Subject Administrator

Nottingham Trent University; East Midlands; Hybrid; GBP 28,000 - 30,000; Full time

Benefits offered by this job

Hybrid working

28–30 days annual leave

Salary Sacrifice Retirement Savings

Health and wellbeing services

Job summary

Nottingham Trent University invites applications for Subject Administrator x2 roles within the Nottingham School of Art & Design. The posts cover full-time and part-time hours, with hybrid working patterns and a pro rata salary of £28,063–£30,185 per annum.

You will support student journeys, manage records, and coordinate examination boards to ensure smooth course administration. We seek highly organised individuals with excellent communication skills who can thrive in a fast-paced

Qualifications

• Experience of working in a busy administrative setting is essential.
• Experience within higher education would be advantageous.
• Excellent organisational and communication skills; ability to manage competing priorities.

Responsibilities

• Support a portfolio of courses and students across the School of Art & Design.
• Induct students and maintain student records.
• Coordinate Boards of Examiners and contribute to quality assurance activities.
• Resolve queries and ensure a high-quality customer experience for staff and students.

Skills

Organised

Proactive

Communication skills

Customer service

Prioritisation

Job description

Build a Rewarding Career.

Doing things differently.

Subject Administrator x2 positions

Salary £28,063 - £30,185 per annum (pro rata)

Position 1- Full time (37 hours per week)/ Permanent

Position 2- Part time (29.6 hours per week)/ Permanent

About the Role

We are seeking highly organised and proactive Subject Administrators to join the administration team within the Nottingham School of Art & Design, based at our City Campus.

As a key member of the School's professional services team, you will play an important role in supporting the student journey and ensuring the smooth delivery of course administration. Working closely with academic colleagues, students and a wide range of internal and external stakeholders, you will provide high-quality administrative support across a portfolio of courses.

You’ll be involved in a variety of activities including student induction, maintaining student records, coordinating Boards of Examiners and contributing to quality assurance activities. You’ll also act as a trusted point of contact for students and staff, helping to resolve queries and ensuring an excellent customer experience.

We're looking for someone who thrives in a fast-paced environment, has excellent organisational and communication skills, and can confidently manage competing priorities. Experience of working in a busy administrative setting is essential, and experience within higher education would be advantageous.

Interview Date: Friday 2nd October 2026

About Us

Nottingham School of Art & Design is one of the world’s leading art and design schools; we have been influencing, inspiring and innovating for over 175 years. Constantly pushing the boundaries of what’s possible, we’re a diverse community of artists, designers, and creatives at the heart of one of the UK’s most innovative cities.

Catalysts of change and new thinking, we nurture the best creative and digital talent. We give our students the freedom to take risks and express their creativity and individuality. We carry out bold, original and daring research. We believe in the power of connectivity, collaborating with creative minds around the globe and working with the creative sector to develop highly employable graduates. We bring different disciplines together to inspire our students to think beyond their passion and make a bigger impact, from sustainability to enterprise and social justice.

For any informal queries about the role, please contact Joanne Calvert, School Administration Manager, at [e-mail]

Join Us

• Hybrid working - We support flexible ways of working through a combination of campus-based and home working where applicable. For full-time roles, this includes a minimum of 60% on-campus commitment. We trust colleagues to work with their teams to shape working patterns that enable them to deliver the best possible outcomes for their stakeholders.
• Flexibility - We welcome and support a range of working patterns and approaches, helping colleagues balance their work and personal commitments while meeting the needs of the role.
• 28 - 30 days annual leave, plus statutory bank holidays and 5 university closure days pro rata.
• Salary Sacrifice Retirement Savings Plan with life assurance and income protection. Available to colleagues who choose to opt out of the contractual pension scheme. Minimum colleague contributions of 0% matched with minimum NTU contributions of 8%.
• Range of health and wellbeing services, including a Health Cash Plan, voluntary benefits, discounts, and savings for all colleagues.
• Access to a wealth of formal and informal professional development opportunities to develop your skills and advance your career.
• We are committed to advancing Equality, Diversity and Inclusion across all areas of our work. We actively promote a culture of respect and belonging and we welcome applications from people of all backgrounds. For more information please click here - Equality, Diversity and Inclusion | Nottingham Trent University
• And a whole lot more…Find out more about the range of benefits we offer.

Safe and Inclusive

At NTU, we continue to build an inclusive culture that encourages, supports and celebrates the diverse voices and experiences of our students and colleagues. By championing positive wellbeing, we promote an environment where all can thrive and reach their full potential. We welcome the unique contributions that you can bring and we encourage people from underrepresented communities and backgrounds to apply to join our team.

Please note that unfortunately, this role has been assessed as ineligible for sponsorship under the UK Visas & Immigration points-based immigration system however, we recommend that you assess your eligibility before applying for this position. For more information visit the Government Skilled Worker visa support page. However, applications are welcome from candidates who do not currently have the right to work in the UK, but who would be eligible to obtain a valid visa via another route. Please consult the Home Office website for further information.

Please note that this role is covered by the Rehabilitation of Offenders Act (1974) and successful applicants will be asked to declare any unspent criminal convictions.