Sub-Departmental Administration Officer

Corehr; Oxford; Hybrid; GBP 25,000 - 35,000; Full time

Job summary

The Department of Physics at a leading university is seeking a Sub-Department Administration Officer to provide administrative support within the Condensed Matter Physics Sub-Department. This full-time, permanent role involves interaction with academics, students, and visitors, requiring strong communication skills and proficiency in Microsoft Office. The position offers a contributory pension scheme, generous annual leave, and various family-friendly benefits.

Benefits

Contributory pension scheme

38 days annual leave

Childcare services

Family leave schemes

Discounted travel options and travel loans

Membership to social and sports clubs

Qualifications

• Experience in administration or as a PA.
• Excellent oral and written communication skills.
• Ability to multitask and a proactive attitude.

Responsibilities

• Support Condensed Matter Physics and assist the Head of the Sub-Department.
• Provide efficient administrative services and interact with various stakeholders.

Skills

Communication

Multitasking

Proactive attitude

Proficiency in Microsoft Office

Job description

Condensed Matter Physics, Department of Physics, Clarendon Laboratory Building, Parks Road, Oxford, OX1 3PU

Job Title: Sub-Department Administration Officer

The Department of Physics is seeking to appoint a Sub-Department Administration Officer within the Sub-Department of Condensed Matter Physics.

Position Details:

• Full-time and permanent role.
• On-site work required; option for one day per week remote work.

Role Overview:

The postholder will support Condensed Matter Physics and assist the Head of the Sub-Department by providing efficient administrative services. The role involves interaction with academics, research staff, students, senior leaders, and visitors from other departments or institutions.

Candidate Requirements:

• Experience in administration or as a PA.
• Excellent communication skills, both oral and written.
• Ability to multitask and a proactive attitude.
• Proficiency in Microsoft Office and openness to new technology.

Application Details:

Applications must be received by 12:00 midday on Monday, 9th June 2025. Interviews will be held on 19th and 20th June 2025. Applicants should upload a CV, a supporting statement, and contact details for two referees via the online application portal.

What We Offer:

• Contributory pension scheme
• 38 days annual leave
• Childcare services
• Family leave schemes
• Discounted travel options and travel loans
• Membership to social and sports clubs