Studio Resource Coordinator

Financial Times; City Of London; On-site; GBP 30,000 - 45,000; Full time

Job summary

A global news organization is seeking a highly organized Studio Resource Coordinator to manage internal production operations. This role involves coordinating creative teams, tracking projects, and ensuring efficient workflow. Ideal candidates will have experience in production coordination and a strong understanding of project management tools. The position offers competitive benefits and a supportive work environment.

Benefits

Generous annual leave

Medical cover

Inclusive parental leave packages

Subsidised gym memberships

Qualifications

• Experience in production coordination, resource management, or operations support.
• Knowledge of video and digital workflows.
• Familiarity with raising POs and working with remote Accounts teams.

Responsibilities

• Handle day-to-day coordination of production schedules and resources.
• Create and coordinate Statements of Work and monitor project updates.
• Act as central contact point for the production team.

Skills

Production coordination

Resource management

Project management tools

Strong organizational skills

Communication skills

Problem-solving

Tools

Monday.com

Job description

The Financial Times is one of the world’s leading news organisations, globally recognised for its authority, integrity and accuracy, with a mission to deliver quality information and services worldwide.

At the FT, curiosity thrives and ambitious thinking is rewarded. Here, you’re given the chance to reach millions, create work that matters and deliver impartial journalism in a polarised world.

In our warm, collaborative culture, you’ll connect with a diverse community of experts who support your growth, career aspirations and wellbeing.

Your future at the FT will be filled with opportunities that challenge and inspire you. With no fixed path, you’ll discover new skills and forge a career that can take you anywhere.

Build a newsworthy career at the FT.

Our Commitment to Diversity, Equity and Inclusion

We believe in the power of unique perspectives and want all voices in our organisation to be heard, respected and valued. A supportive workplace is one where employees feel they can be themselves and operate to their full potential. We are committed to removing barriers for everyone, with a focus on addressing those faced by underrepresented groups.

The Role

We are looking for a highly organised and proactive Studio Resource Coordinator to handle the internal production operations of our studio. This pivotal role sits at the intersection of creative, production, project management, and operations - ensuring seamless coordination and consistency in the delivery of high-quality content, on time and on budget.

You will handle the internal resourcing of a 10+ person creative team, support day-to-day requirements, and ensure smooth workflow across all projects. The role requires a strong sense of ownership, initiative, and the ability to optimise operations.

Key Responsibilities

Production Coordination

• Handle day-to-day coordination of production schedules, timelines, and resources.
• Create and coordinate Statements of Work, PO’s, and monitor Slack channels.
• Support and track updates across project management platforms (e.g. Monday.com).
• Own and close projects on Monday.com, ensuring all documentation is correct.
• Book travel and accommodation where required.
• Set up project folders, budgets, and freelance system logins.
• Track and maintain the freelancer bench.
• Circulate weekly production email on shoots, holidays, etc.
• Assist with location research, permits, and production logistics.

Account & Process Management

• Track and report on production pipeline, Statements of Work, and team workload.
• Maintain and improve production processes and documentation.
• Handle onboarding of new suppliers into FT payment systems (IR35 compliance, etc.).
• Handle PO creation via Coupa and liaise with Accounts.
• Draft freelancer term sheets and provide admin support to Producers.
• Track internal projects and liaise with Finance on cost allocation.
• Support implementation of new tools and systems.

Resource Management

• Handle internal resourcing of the production team by tracking availability and allocating support.

Communications

• Act as central contact point for the production team.
• Liaise with freelance talent and vendors for onboarding and account management.

Required Skills and Experience

• Experience in production coordination, resource management, or operations support (media, publishing, creative agency, or similar).
• Knowledge of video and digital workflows.
• Strong working understanding of project management tools (e.g. Monday.com).
• Excellent organisational skills and attention to detail.
• Familiarity with raising PO’s and working with remote Accounts teams.
• Ability to work in a timely manner in line with individual and team priorities.
• Clear written and verbal communication.
• Proactive, problem-solving perspective.
• Comfortable working both independently and collaboratively.
• Experience in an international or matrixed organisation.
• Experience with a content management system.

What’s in it for You?

Our benefits vary by location but we are committed to providing best-in-class perks across all our offices. These include generous annual leave, medical cover, inclusive parental leave packages, subsidised gym memberships and opportunities to give back to the community.

Accessibility

We are a disability confident employer and Valuable 500 signatory.

Please let us know if you require any reasonable adjustments/personalisation as part of the application process or to enable you to attend an interview.

Equal Opportunities

The Financial Times is an equal opportunities employer and welcomes applications from all qualified candidates.