Studio Assistant/PA

Bespoke Careers; London; On-site; GBP 20,000 - 30,000; Part time

Job summary

A prominent architecture firm in London is seeking a motivated studio assistant/PA for part-time work. This role involves managing directors' diaries, providing administrative support, and organizing events. Ideal for someone looking to thrive in a creative environment, prior experience in a studio setting is preferred. Excellent communication skills and proficiency in MS Office and Adobe CS are essential.

Responsibilities

• Manage directors’ diaries and arrange meetings.
• Book travel, accommodation, and couriers.
• Provide administrative support to the studio.
• Organise social events and trips.
• Manage meeting rooms and ensure they're presentable.
• Order stationery and food supplies for the office.
• Update the contacts database.
• Manage the general company email inbox.
• Coordinate meetings with potential and existing clients.

Skills

Previous experience in a studio support or coordination role

Experience within architecture or design studio desirable

Proficient in MS Office and Adobe CS

Excellent communications skills, both written and verbal

Proven self-starter who is able to work independently

Forward thinker who can plan ahead

Job description

An award-winning architecture firm is seeking a motivated studio assistant/PA to join its central London-based office. You will be responsible for assisting the Practice Manager with administration support to the wider office, PA support to the directors and ad-hoc tasks as necessary.

This is fantastic opportunity for someone looking to work in a creative environment and really make the role their own.

This is a part time role - 8.30am to 3pm, Monday to Friday.

Key Responsibilities

• Manage directors’ diaries and arrange and manage meetings.
• Book travel, accommodation and couriers.
• Provide administrative support to the studio.
• Organise social events and trips.
• Manage all meeting rooms and ensure they're kept presentable.
• Order stationary and food supplies for the office and manage petty cash.
• Book travel for staff and senior management.
• Update the contacts database.
• Manage general company email inbox and action any queries.
• Coordinate meetings with potential and existing clients.
• Arrange taxis/couriers and deal with any mail.

Skills and Experience

• Previous experience in a studio support or coordination role.
• Experience within architecture or design studio desirable.
• Proficient in MS Office and Adobe CS.
• Excellent communications skills, both written and verbal.
• Proven self-starter who is able to work independently and use initiative.
• Forward thinker who can plan ahead and ensure each day runs smoothly.