Studio Coordinator

Gensler; Birmingham; On-site; GBP 25,000 - 35,000; Full time

Job summary

A leading design firm in Birmingham seeks an experienced Studio Coordinator. The role involves managing daily studio operations, supporting onboarding, and coordinating communications with senior staff. Ideal candidates should have a background in the Architecture & Design industry and strong multitasking abilities. The position is on-site, offering a collaborative environment with opportunities for professional development.

Benefits

Medical and dental insurance

Pension plan

Bonus opportunities

Professional development reimbursement

Qualifications

• Minimum of 2 years of experience in a similar role in the Architecture & Design Industry.
• Experience in travel management is preferred.
• High standards of accountability and professionalism required.

Responsibilities

• Manage day-to-day operations of the studio.
• Coordinate diaries for senior staff, ensuring high-level client communication.
• Support onboarding of new hires and promote events.

Skills

Multitasking ability

Attention to detail

Organizational skills

Strong communication skills

Customer service

Education

Bachelor's degree (preferred)

Tools

Photoshop

Bluebeam

InDesign

Workday

Salesforce

Job description

We are seeking an experienced Studio Coordinator to join our Birmingham office support team. In this role, you will be integral to the experience of both our employees and our clients, taking responsibility not only for the teams you support but also for the space that we work in.

You will thrive in a fast-paced environment where the key to success is proactivity and communication. You’ll be able to quickly acclimatise to our culture, adapt to our various leaders and navigate your way around our various resources and knowledge networks. The ability to juggle multiple short and long term deadlines is a must, as is continual prioritisation. You will be a natural relationship-builder, able to communicate with colleagues at all levels.

Please note, this role is not remote. We look forward to working with our new Studio Coordinator in our incredible Birmingham office.

What You Will Do

• Partner with the Managing Director and Studio Leaders to plan and act on business priorities, studio initiatives and longer term projects
• Day-to-day running of the studio, including staff whereabouts, arranging studio meetings, staffing, timesheets, time off requests etc.
• Promote events happening within the office and facilitate participation
• Support the onboarding of new hires into the studio
• Diary co-ordination for Principals and other Senior members of staff, involving high level client communication
• Make complex international travel arrangements for all studio members
• Complete expenses for Studio Leaders/Principals
• Update presentations using InDesign
• Assemble and distribution of project-related correspondence
• Responsible for maintaining a pristine studio including regular walkthroughs and updates of display areas
  

Your Qualifications

• Ability to multitask in a fast-paced environment with a strong sense of urgency and professionalism
• Minimum of 2 years + experience within the Architecture & Design Industry in a similar role
• Excellent attention to detail, superior organisational and time management skills
• Experience in travel management
• Proficient or Expert in Photoshop/Bluebeam and Indesign
• Knowledge of Workday & Salesforce a bonus
• Strong verbal and written communication skills
• Sensitivity to confidential projects and information
• High standards and quick to take accountability for your team and space
• Ability to understand and promote our culture
• Curiosity to know more about your colleagues’ work and purpose
• Energetic and positive in all that you do
• Flexibility and a willingness to get involved in areas that might be outside your core responsibilities
• Experience in interacting with all levels of staff
• Ability to anticipate needs and operate proactively
• Flexibility to work occasional overtime
• A sense of pride in delivering warm, first-class customer service
• Bachelors’ degree preferred

Life at Gensler

We encourage every person at Gensler to lead a healthy and balanced life. Our comprehensive benefits include medical and dental insurance, season ticket loans, pension, and twice annual bonus opportunities.

As part of the firm’s commitment to professional development, Gensler offers reimbursement for certain professional qualifications and associated renewals and exam fees. In addition, we reimburse tuition for certain eligible programmes or classes. We view our professional development programmes as strategic investments in our future.

About Us

At Gensler, the value of our work stems from its positive impact on the human experience. We are a dynamic and collaborative design firm uniting creativity, research, and innovation to solve complex problems for our clients. Our work challenges conventional ideas about architecture and the built environment. We aren’t just designing buildings—we are reimagining cities and places that make a difference in people’s lives.

Founded in 1965, Gensler has built a team of 6,000 professionals who partner with clients in over 100 countries each year. Everything we do is guided by our mission: to create a better world through the power of design.

NOTICE TO APPLICANTS

We are proud to be an Equal Employment Opportunity and Affirmative Action employer of choice. All aspects of employment decisions will be based on merit, performance, and business needs. We do not discriminate on the basis of any status protected under federal, state, or local law.

Individuals with disabilities and protected veterans are encouraged to apply. We also consider qualified applicants with criminal histories consistent with applicable federal, state and local law.

Gensler endeavors to make gensler.com/careers accessible to all applicants. If you need assistance or an accommodation due to a disability, you may contact us .

Regarding Gensler’s approach to recruiting new talent, we will never ask an applicant for sensitive or personal financial information during the recruitment process. We advise all applicants seeking employment with Gensler to review available information on recruitment fraud . Anyone who suspects that they have been contacted by someone falsely representing Gensler should email [e-mail] .