Stores & Distribution Manager

NWSSP Legal & Risk Services; Pontypool; On-site; GBP 41,000 - 49,000; Full time

Benefits offered by this job

Comprehensive benefits package

Job summary

NHS Wales Shared Services Partnership (NWSSP) is inviting applications for a Stores & Distribution Manager in Pontypool. The role leads the distribution and archive functions, ensuring secure handling of medical records and stationery provisioning across NHS and non-NHS contractors in Wales.

The post requires degree-level education plus health and safety qualifications, with strong knowledge of NHS regulations and procurement processes.

Qualifications

• Degree or equivalent experience is required alongside Health and Safety qualifications (e.g., IOSH Managing Safely).
• Extensive knowledge of NHS working arrangements is essential.
• Sound knowledge of NHS Regulations.
• Understanding of risk management and health and safety framework.

Responsibilities

• Manage Primary Care Services Stores and Distribution facilities and related workstreams.
• Oversee paper and digital archive of medical records (live and deceased).
• Provide secure and non-secure stationery to NHS and non-NHS contractors with financial recharge arrangements.
• Support agile working and continuous improvement within an inclusive workspace.

Skills

Degree or equivalent experience

IOSH Managing safely

NHS knowledge

Risk management

Medical records

Stores systems

Procurement

Financial recharge

Written and oral communication

Analytical skills

Education

Degree or equivalent experience

Health and Safety qualification IOSH

Tools

Stores & Distribution IT systems

Job description

Main area Stores & Distribution Grade NHS AfC: Band 6 Contract Permanent Hours 37.5 hours per week (Full time - Agile Basis) Job ref 043-AC144-0826

Site 4A & 4B DuPont Town Pontypool Salary £40,559 - £48,841 per annum Salary period Yearly Closing 20/08/2026 23:59

Our “Benefits” video has been created to highlight and showcase some of the benefits of working for the NHS and NWSSP:- https://youtu.be/zX3x046SDhg

The “Tops Tips – Be Yourself” video has been designed to support candidates applying for roles with NWSSP. We have outlined 8 key steps to help candidates articulate their capabilities and experience when completing applications with NWSSP. https://youtu.be/qe3ibY8b6m4

Applicants are invited to apply in Welsh. Any application submitted in Welsh will not be treated less favourably than an application made in English.

The salary scale for a Band 3 has been adjusted as part of the NHS Agenda for Change pay award for 2026/2027 and will be implemented in August 2026 backdated to 01 April 2026 where applicable.

Job overview

An exciting opportunity has arisen in the Professional Clinical Services department for a Stores & Distribution Manager to join the Business Support team.

The post holder will manage the distribution and archive staff based in DuPont and all associated work streams. The successful candidate will have the ability to work on an agile basis.

The ability to speak Welsh is desirable for this post; English and/or Welsh speakers are equally welcome to apply.

Main duties of the job

Responsible for the management of Primary Care Services Stores and Distribution facilities and associated workstreams.

Responsible for the management of paper and digital archive of both live and deceased medical records.

· Responsible for the provision of secure and non-secure stationery to both NHS and Non-NHS contractors throughout Wales and the associated financial recharge arrangements.

Working for our organisation

At NHS Wales Shared Services Partnership we expect everyone to embrace our values of Listening and Learning, Working Together, Taking Responsibility and Innovating.

Our organisation encourages an agile working approach and we pride ourselves on being a learning organisation motivated by continuous improvement.

We are committed to creating an inclusive workplace that values equality, diversity and inclusion, focussing on the wellbeing and belonging of our people.

Excellent customer service is something we strive for, for both our internal and external customers.

Offering a comprehensive benefits package, there is something for everyone. To find out more about working for us, the benefits we offer and guidance on the application process please visit https://nwssp.nhs.wales/working-for-us/

NWSSP work in an agile way where possible, all posts will have a contractual base but as part of agile ways of working that may mean working from home and other locations. We also look at how we balance flexibility with community, and how to manage opportunities to learn from each other.

Detailed job description and main responsibilities

Person specification

Essential Qualifications

• Degree or equivalent experience, plus Health and Safety qualification E.G. IOSH Managing safely, Plus Specialist knowledge within a Stores and Archive environment.
• Extensive knowledge of NHS working arrangements.
• Sound working knowledge of NHS Regulations.
• Sound understanding of the Risk management and Health & safety framework
• Experience in Handling and managing Medical Records.
• Experience in using Stores & Distribution Information systems.
• Experience of procurement and tendering procedures.
• Experience in financial recharge arrangements.
• Developed written and oral skills.
• Advanced analytical skills.

We are committed to flexible working and equal opportunities.

If you are short listed for interview you will be contacted by email using the email address with which you registered. Please ensure that you check your email account regularly.

Prior consideration for this vacancy will be given to staff awaiting redeployment. We therefore reserve the right to withdraw this advert at any stage.

When applying for this post it is essential that you read the Job Description and Person Specification (where available) and demonstrate how your skills, knowledge and experience meet the requirements of the person specification. Only candidates who clearly demonstrate how they meet the person specification will be shortlisted.

To work in the UK, all candidates who are not UK or Republic of Ireland (RoI) nationals require sponsorship to obtain either a Health and Care visa or Skilled Worker visa , unless you have permission to work via another route. Non UK / RoI candidates wishing to apply should self-assess the likelihood of obtaining a Certificate of Sponsorship by visiting Work in the UK . If you are eligible for the Health and Care visa, application costs are lower and you do not need to pay the annual Immigration Health Surcharge.

Employer certification / accreditation badges