STPD - Corporate Secretary - Associate

SMBC Group; Greater London; Hybride; GBP 42 000 - 60 000; Plein temps

Avantages offerts par ce poste

Hybrid work

Generous leave

Private medical insurance

Life and disability insurance

Mental wellbeing support

Learning & development

Résumé du poste

SMBC Group is seeking a Company Secretarial Assistant (Associate) to join the Strategic Planning Department in the EMEA region. You will provide company secretarial support across all activities, assist the EMEA Group Company Secretary and senior stakeholders, and help prepare Board papers and governance documentation.

You will coordinate meeting logistics, maintain statutory registers, and contribute to the Directors’ Report, CSR coordination, and intranet upkeep.

Qualifications

• Company secretarial certification or equivalent
• Experience in a company secretarial role in financial services
• Knowledge of PRA/FCA governance requirements
• Experience using board book products
• Experience with AI tools like Microsoft 365 CoPilot
• Proficient in minutes taking and documentation

Responsabilités

• Assist in reviewing Board, Board Committee and other papers and uploading to Board portal
• Support the Group in responding to Board and senior stakeholder requests
• Arrange meetings for Directors and senior management
• Coordinate logistics for Board and Committee meetings
• Maintain statutory registers and prepare notarisation documents
• Assist in Directors’ Report and Strategic Review for annual report
• Process supplier onboarding documentation and contract updates
• Coordinate CSR activities and intranet updates
• Prepare Corporate Governance Newsletter
• Participate in project activity as required

Connaissances

Company secretarial

Governance knowledge

Minutes writing

Senior stakeholder engagement

Board papers preparation

AI tools awareness

Microsoft 365 Copilot

MS Office Suite

Organised & methodical

Time management

Formation

Company secretarial certificate

Outils

MS Office

Board books

AI tools (CoPilot)

Description du poste

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SMBC: A trusted partner for the long term

Here at SMBC Group, we want to help you find the next step in your career so read on to discover if this opportunity is the one for you. We like to recognise potential in our people, so we welcome your application even when your experience doesn’t perfectly align with the job description. Whilst we’ll always strive to be better, we’re proud of our inclusive culture, and encourage our applicants and colleagues to be their authentic, unique selves.

Who we are

United by a sense of purpose towards our customers – to be a trusted partner for the long-term – and our universal banking platform in EMEA, SMBC Group has an international growth agenda and award-winning products, meaning we provide exciting opportunities to work on a diverse range of projects and initiatives. We deliver a full suite of corporate finance products and solutions to our customers as well as investment banking and advisory services, and a range of innovative solutions in global capital markets. Read on to find out how you could enhance your skills and gain valuable experience, by joining us to support our clients transition to a sustainable future.

Role Summary

Is the next step in your career atSMBC Group EMEA? We’re looking for a Company Secretarial Assistant (Associate) for our Strategic Planning Department to join our team.

Purpose of Job

• To provide company secretarial support across all areas of the Group’s activities.
• To assist the EMEA Group Company Secretary, Deputy Company Secretaries and wider team in all aspects of their roles in providing company secretarial services to the Boards, Board Committees and senior stakeholders.

Main Interfaces

• Liaising with Executive Directors and Non-Executive Directors to arrange meetings, fulfil documentation requests and provide ad hoc support as requested.
• Liaising across the Bank with relevant stakeholders in the preparation of Board and Committee papers.
• Working collaboratively and proactively with other members of the Company Secretariat and Senior Managers Regime Team.
• Reporting into the Deputy Company Secretary for SMBC Bank International plc

Knowledge, Skills, Experience & Qualifications

• Company secretarial certificate or similar qualification
• Previous experience in a company secretarial role in the financial services sector
• Good knowledge of corporate governance obligations, particularly those required under PRA and FCA rules
• Previous experience of using board book products.
• Experience of using AI tools, such as Microsoft 365 CoPilot.
• MS Office Suite
• Ability to take and write minutes
• Ability to work in an organised and methodical manner
• Ability to prioritise and manage own workload
• Confidence in senior management engagement

Business Area

Strategic Planning Department – Corporate Governance Group

Position Description

• Assisting in the review of Board, Board Committees and other meeting papers and uploading to Board portal for use by the relevant meeting members.
• Assisting the Group to fulfil documentation requests from the Board and other senior stakeholders as required.
• Assisting in arranging meetings for the Directors, senior management and other parties as necessary.
• Assisting in the logistical arrangements for Board and Committee meetings.
• Maintaining statutory registers and preparing documents for notarisation.
• Assisting in preparation of the Directors’ Report and Strategic Review for inclusion in the annual report and accounts of relevant companies.
• Submitting applications on the Anti-Bribery and Corruption Database and related databases to onboard suppliers and maintain and update contracts with existing suppliers.
• Acting as the coordinator of the Group’s CSR activities.
• Maintaining the Group’s intranet site.
• Preparation of the Corporate Governance Newsletter.
• Participation in project activity as required.

Customer Focus

Driving Change

Driving Results

Judgement and Decision Making

Strategic and Visionary

Trust and Integrity

What we offer

For all the expertise and experience you bring to help us make a difference, it’s only sustainable if we support you to build your career and be your best self so we offer competitive company benefits, centred around promoting positive well-bring and work-life balance. We also believe in fostering a diverse and inclusive work environment, where all team members perspectives and contributions are valued. Initiatives in place which promote a diverse and inclusive culture and healthy work life balance include hybrid working, Sport & Social Clubs and Diversity and Inclusion networks.

As an employee of SMBC you have access to a host of both useful and exciting benefit offerings. See below some of the benefits on offer to you:

• Hybrid and flexible working
• Competitive paid leave days
• Benefits to support your physical wellbeing, including private medical insurance and life and invalidity insurance
• Various policies to support your mental wellbeing, including a robust behavioural health network with counselling and coaching services
• Access a wide range of learning and development opportunities and career progression opportunities

We recognise our role as a bank to support social change and welcome all applications, including those from groups often under-represented in financial services. We value the uniqueness of professional and personal, backgrounds and perspectives as they play a vital role in continuing the sustainable growth of our organisation. We’ll ensure reasonable adjustments to our recruitment process are offered due to a disability or long-term condition whenever requested.

We are committed to transparent and equitable pay practices. Compensation is determined using objective criteria, including skills, experience, and role responsibilities, and applied consistently throughout our recruitment processes. We do not request candidates' pay history and are committed to preventing unjustified pay disparities.

About SMBC

A trusted partner for the long term
United by a sense of purpose towards our customers - to be a trusted partner for the long-term - and our universal banking platform in EMEA, we deliver a full suite of corporate finance products and solutions to our customers, including corporate, structured and trade finance, leveraged finance, loan market and treasury products. We can also provide investment banking and advisory services and a range of innovative solutions in global capital markets.
Find out more about what we do and who we are at https://www.smbcgroup.com/emea/careers