Stop Smoking Administrative Officer

NHS; Doncaster; On-site; GBP 24,000 - 26,000; Part time

Job summary

A local NHS Trust in Doncaster is seeking a Stop Smoking Admin Officer for a part-time role to support the smokefree agenda. The successful candidate will be responsible for actioning referrals and providing administrative support within a collaborative team. A commitment to community health and excellent communication skills are essential. This role offers a competitive salary and opportunities for personal growth.

Benefits

NHS pension scheme

Holiday entitlement

Qualifications

• Passionate & committed with a determination to succeed.
• Committed to working flexibly and responsively.
• Demonstrate understanding of the wider smokefree agenda.

Responsibilities

• Be the principal point of contact for users of the service.
• Action referrals and provide administrative support.
• Support client access into the service via drop-in.

Skills

Excellent communication skills

Ability to work collaboratively

Commitment to the smokefree agenda

Job description

Overview

Job summary

1 x 26.5 hours per week

We have an exciting role available at Yorkshire Smokefree Doncaster as a Stop Smoking Admin Officer to help achieve our commitment to reduce the prevalence of smoking and tackling health inequalities for the people of Doncaster.

We are offering working as part of a dynamic fast paced team who are passionate helping others. There is an opportunity to join the NHS pension scheme and holiday entitlement as well as working for a progressive and inclusive Trust.

At the time of advertising, this role does not meet the minimum requirements set by UK Visas and Immigration to sponsor candidates to work in the UK. For this reason, we are unable to sponsor anyone for a skilled worker visa for this role.

We are happy to accept applications from candidates who can prove their right to work in the UK or via alternative visa routes. Such applications will be considered alongside all other applications.

All employees of the Trust are strongly encouraged to be fully vaccinated against COVID-19 to protect patients.

We are aware that an increasing number of applicants are using AI technology to generate responses on NHS Job application forms. We strongly discourage this and will conduct a thorough screening process before selecting candidates to progress to the next stage. If you are using AI to enhance your application, please disclose this in your NHS Jobs application form.

Responsibilities

Main duties of the job

The successful applicant will work collaboratively with the service manager and team to deliver the smokefree agenda within the service specification. This post is essential in supporting the administrative duties for YSFD and delivery model. The main roles and responsibilities of this post are to act as first point of contact for the entire service, action referrals, and offer treatment with the KPI, support queries into the service, support client access into service via drop in at Scot Lane and undertake additional office duties.

Other responsibilities include:

• Be the principal point of contact for users of the service (internal and external).
• Action referrals and provide administrative support to the service.
• Support client access into the service via drop-in at Scot Lane.
• Undertake additional office duties as required.

Person specification

Are you?

• Passionate & committed with a determination to succeed
• An excellent communicator who is able to influence & motivate others
• Committed to working flexibly and responsively
• Confident to work collaboratively with a range of internal and external stakeholders and partners across the health & social care sector
• Demonstrate understanding of the wider smokefree agenda
• Ability to promote national & local campaigns to increase service engagement

About us

We are a specialist NHS Foundation Trust that provides community, mental health and learning disability services for the people of Barnsley, Calderdale, Kirklees and Wakefield. We also provide low and medium secure services and are the lead for the west Yorkshire secure provider collaborative.

Our mission is to help people reach their potential and live well in their communities, we do this by providing high-quality care in the right place at the right time. We employ staff in both clinical and non-clinical services who work hard to make a difference to the lives of service users, families and carers.

We encourage and welcome applications from all protected characteristic groups, we value diversity and want our workforce to be reflective of our communities.

Being a foundation Trust means were accountable to our members, who can have a say in how were run. Around 14,300 local people (including staff) are members of our Trust.

Join us and you will be one of over 4,500 staff committed to supporting and improving the mental, physical and social needs of the thousands of people we meet and help each year.

We are committed to safeguarding and promoting the welfare of children, young people and vulnerable adults and expects all colleagues and volunteers to share this commitment.

We do reserve to right to close vacancy before the advertised closing date if necessary, so please apply as soon as possible.

Details

Date posted: 24 September 2025

Pay scheme: Agenda for change

Band: Band 3

Salary: £24,071 to £25,674 a year

Contract: Permanent

Working pattern: Part-time, Flexible working

Reference number: C9378-B2159A

Job locations: Yorkshire Smokefree, 40 Scot Lane, Doncaster, South Yorkshire, DN1 1ES

Job description and responsibilities

JOB SUMMARY

Service user contact referred to in this Job description will only apply when working within a clinical area.

The post-holder will:

• Under the supervision/direction of the Line Manager/Administrative Supervisor, provide a comprehensive, confidential, Secretarial/administrative service to clinical/support services, in an efficient and confidential manner.
• Provide services within established policies, procedures, protocols, guidelines, whilst acting within the required sphere of competences for the role at all times.
• Demonstrate sound knowledge of the service to enable the post holder to contribute and inform decision making within the service.
• May work within clinical environments where conflict resolution may be required.
• Act as principal point of contact for users of the service (internal and external).
• Work flexibly to meet the needs of the service.
• Develop and maintain good working relationships, communicating effectively and empathetically.
• Work with sensitivity and have a good understanding of service provision and issues experienced by its users.
• Prioritise own tasks, exercise independence and judgement; refer and seek guidance on issues outside of competency to the Line Manager.
• Work within departmental/Trust policies and service delivery plans.
• Use effective verbal/written communication, adapts to users with different communication needs.
• Ensure service experience is positive and confidentiality is maintained. Treat users and colleagues with respect and dignity in line with Trust values.

For full details of the role please see the supporting documents attached.

Disclosures

Disclosure and Barring Service Check: This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and a DBS disclosure will be required.

Employer details

Employer: South West Yorkshire Partnership NHS Trust

Address: Yorkshire Smokefree, 40 Scot Lane, Doncaster, South Yorkshire, DN1 1ES

Employer website: https://www.southwestyorkshire.nhs.uk