Studio Sample Coordinator

COS; City Of London; On-site; GBP 25,000 - 35,000; Full time

Job summary

A leading fashion brand in London seeks a Sample Coordinator to manage product samples for the photo studio team. Responsibilities include overseeing sample intake, managing logistics, and ensuring accuracy for shoots. Ideal candidates will have experience in sample coordination and proficiency in Microsoft Excel. This full-time role offers various employee benefits including discounts, annual health checks, and development opportunities.

Benefits

25% staff discount

Up to 25 days holiday

Pension scheme

Discounted gym membership

Private health & dental care

Qualifications

• Experience coordinating samples within buying, production, studio or stockroom environments.
• Strong organisational and time management skills.
• Proactive, self-motivated, and collaborative mindset.

Responsibilities

• Oversee sample intake and maintain an accurate, well-organised sample library.
• Manage daily post and courier logistics for incoming and outgoing samples.
• Conduct audits to ensure sample accuracy and readiness for shoots.

Skills

Coordinating samples

Proficiency in Microsoft Office

Organisational skills

Communication skills

Understanding of brand aesthetics

Job description

As the Sample Coordinator for the photo studio team, you will manage the flow and accuracy of product samples to support seamless studio operations. This role is well-suited to individuals with a background in buying or production, particularly those with experience in sample management.

What you will do:

• Oversee sample intake and maintain an accurate, well-organised sample library
• Manage daily post and courier logistics for incoming and outgoing samples
• Monitor sample inventory and adjust based on stock levels and seasonal availability
• Conduct audits to ensure sample accuracy and readiness for shoots
• Track and follow up on missing samples needed for production
• Support the Studio Team and Sample Manager to ensure timely sample arrivals from global offices
• Respond quickly to urgent on-set sample requests
• Collaborate with PR and Fashion teams to optimise sample sharing
• Maintain a clean and efficient sample storage area
• Prepare samples for shoots, ensuring stylists have everything they need
• Provide regular reports on sample deliveries (weekly, monthly, annually)
• Offer ad hoc administrative support to studio projects as needed

Qualifications

Alignment to our company values is the most important characteristic we look for in all new joiners. Our values are the behaviours that we appreciate above all else. We are open-minded and curious, we dare to be different, we believe in constant improvement and we empower and trust you to take ownership.

What you need to succeed:

• Experience coordinating samples within buying, production, studio or stockroom environments
• Proficiency in Microsoft Office, especially Excel
• Strong organisational and time management skills
• Proactive, self-motivated, and collaborative mindset
• Excellent communication skills
• A strong understanding of COS brand aesthetics

Please note this position is offered on a local contract, therefore you should have the legal right to work in the UK before applying.

Additional Information

This is a full-time, permanent role based onsite at our COS Photo Studio in North London.

Benefits

We offer all our employees attractive benefits with extensive development opportunities around the globe. All our employees receive a 25% staff discount usable on all our H&M Group brands in stores and online. In addition to our staff discount, all our employees are included in our H&M Incentive Program – HIP.

• Up to 25 days holiday
• Annual health checks
• Pension scheme
• Discounts on various activities and financial/lifestyle products via our benefits hub
• Cycle to work scheme
• Discounted gym membership
• Employee assistance via retail trust
• Private health & dental care

Inclusion & Diversity

COS offers a wardrobe of ready-to-wear and accessories rooted in exceptional quality and lasting design. The creative soul of the brand is fuelled by a deep connection to modern culture, dynamic global cities and compelling fashion movements.