Studio Operations Coordinator, art-K Croxley Green

art-K Limited; Rickmansworth; On-site; GBP 18,000 - 19,000; Part time

Benefits offered by this job

Mental health support

Enhanced family leave pay

Additional annual leave

Death in service insurance

Overtime opportunities after 1 year

Job summary

art-K is the UK's largest private art education service, delivering fun, skill-based classes to over 8,500 children each week. Our Croxley Green branch seeks a part-time Studio Operations Coordinator to maintain an organised studio environment and support the teaching team.

The role covers stock management, resource preparation, and administration to ensure smooth daily operations, enabling teachers to focus on delivering inspiring lessons and supporting students' artistic development.

Qualifications

• Experience in administration, operations or stock management.
• Excellent organisational skills with attention to detail.
• Confident communication with customers and colleagues.
• Proactive, with initiative to improve systems.
• Ability to prioritise multiple tasks while maintaining standards.

Responsibilities

• Create and maintain organised systems for student artwork, teaching resources and studio storage.
• Monitor stock levels, order materials within budget and prepare teaching resources, project templates and promotional materials.
• Maintain an inspiring studio environment through displays, seasonal decorations and high standards of organisation.
• Carry out routine compliance checks, coordinate basic maintenance and liaise with external contractors.
• Support the Branch Manager with day-to-day administration and maintain studio records and booking systems.

Skills

Organisational skills

Administration experience

Stock management

Customer communication

Proactive mindset

Multitasking

Computer skills

Tools

Booking systems

Job description

art-K is the UK's largest private art education service, delivering fun, skill-based classes to over 8,500 children each week. Our programme helps develop artistic skills, build confidence, and support mental well-being through inspiring projects taught by passionate educators.

At our Croxley Green branch, the Studio Operations Coordinator is responsible for creating and maintaining an organised, welcoming and inspiring studio environment for both students and the teaching team. The role ensures the studio runs smoothly behind the scenes by managing stock, preparing teaching resources, maintaining operational systems and supporting the Branch Manager with day-to-day studio operations. This enables our teachers to focus on delivering exceptional lessons and supporting students' long-term artistic development.

Working Hours & Schedule

Term Time: This is a part-time role of 15–20 hours per week, with the exact schedule agreed during the recruitment process based on the needs of the studio.

School Holidays (14 weeks/year): The same number of hours will be worked Monday to Friday, between 9am–5pm, with the exact daily schedule varying according to the needs of the studio.

Salary Starting Rate: £13.22 per hour

Post-Probation Rate: Increases to £13.70 per hour upon successful completion of your probation period.

Start of the Role: End of August 2026; flexible for the right candidate.

Location: art-K Croxley Green, 160-162 Watford Rd, Croxley Green, Rickmansworth WD3 3BZ

Job Responsibilities

Studio Operations

• Create and maintain organised systems for student artwork, teaching resources and studio storage.
• Monitor stock levels, order materials within budget and prepare teaching resources, project templates and promotional materials.
• Maintain an inspiring studio environment through attractive displays, seasonal decorations and high standards of organisation.
• Carry out routine compliance checks, coordinate basic maintenance and liaise with external contractors where required.

Administration & Customer Support

• Support the Branch Manager with day-to-day administration and maintain accurate studio records and booking systems.
• Respond professionally to customer enquiries by email, phone and in person, helping to deliver an excellent customer experience.
• Support the teaching team by ensuring classrooms, resources and materials are fully prepared for lessons.
• Follow safeguarding, GDPR and Health & Safety procedures at all times.

The Ideal Candidate

• Has excellent organisational skills with strong attention to detail.
• Has experience in administration, operations, stock management or a similar role.
• Communicates confidently and professionally with customers and colleagues.
• Works proactively, takes initiative and enjoys improving systems and processes.
• Can prioritise multiple tasks while maintaining high standards.
• Is confident using computers for emails, administration and booking systems.

Benefits

• 24/7 access to mental health support with BUPA.
• Enhanced Maternity & Paternity pay (following 1 year continuous service).
• Scheme to earn more days of annual leave, linked to length of service (starting after 1 year).
• 3x Salary Death in Service insurance, one-time payment paid to a designated individual.
• After 1 year service, 2 hrs paid overtime per term for Additional Training Opportunities.

art-K's Feedback Culture for Successful Applicants

At art-K, we place great value on continuous growth and development through constructive feedback given within the team. Once you become part of the team, you'll receive regular constructive feedback designed to help you build confidence, strengthen your skills, and thrive in your role. You will also have the opportunity to share your feedback and help the team develop as well. We ask all team members to embrace a growth mindset, welcoming feedback as an opportunity to learn and also offering feedback to others. By doing so, we ensure everyone is equipped to achieve their potential and uphold the high standards that make our studios such inspiring places to work and learn.

The Organisation is fully committed to safeguarding and promoting the welfare of children and vulnerable adults and expects all staff, volunteers, and those contracted to work on our behalf to share this commitment. This commitment is underpinned by a rigorous and robust safer recruitment process. All appointments are subject to satisfactory completion of all pre-appointment checks.