Studio Manager

WT Architecture Ltd; City of Edinburgh; On-site; GBP 28,000 - 32,000; Part time

Job summary

A well-established architectural practice is seeking a personable and organized Studio Manager to support the management team. This part-time role involves varied responsibilities including financial oversight, administrative tasks, and client relationship management. Ideal candidates will possess strong communication skills and a desire to engage with the design industry.

Qualifications

• Experience with administrative support, financial monitoring, and client relations.
• Excellent communication and interpersonal skills essential.
• Strong IT skills, particularly with spreadsheets.

Responsibilities

• Administrative oversight of practice procedures and policies.
• Financial support including cashflow monitoring and invoicing.
• HR support including payroll, recruitment, and staff orientation.

Skills

Communication

Organizational Skills

IT Literacy

Tools

Apple Systems

Adobe Creative Suite

Job description

WT Architecture is a busy practice based just outside of Edinburgh in South Queensferry, with a studio on the old harbour overlooking the Forth Bridge. Our studio is a welcoming work environment, where collegial support and staff wellbeing are highly valued. We are looking for a personable and organised Studio Manager to join our team, Monday - Thursday, 9am- 5.30pm. This role is expected to be part-time, between 3 to 4 days per week (by discussion) and will be varied and challenging.

Core responsibilities will include:

• Assisting the management team in providing administrative oversight of practice procedures, policies, subscriptions and quality assurance. This includes project databases, printing and postage.
• Financial support to Director including monitoring cashflow documents, invoices and supplier payments whilst liaising with bookkeeper and accountant on tax and accounting.
• Support for practice promotion including awards submissions, website updates, press releases and public procurement adverts.
• Providing support on social media content including updating the social media strategy for Instagram
• HR support to Director including annual leave, payroll and pensions, recruitment and new staff orientation.
• “Front of House” handling of incoming communications and enquiries.
• Client/customer relationship management.
• Looking after the Studio premises including organisation, maintenance, utilities, supplies and insurances.
• Digital and physical filing management.
• Diary coordination and events organising.
• Coordination of external consultant input, appointments and payment.

We are looking for someone who has good experience with the range of tasks listed above, and ideally with a background within architecture, engineering or a similar art and design industry.

We don’t expect candidates to have architectural qualifications, but we are looking for someone who will share our passion for exceptional design and a willingness to learn more about the professional services we provide. Experience within communications or marketing is also desirable, but not necessarily required.

Candidates should have excellent communication and interpersonal skills, and be able to work collaboratively as well as under their own initiative. Excellent IT literacy is essential, ideally using Apple systems. The successful candidate must be competent in the use of spreadsheets for financial planning and record keeping. Some knowledge of Adobe Creative Suite software would also be an advantage.

Salary range between £28,000 and £32,000 reflecting experience and skill set.

Permanent

Part -Time

Advert posted

28 July 2025

Practice

The Royal Incorporation of Architects in Scotland, 15 Rutland Square, Edinburgh EH1 2BE
t: [phone] e: [e-mail]

RIAS Offices are open from 10am until 5pm, Monday to Friday.