Student Recruitment Coordinator

Francis Crick Institute Ltd; Greater London; On-site; GBP 30,000 - 37,000; Full time

Benefits offered by this job

Generous paid leave 28 days + holidays

Pension scheme with employer contrib.

Health & wellbeing services

Eye care vouchers

Childcare support

Crick networks and inclusive culture

Subsidised on-site restaurant

Job summary

The Francis Crick Institute is seeking a Student Recruitment Coordinator (Maternity Cover) to join the Student Operations team. This full-time, 12-month fixed term role supports day-to-day student recruitment activities, onboarding and interview logistics, and collaboration with the Academic Training Team and university partners.

You will coordinate recruitment websites, advertising, and systems, while acting as a first point of contact for candidates and staff.

Qualifications

• Experience of working in a busy administrative environment.
• Experience in higher education or a research environment is desirable.
• Experience using Workday or similar HR system.
• Educated to degree level or equivalent, or substantial admin/customer service experience.

Responsibilities

• Develop and maintain a working knowledge of Workday for daily tasks.
• Manage student onboarding and induction for visiting and Crick programme students and clinical fellows.
• Assist in preparing recruitment materials, websites, and systems for summer, sandwich, PhD, and clinical fellow recruitment.
• Coordinate interview logistics, including scheduling, travel and hotel arrangements, and expense claims.
• Support university admissions processes with Crick's university partners.
• Respond to queries via shared inboxes and escalate issues as needed.
• Help organise ATT events such as inductions, student symposia, and training sessions.
• Support ATT across various activities during busy periods.

Skills

Workday knowledge

Administration

Customer service

Multitasking

Attention to detail

Communication skills

MS Office

Education

Degree level or equivalent

Tools

Workday

MS Office

Databases

Job description

Salary for this Role: From £33,500 per annum plus benefits

Job Title: Student Recruitment Coordinator

Reports to: Caroline Ransom

Closing Date: 22/Nov/2026 23.59 GMT

Job Description: Student Recruitment Coordinator (Maternity Cover)

Contract term: This is a full-time, 12-month fixed term position on Crick terms and conditions of employment.

About us

The Francis Crick Institute is Europe’s largest biomedical research institute under one roof. Our world-class scientists and staff collaborate on vital research to help prevent, diagnose and treat illnesses such as cancer, heart disease, infectious diseases and neurodegenerative conditions. The Crick is a place for collaboration, innovation and exploration across many disciplines. A space where the brightest minds can pursue big and bold ideas and discover answers to crucial scientific questions. We support them in a dynamic environment which fosters excellence with state-of-the-art infrastructure, cutting‑edge facilities, and a creative and curious culture. We’ve removed traditional boundaries of departments, divisions and disciplines and instead have an open approach that supports every researcher. This gives us the freedom to take risks and carry out high‑quality, pioneering research. Creating a space for discovery without boundaries helps us to turn our science into benefits for human health and the economy.

About the role

As a Student Recruitment Coordinator, you will report to the Student Operations Lead and work as part of a collaborative team of seven colleagues across the student and clinical teams. Acting as a key point of contact for candidates, supervisors and colleagues across the Crick, you will provide a proactive, efficient and responsive administrative service, supporting the day‑to‑day delivery of the student recruitment programmes and working closely with the wider Academic Training Team (ATT), People Hub Team and Service Delivery Team. The role will involve providing student administration support through Workday (our online employee resource platform), supporting recruitment activity across the summer, sandwich, PhD and clinical fellow programmes, coordinating the onboarding and induction of visiting students, and supporting the onboarding of Crick programme students and clinical fellows. This will include helping to prepare recruitment websites, systems and advertising materials, as well as coordinating interview logistics such as scheduling, travel and hotel arrangements, expense claims and offers. You will also act as a first point of contact, responding to queries and escalating issues to other members of the ATT where appropriate. This role would suit someone looking for a development opportunity to build their experience and knowledge of HR recruitment processes, alongside postgraduate training and career development programmes.

What you will be doing

• Develop and maintain a good understanding of Workday (our online employee resource platform) for the purposes of your daily role.
• Student administration on Workday; supporting the onboarding and induction of visiting students, and the onboarding for Crick programme students and clinical fellows.
• Supporting student recruitment including assisting in preparing the website and recruitment systems for summer, sandwich, PhD and clinical fellow recruitment, and assisting in preparing advertising.
• Supporting with logistics for the interview programmes, including scheduling, hotel and travel arrangements, expense claims and offers.
• Supporting the university admission process with the Crick’s university partners
• Helping respond to queries received via the shared Inboxes for the student programmes and student recruitment.
• Supporting the organisation and running of ATT events; e.g. induction programmes, student symposia and training events.
• Supporting the ATT in various areas of their work during busy periods.

About you

• Ability to multitask and deal with a busy workload.
• Good attention to detail.
• Good interpersonal skills with the ability to communicate effectively and work with a diverse range of people, including those for whom English is not the first language.
• Ability to work under own initiative and as part of a team.
• Excellent oral and written communication skills.
• Knowledge of university admissions processes.
• Knowledge of university programmes of study.
• Proficient in Microsoft Office applications, ability to work with databases.
• Experience of working effectively in a busy administrative environment.
• Experience of working in a higher education or research environment, training or customer service.
• Experience of using Workday or other employee resource platform.
• Educated to degree level or equivalent, or administrative or customer service work experience.

Minimum requirements Please see the full job description here

About Working at the Crick

Our values Everyone who works at the Crick has a valuable role to play in advancing the Crick’s mission and shaping our culture! We are bold. We make space for creative, dynamic and imaginative ideas and approaches. We’re not afraid to do things differently. We are open. We’re highly collaborative and interactive, and make sure our activities are visible to the outside world. We are collegial. We show respect for one another, work cooperatively and support the wider community. At the Francis Crick Institute, we believe that diversity and inclusion are essential to driving innovation and scientific discovery. We are committed to creating a workplace where everyone feels valued, respected, and empowered to succeed, regardless of their background, identity, or personal circumstances. We actively encourage applications from individuals of all genders, ethnicities, abilities, and experiences. We are a Disability Confident: Committed employer and want to ensure that everyone can apply and be part of our recruitment processes and so we’ll make reasonable adjustments if you need them - just let us know when you apply.

What will you receive?

• Generous Leave: 28 days of annual leave, plus three additional days over Christmas and bank holidays.
• Pension Scheme: Defined contribution pension with employer contributions of up to 16%.
• Health & Well-being: 24/7 GP consultation services.
• Occupational health services and mental health support programs.
• Eye care vouchers and discounted healthcare plans.
• Work-Life Balance: Back-up care for dependents.
• Childcare support allowance.
• Annual leave purchase options.
• Crick Networks offering diverse groups’ support, community and inclusive social events.
• Perks: Discounted gym memberships, bike-to-work scheme, and shopping discounts.
• Subsidised on-site restaurant and social spaces for team interaction.

The Francis Crick Institute is a biomedical discovery institute researching the biology underlying human health. At the Crick, scientists and staff collaborate to stretch the very limits of what we know about how life works. Our work is helping to understand why disease develops and to translate discoveries into new ways to prevent, diagnose and treat illnesses such as cancer, heart disease, stroke, infections and neurodegenerative diseases. The Francis Crick Institute is a charity, founded by the Medical Research Council, Cancer Research UK, Wellcome, UCL (University College London), Imperial College London and King’s College London.