portal.

About the Supervisor - Facilities Management role:

To support the National Museums Collection Centre Site Manager by managing and supervising a team of Facilities Management personnel, to provide a high standard of service in ensuring a safe and secure environment for staff, visitors, and collections throughout the National Museums Scotland estate.

As a Supervisor - Facilities Management at National Museums Scotland you will:

• To manage a Facilities Management team and allocate day to day assignments, to provide a high standard of service in relation to logistics, cleaning, access and security related matters
• To manage and allocate personnel to complete health and safety checks, reception duties, contractor activity, monitoring of plant and equipment, site cleaning
• To be fully conversant with regulations, instructions, and security procedures for the checking of staff, contractors and visitors at the Reception Desk, and undertake these duties when necessary
• To complete reports on incidents/situations and, where appropriate, make recommendations for change
• Provide admin support to the Site Manager - NMCC
• To monitor and maintain cleaning, support, security and safety procedures and, where appropriate, assist in the preparation of new procedures to deal with changing circumstances
• To provide induction training to new staff and provide refresher/update training to existing staff on new procedures or requirements
• To be committed to good health and safety and access practice and ensure familiarity with National Museums Scotland health and safety and access policies, procedures and guidelines
• Respond at all times in a courteous, respectful, and professional manner when dealing with staff, contractors & third parties and members of the public
• Manage and maintain electronic records of access permissions resulting in the production of swipe card alterations & deletions as well as access permissions.
• Escorting contractors & third parties
  
  

Skills and experience we’re looking for in our Supervisor - Facilities Management:

• Assists the Site Manager with the development of Facilities Management procedures and instructions
• Allocation of personnel to routine duties, incidents/situations, and requests for assistance, taking into account the capabilities and potential of individual team members
• Decisions and problem solving on staff management issues within the immediately managed team
• Know-how to resolve incidents to a satisfactory outcome, including judgements and decisions regarding when to seek assistance and advice from colleagues.
• A proven record of managing a multi-discipline team.
• Driving experience of a 3.5 vehicle
• Positive and can-do attitude
  
  

Hiring the right person for the right job is everything to us. We want to encourage you to apply if you think this is the role for you.

Please be sure to view our recruitment pack for this role (available on our careers website: careers.nms.ac.uk) for full details of the position that may help with your application.

The closing date for this role is 18/08/2025. The Selection Event is likely to take place 27/08/2025.