Stock and Logistics Coordinator

Emilia Wickstead; London; On-site; GBP 25,000 - 35,000; Full time

Job summary

A leading luxury retail company is searching for a Logistics Coordinator to optimize processes in a fast-paced environment. The ideal candidate will oversee order fulfillment, manage stock accuracy, and coordinate with various teams to ensure timely dispatch. Strong organizational skills and proficiency in Excel are essential for this entry-level role.

Qualifications

• Experience with Office 365, particularly Excel.
• Self-motivated with initiative.

Responsibilities

• Manage end-to-end order fulfillment and shipment procedures.
• Ensure stock accuracy and oversee logistical tasks.
• Liaise with courier services and track deliveries.

Skills

Computer literacy

Time management

Communication

Analytical skills

Organizational skills

Job description

• Work with Ecom and retail and warehouse teams to ensure that all shipped orders are dispatched within the given timeframes, following the required procedures and within the packaging and brand guidelines.
• Work through order allocation ensuring relevant teams are responsible for dispatch.
• Create shipment paperwork across retail, Ecom and wholesale ensuring the documentation is up to date and accurate.
• Be responsible for managing packaging and stationary quantities, working with the Logistics Manager to allocate where required
• First point of contact for marketplace orders, coordinating with the team to advise on accurate and timely dispatch of marketplace shipmentsensuring platforms are updated as necessary.
• Work with private shopping team to coordinate stock for trunk shows and events
• Ensure that order fulfilment is accurately tracked in Shopify through automatic and manual processes.

STOCK CONTROL

• Be responsible for stock accuracy in store, ensuring the processes and procedures for stock movements are followed end-to-end.
• Perform regular stock checks and work with Logistics Manager to reconcile any errors
• Ensure that all retail streams are reflecting the sales plan and ensure stock availability is reflected across store and DC’s.
• Check and book in deliveries ensuring that inventory data is correct and discrepancies are reported and rectified in coordination with relevant stakeholders
• Administrate stock transfers ensuring that movements are tracked end-to-end.
• Work with key stakeholders to reconcile stock movements and ensure that stock is transferredfrom internal locations in line with shipment deadlines, followingdelivery and administrative procedures.
• Coordinate stock takes and report to key stakeholders on discrepancies and errors.
• Perform regular packaging checks to report to the store Manager to ensure stock levels are maintained.
• Submit weekly replenishment requests to the warehouse and promptly report any discrepancies between requested and received units
• Submit weekly replenishment requests to the warehouse and promptly report any discrepancies between requested and received units
• First point on contact for head office deliveries ensuring shipments are recorded and administrated within company guidelines
• Ensure product ticketing is correct and reflects most relevant information
• Check and book in deliveries ensuring that inventory data is correct, and discrepancies are reported and rectified in coordination with relevant stakeholders
• Coordinate with internal teams to oversee necessary items are sent for dry-cleaning or exited from stock according to company standards.
• Work with internal teams to support requests championing the important of saleability of stock

LOGISTICS

• Liaise with courier companies to mitigate potential delays or service interruptions.
• Be first point of contact for courier services to provide export and entry paperwork.
• Be responsible for inputting data and updating ShipStation and other shipping platforms for easy access of product information.
• Work with cross-functional teams to provide updates on Returns Request to support sales team to reduce returns rates.
• Creation of returns paperwork optimising the use of courier options.
• Administrate the stock returns procedure following system and reporting requirements.
• Be responsible for updating Shopify customs and production information ensuring the smooth and easy processing of returns
• Consistently work with courier services to improve shipping rates and services
• Work with finance to support filing and administration of duty and excise paperwork.

Who we are looking for:

• Highly computer literate in Office 365, especially Excel.
• Self-motivated and able to demonstrate using initiative
• Excellent written and verbal communication skills
• Highly organized with great time management
• Experience of analysis and interpretation of information and data.
• Numerate
• Enjoys a fast paced environment and is comfortable working under pressure
• A fast learner, who is proactive and takes ownership of allocated tasks
• Personable and able to liaise with clients internally and externally

NOTE: Please specify your salary expectations and confirm that you have the right to work without restriction in the UK

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Management and Manufacturing

• Industries

  Retail Luxury Goods and Jewelry

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