STPD - Planning - Administrative / Office Support - Associate

Sumitomo Group; Greater London; Hybrid; GBP 37,000 - 57,000; Full time

Benefits offered by this job

Hybrid working

Pension

Private medical insurance

Life and disability insurance

Learning and development opportunities

Job summary

SMBC Group in London seeks an experienced Secretary/Administrative Assistant to provide executive-level support to SMBC EMEA senior management, including the Deputy Head of EMEA. You will coordinate diaries, arrange meetings and travel, and manage communications with internal and external stakeholders.

The role requires bilingual English/Japanese, superb communication, and the ability to work under pressure across multiple priorities in a hybrid working environment with competitive benefits.

Qualifications

• Excellent communication and interpersonal skills; professional demeanor and ability to communicate with Senior Executives
• Bilingual: English and Japanese essential
• Ability to work under pressure and manage multiple priorities
• Ability to work collaboratively with colleagues

Responsibilities

• Arrange external and internal meetings, coordinate with clients and staff
• Manage the diaries of the Deputy Head of EMEA and senior management
• Organise contact lists for the Deputy Head of EMEA
• Arrange dinners for clients and internal meetings
• Coordinate travel and accommodation for business trips
• Liaise with internal teams in London, Tokyo and other offices and with external contacts
• Organise and store paperwork and information
• Monitor facilities of the Deputy Head’s office and liaise with Facilities Dept.

Skills

Executive support

Diary management

Stakeholder coordination

Bilingual English/Japanese

Prioritization skills

Job description

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STPD - Planning - Administrative / Office Support - Associate

London, LND, GB, EC2M 2AT

SMBC: A trusted partner for the long term

Here at SMBC Group, we want to help you find the next step in your career so read on to discover if this opportunity is the one for you. We like to recognise potential in our people, so we welcome your application even when your experience doesn’t perfectly align with the job description. Whilst we’ll always strive to be better, we’re proud of our inclusive culture, and encourage our applicants and colleagues to be their authentic, unique selves.

Who we are

United by a sense of purpose towards our customers – to be a trusted partner for the long-term – and our universal banking platform in EMEA, SMBC Group has an international growth agenda and award-winning products, meaning we provide exciting opportunities to work on a diverse range of projects and initiatives. We deliver a full suite of corporate finance products and solutions to our customers as well as investment banking and advisory services, and a range of innovative solutions in global capital markets. Read on to find out how you could enhance your skills and gain valuable experience, by joining us to support our clients transition to a sustainable future.

Role Summary

Sumitomo Mitsui Banking Corporation (SMBC) is the core banking arm of Sumitomo Mitsui Financial Group, accounting for approximately 75% of SMFG’s income. It is a global bank with presence with 150 offices in circa 40 countries. Given the demographic and GDP growth dynamics of Japan, international expansion across non-Japan Asia, EMEA and the Americas has been at the heart of SMBC’s strategy and continues to be the growth engine of SMFG globally

SMBC has a long-established presence in EMEA, first opening its operations in London in 1917.Today SMBC operates out of two banking and markets subsidiaries. SMBC Bank International plc (SMBC BI) in London, which oversees its UK, Middle East, Turkey and Africa operations. It is regulated by the Prudential Regulation Authority (PRA) and the Financial Conduct Authority (FCA)

SMBC BI is acting as the regional head office in EMEA, and many SMBC EMEA senior managements belong to. SMBC BI has delivered the full suite of debt financing and hedging solutions and is the first Universal Bank in the Japanese banking industry in the UK. Universal Bank is a financial institution to provide a wide array of financial services including commercial banking, investment banking, and other product

Strategic Planning Department (STPD) is responsible for regional business strategy, financial performance and governance framework. The team of secretary belongs to STPD and supports CEO of EMEA and other senior management including the Deputy Head of EMEA

This role is an exciting opportinity for someone to join us to support senior management of SMBC EMEA, the Deputy Head of EMEA, as an executive secretary through the management of diaries, internal & external communications.To coordinate and arrange key meetings / dinners / forums for senior management of SMBC EMEA along with other secretaries and stakeholders.

The anticipated salary range for this role is £37,000 - £57,000, with the final offer determined based on the candidate’s skills, experience, role scope, location, and relevant market factors. In addition to base salary, the role may be eligible for a discretionary incentive award and a competitive benefits package, including core benefits such as pension provision.

Business Area

STPD is responsible for the overall strategic planning of SMBC EMEA region including the preparation and management of annual finance budgets, corporate governance and other company-wide matters

Within this team the Secretary/Administrative Assistant provides generalist administrative support to SMBC EMEA senior management including the Deputy Head of EMEA

Position Description

• Arranging both external and internal meetings, which includes corresponding with clients and internal staff, booking meeting rooms and conference facilities
• Management of the diaries for the Deputy Head of EMEA and relevant senior management
• Organization of contact list for the Deputy Head of EMEA
• Arranging dinners for entertaining clients and internal meetings
• Organization of travel and accommodation for business trips
• Liaison with colleagues in the Company, staff in Tokyo and other offices, and external contacts
• Organization and storage of paperwork, documents and computer-based information
• Keeping an eye on facilities of the Deputy Head’s office, which includes immediate contact with the Facility Dept.

Knowledge, Skills and Experience

• Excellent communication and interpersonal skills: Professional demeanor, ability to communicate effectively at all levels and particularly with Senior Executives
• Bilingual: Highly proficient in English and Japanese is essential
• Ability to work efficiently under pressure and manage multiple priorities
• Ability to work collaboratively with colleagues

Customer Focus

Driving Change

Driving Results

Judgement and Decision Making

Strategic and Visionary

Trust and Integrity

What we offer

For all the expertise and experience you bring to help us make a difference, it’s only sustainable if we support you to build your career and be your best self so we offer competitive company benefits, centred around promoting positive well-bring and work-life balance. We also believe in fostering a diverse and inclusive work environment, where all team members perspectives and contributions are valued. Initiatives in place which promote a diverse and inclusive culture and healthy work life balance include hybrid working, Sport & Social Clubs and Diversity and Inclusion networks.

As an employee of SMBC you have access to a host of both useful and exciting benefit offerings. See below some of the benefits on offer to you:

• Hybrid and flexible working
• Competitive paid leave days
• Benefits to support your physical wellbeing, including private medical insurance and life and invalidity insurance
• Various policies to support your mental wellbeing, including a robust behavioural health network with counselling and coaching services
• Access a wide range of learning and development opportunities and career progression opportunities

We recognise our role as a bank to support social change and welcome all applications, including those from groups often under-represented in financial services. We value the uniqueness of professional and personal, backgrounds and perspectives as they play a vital role in continuing the sustainable growth of our organisation. We’ll ensure reasonable adjustments to our recruitment process are offered due to a disability or long-term condition whenever requested.

We are committed to transparent and equitable pay practices. Compensation is determined using objective criteria, including skills, experience, and role responsibilities, and applied consistently throughout our recruitment processes. We do not request candidates' pay history and are committed to preventing unjustified pay disparities.

About SMBC

A trusted partner for the long term
United by a sense of purpose towards our customers - to be a trusted partner for the long-term - and our universal banking platform in EMEA, we deliver a full suite of corporate finance products and solutions to our customers, including corporate, structured and trade finance, leveraged finance, loan market and treasury products. We can also provide investment banking and advisory services and a range of innovative solutions in global capital markets.
Find out more about what we do and who we are at https://www.smbcgroup.com/emea/careers