Studio Coordinator - Calling all Graduates

KMK Recruitment Limited; Greater London; On-site; GBP 25,000 - 35,000; Full time

Job summary

An award-winning architectural practice is looking for a confident and personable Graduate to join as a Studio Coordinator. This role involves office management, including assisting with cleaning, overseeing supplies, and general administration. You will also be responsible for coordinating social events and providing PA support to directors. The ideal candidate will thrive in a supportive team environment, aiming to contribute positively to workplace culture. A graduate degree is preferred for this in-office position.

Benefits

Great benefits

Positive work environment

Qualifications

• Excellent communication and interpersonal skills.
• Ability to manage multiple tasks and deadlines.
• Strong organizational skills.

Responsibilities

• Assist with office management and maintenance.
• Answer and screen telephone calls.
• Organize and manage meeting rooms.
• Coordinate social events and trips.
• Support directors with diary management.

Skills

Office Management

Communication skills

Organizational skills

Team collaboration

Education

Graduate degree

Job description

An award winning Architectural Practice is seeking a confident and personable Graduate to join them as a Studio Coordinator. Working with a super social and close-knit team, you will be based 5 days in office, and they are looking for someone who enjoys being the “go to”, offering support across the office.

Daily duties to include:

Office Management

• Assist with cleaning contracts and oversee the daily office cleaning
• Premises management, environment and maintenance assistance
• Monitoring and ordering all office supplies including stationery
• Organise and maintain all refuse services, recycling and shredding
• Monitoring and maintaining general tidiness within the office
• Manage, maintain and re-supply office copiers, printers and other electrical equipment
• Working with our external IT company to sort software and computer related issues as well as keeping a log of all IT equipment, i.e., laptops, work mobiles, PC numbers
• Assist with the management of cleaning and maintenance arrangements

Reception

• Answer/screen telephone calls and take accurate messages
• Meet and greet visitors/clients
• Book and manage meeting rooms, including organising catering
• Coordinate and book couriers and taxi’s

General Admin Duties:

• Binding documents for presentations
• Manage project numbers and contacts database
• Monitor info mailbox daily and action emails
• Document Control overspill and team support from time to time
• General admin support such as minute taking, typing and formatting letters and documents in InDesign
• Research and organise company travel arrangements and hotels

Socials and Events

• Staff social events and trips
• Communicate with external marketing team to organise all external award ceremonies and events
• Organising monthly office drinks either in house or at a local venue.

Other

• Organising and arranging client (Christmas) gifting- usually to around 100-150 corporate gifts
• Monitor careers inbox, flag and reply to emails
• Additional tasks may involve business development research, internal communications, and arranging company travel
• Social media support, including managing the Instagram and LinkedIn
• PA duties to the directors, including diary management and booking of venues for lunches etc.

Offering great benefits and a positive work environment, get in touch for immediate consideration!