Student Wellbeing & Engagement Officer

studygroupuk; Sheffield; On-site; GBP 16,000 - 27,000; Full time

Job summary

Study Group is seeking a Welfare & Engagement Officer for the University of Sheffield International College, on-site in Sheffield. You will provide welfare support, case management, safeguarding, and plan welfare activities to enhance student wellbeing.

The role requires a Bachelor’s degree or equivalent, safeguarding training, and experience in customer service and external partnerships. It is a 1-year fixed-term contract with salary up to £26,520 per year.

Qualifications

• Bachelor's degree or equivalent to work independently.
• Safeguarding training or equivalent experience in education.
• Experience organising trips and completing risk assessments.
• Experience creating engaging content and delivering workshops.
• Experience collaborating with external partners for activities.

Responsibilities

• Provide welfare and pastoral support to students and refer to external services as required.
• Maintain welfare case records in the student information system per GDPR.
• Support safeguarding and act as point of contact for staff concerns.
• Develop and monitor Support Plans for students and track engagement.
• Promote NHS health registrations and help students access services.
• Plan and deliver annual welfare events and promotional activities.
• Make check-in calls with students on support or safety plans when needed.
• Assist reception and student-facing duties and cover admin tasks during peaks.

Skills

Safeguarding training

Organising trips

Content creation

Workshop delivery

External partner collaboration

Student voice feedback

Customer service

Education

Bachelor's degree or equivalent experience

Job description

Contract Type: Full-time, Fixed Term (1 Year)

Location: Sheffield, The University of Sheffield International College (On-Site)

Salary: up to £26,520 per annum

The Wellbeing & Engagement Officer's role is to support students face-to-face and online. The post holder will be responsible for the delivery of services and processes consistently providing an excellent student experience: This will require excellent people skills and a good level of administrative ability. The post holder will provide first level support and referral to specialist services as required and establish a programme of activities to help students develop skills and confidence outside the classroom

Welfare & Safeguarding

• Ensure effective case management of all welfare concerns and LDHD (Learning Differences, Health and Disability) students, creating and maintaining accurate records in the student information management system in line with GDPR requirements
• Ensure the safeguarding of students in line with Study Group policy and procedure and acting a point of contact for any member of staff who has a concern about the safety or wellbeing of a student.
• Provide 1:1 welfare and pastoral support to students, referring them for additional support where required from external services
• Support the creation of Support Plans for students and monitor the engagement and effectiveness
• Follow processes to support students that are under the age of 18 to ensure they are safe and assist with daily monitoring of whereabouts, helping to locate those where this is unknown.
• Work closely with the colleagues to identify and support students with additional needs due to health / SEND.
• To proactively promote the importance of student Health Registration, on the NHS system and assist students with registration and to access healthcare services as required.
• To assist with the planning and implementation of an annual schedule of welfare events and promotional activities, including delivery in personal tutor sessions, liaising with external agencies to actively engage students in the promotion of health and wellbeing.
• To make check-in calls with students on support or safety plans as appropriate (in the exceptional cases these are required out of office hours' time in lieu would be given).

General Duties

• Ensuring the smooth running of the reception and other student-facing environments, dealing with general student queries - face to face - on the VLE, by email and phone, gathering of information from other functional areas, targeting problem areas which lead to poor service, regular communication and review of the service with the wider team
• Working as part of a team to organise and manage registration, arrivals, induction, enrichment activities and events, and providing support and guidance to team members carrying out the activities
• Working as part of a team to ensure professional and timely information and reporting is released to external stakeholders including: parents, sponsors, guardians, agents, Study Group colleagues in the UK and overseas, partner university
• Effective relationship management with stakeholders including: key University departments such as Student Support and Admissions
• Engagement with Study Group marketing and agent visits, including presentations and contribution to marketing materials
• Providing resources and support for other teams, as required
• To provide general administration support for the centre as required and cover administration duties for other members of staff when absent and during peak periods
• To carry out any duties, as reasonably required by the Senior Leadership Team

ABOUT YOU

• Bachelor's degree or equivalent experience to demonstrate ability to work and think independently
• Safeguarding training (or equivalent experience) Supporting students in an educational context
• Experience of organising trips and visits including completing necessary risk assessments
• Experience of creating engaging content and delivering workshops or similar
• Experience of working collaboratively with external partners to facilitate activities and engagement
• Experience of facilitating the 'student voice' including demonstrating the use of effective feedback mechanisms
• Working in a regulated environment
• Working in customer service

ABOUT US

Study Group is a leading international education provider that is dedicated and passionate about helping students around the world, creating a brighter future and reaching their full potential. We are a trusted international educator to students and more than 50 university partners globally. We deliver high-quality international education solutions that drive success for our partners and students. We are able to provide students with the resources and guidance they need to succeed. Our global network of offices and university partnerships ensure that students receive the best educational services available.

ORGANISATION COMPLIANCE

For successful applicants the following checks will be conducted- Criminal Background Check (country specific), x2 References, ID and Right to Work checks as well as Education Verification.

We are proud to be an equal-opportunity employer and we strive to create a diverse and inclusive workplace.

We are committed to providing equal opportunities for all individuals, regardless of race, gender, religion, nationality, or any other factor.

We believe that the best person for the job should be selected based on skills and experience alone.

Your information will be kept confidential and stored securely.

Please see our Privacy Policy.

We adopt a rolling recruitment process meaning that we review applications as they are submitted.