Studio Coordinator & PA - Digital Marketing Business

Bain and Gray; Greater London; On-site; GBP 60,000 - 80,000; Full time

Job summary

An exciting opportunity awaits at a vibrant digital marketing firm for a studio coordinator and PA. This newly created role offers the chance to shape your responsibilities while supporting a growing team. You'll manage front of house tasks, general administration, and assist with onboarding new staff. If you're detail-oriented, team-driven, and tech-savvy, this position is perfect for you. Join a fun and sociable environment where collaboration and progression are at the forefront. Don't miss the chance to make a significant impact in a dynamic setting!

Qualifications

• Proactive attitude and ability to manage various tasks effectively.
• Strong organizational skills for office management and administration.

Responsibilities

• Manage front of house duties including guest management and scheduling.
• Handle general admin tasks like invoicing and liaising with bookkeepers.
• Support the co-founder with PA duties including calendar management.

Skills

Detail oriented

Team oriented

Hands-on approach

IT & Tech savvy

Job description

If you haven’t heard from us within 48 hours of submitting your CV then unfortunately your application hasn’t been successful this time. Do keep an eye on our website for new roles that are being added every day.

Job Description

A fabulous opportunity has arisen to join a specialist digital marketing business as a studio coordinator and PA. The team are incredibly fun, sociable and are very values led. They work closely together and genuinely believe in progression and in collaborating to achieve the best possible results. This role is newly created as the co-founder and team need someone to free their time up so they can focus on growing the business. This means, the incoming person will really be able to make the role their own.

We are looking for someone with a proactive attitude that can ride the wave of a growing small difference.

Each day will look different but a broad outline of duties includes:

• Front of House - Managing incoming guests, screening phone calls, ensuring office space is tidy, scheduling meeting rooms, looking after company inboxes.
• General admin - invoicing, managing bank accounts, making payments, liaising with bookkeepers.
• People & Culture – Onboarding new staff including organizing equipment, organizing welcome gifts box, organizing gift boxes for new clients, managing new employee data.
• Office management - Look after IT and equipment, manage repairs, manage office suppliers, merchandise, business cards and managing the relationship with the office supplier.
• PA – Inbox and calendar management for the co-founder, helping with projects, booking travel & researching.
• Events and social media – Planning client and staff events, working closely with the marketing team.

Candidate requirements:

• Detail oriented
• Naturally driven to succeed and team oriented
• Hands-on approach
• IT & Tech savvy

Apply now to avoid disappointment!

Bain and Gray is an equal opportunities employer. We continually strive to improve our processes around our diversity, equity and inclusion strategy. Bain and Gray specialise in PA and administration recruitment across London. Typical roles include Receptionists, Team Assistants, Office Managers, PAs and EAs across all industry sectors.

We are a boutique agency and therefore, are unable to respond individually to the high volume of applications. If you are already registered with Bain and Gray, please do not hesitate to contact your consultant directly.