Station Administrator- London Heathrow

Swissport; London; On-site; GBP 100,000 - 125,000; Full time

Job summary

A dynamic transportation company in London is seeking a Station Administrator. The role involves delivering efficient local administrative support, managing security interviews, and maintaining personnel records. Applicants should have strong administration experience, with a preference for those from the aviation sector. Proficiency in MS Office and excellent communication skills are essential. Join our team to thrive in a fast-paced environment.

Qualifications

• Strong administration experience required.
• Experience in the aviation industry is desirable.
• Confidence in using MS Office tools and O365 SharePoint.

Responsibilities

• Manage security interviews and issue job offers.
• Maintain meticulous personnel records.
• Administer office supplies and handle bookings.

Skills

Strong administration experience

Effective communication

Relationship building

Flexibility

Team collaboration

Tools

O365 SharePoint

MS Office tools

Dayforce

Job description

Overview

Station Administrator

Location: London Heathrow, Office Based

Contract: Type: Permanent

Are you ready to be at the heart of a fast-paced, dynamic environment where no two days are the same? We’re looking for a proactive and dedicated Station Administrator to provide efficient and effective local administrative support and play a pivotal role in keeping our operations running smoothly.

Responsibilities

As a Station Administrator, you will tackle diverse responsibilities that make a real difference:

• Manage security interviews, issue job offers, prepare contracts, and guide new employees through their first days.

• Ensure employees are equipped with uniforms, tools, and key insights, while maintaining meticulous personnel records (both paper and digital).

• Manage meeting minutes, office supplies, invoice administration, and hotel, flight, and car bookings for unregistered employees.

• Navigate GDPR, payroll adjustments, pension opt-outs, and trade union documentation with accuracy and care.

Qualifications

To succeed in this role, you’ll need:

• Strong administration experience.
• Experience within the aviation industry would be desirable but not essential.

• Confidence in using O365 SharePoint, MS Office tools, and Dayforce.

• Build relationships with ease and bring a friendly approach to every interaction.

• Balance structure and flexibility to follow processes while thinking on your feet.

• Thrive in a fast-moving team environment, tackling challenges collaboratively.

• Communicate effectively, both written and spoken.

If you’re detail-oriented, organized, and passionate about keeping things on track, this is your time to shine. Step into a role where you’ll be an integral part of our team’s success.

Sound like you? Apply now and let’s make a difference together!